KUCCPS Guide
KUCCPS Guide

Welcome to the 2020 KUCCPS Student’s Portal. The portal is now open for 2019 KCSE candidates to revise their course choices.  Did you know that most KCSE students make wrong choices when selecting their preferred degree and diploma programmes. Some students end up missing out on their courses and institutions of preference.

To ensure that you clinch a vacancy in the preferred course and institution it is prudent that you put the following into consideration:

  • Cluster points: The KUCCPS system has calculated the cluster points for each student for all the available programmes. For instance, the cluster weights for the 23 Degree clusters have been populated for you and are available at your Dashboard on the student portal (Once you log in).. In some clusters you may find that you have 0.00 cluster weight. Thus, you need to be very keen when selecting a degree programme. For each programme respective universities have different cluster requirements. Select a programme in that university that requires an equivalent or lower cluster weight/ points. Ensure you download and review the latest Degree Cutoff points pdf guide from the KUCCPS site.
  • Subject requirements: Each degree programme has its own subject requirements. Before selecting the programme, ensure you meet its minimum subject requirements.
  • Competitiveness of the Programme and University: Some courses and universities are very competitive. Selecting such courses and/ or programmes exposes you to stiff competition from other students. It is advisable that you check on your performance before applying for such courses.
  • Available vacancies: Each course has a declared capacity in the institutions offering it. Please check the declared vacancies before applying for the course. A course with limited vacancies puts you at risk of missing out on the first and second revisions. Note that if you miss out on the first and second revisions then KUCCPS will place you in any programme that would be having unfilled vacancies after the revisions.

Here are links to the most important news portals:


INSTRUCTIONS FOR APPLICANTS

Before you make any application, please read these instructions carefully.

  1. Eligibilty:
    1. You must be a Kenyan Citizen
    2. You have not benefited from Government Sponsorship before i.e You have not been placed by KUCCPS before
  2. All programmes have minimum subject requirements. You will only be able to apply for a course whose minimum requirements you meet, but the selection will be determined by the overall performance and the available capacity.
  3. You may view the available programmes and their requirements by clicking the Programmes tab above. You can also search for courses by institution, using the Institutions tab above.
  4. As you look through the programmes, you may move the ones that interest you into the Course Basket. This will enable you to work with a shorter list when preparing your final list of courses to apply for.
  5. Once you have settled on your preferred courses, you will only be required to enter the Programme Codes.
  6. To apply, use the Application/Revision tab. Enter the Programme Codes and Submit.
  7. An application processing fee of Ksh 1,500 is charged (Students who applied in school and paid Ksh 500 should pay only Ksh 1,000 to revise their choices.) A prompt for the M-PESA transaction code will appear if you are revising/applying for the first time.
  8. Enter the Transaction Code and submit.
  9. The same Transaction Code will be required for any subsequent changes to your application. Therefore, you are advised to retain it.

How to Pay Using M-PESA
  1. Go to your Lipa na M-PESA Menu
  2. Select Pay Bill
  3. Enter Business Number 820201
  4. For the Account Number, enter your KCSE Year and KCSE Index Number (no space)
  5. Enter your M-PESA PIN and Send.

CAUTION! Do not make any payment before you follow the above processes or after the application deadline has passed!


Multiple Categories Consideration

When you apply to more than one category i.e. Degree, Diploma, Craft Certificate, Artisan Certificate, you can opt into having the two categories considered at the same time during processing. For example: If you apply for Diploma and Craft Certificate you will be considered for your Craft Certificate Application in case you miss out on your Diploma Application. If you opt out of this option only your Diploma application will be considered.

NOTE: If you are placed to the second category of your application you will not be recalled for subsequent revisions.

Filing Your choices
a) Filling and saving the template

The student has 18 choices open to them,

  1. 6 Degree options (1a, 1b, 1c, 2, 3, 4)
  2.  4 Diploma options (1,2,3,4).
  3. 4 Craft Certificate options (1,2,3,4)
  4.  4 Artisan Certificate options (1,2,3,4).

The Student is allowed to apply for either any combination of or all levels, but they should be in the appropriate fields, i.e. no Diploma Codes in the Degree area or vice versa, these choices will be disregarded.

The student should only apply for programmes they will be comfortable pursuing if they are placed to them. No field is mandatory.

If a student will not be applying, do not enter anything in the fields, leave the choice cells
blank and only fill the contact details.

Choices 1a-1c should be the same programme in different institutions, in cases where the
programme only exists in one or two institution/s please enter only the one/s available and skip the other. Do NOT fill the gap with another unrelated option as it will be disregarded at upload.


A COLLATION OF ALL YOUR KUCCPS RELATED NEWS


PROCEDURE FOR APPLYING/ REVISING YOUR COURSE CHOICES

Here is the simplified guide on how to apply for placement into a tertiary institution through the Kenya Universities and Colleges Central Placement Service:

KUCCPS Application Guidelines and procedure for the 2020/2021 Academic year.
  1. To apply, log onto the Student’s Portal  at https://students.kuccps.net/sing your KCSE Index Number and KCSE Year. Use your Birth Certificate Number/KCPE Index Number as the Password.
  2. All programmes have minimum subject requirements. You will only be able to apply for a course whose minimum requirements you meet, but the selection will be determined by the overall performance and the available capacity.
  3. You may view the available programmes and their requirements by clicking the Programmes tab in the portal. You can also search for courses by institution, using the Institutions tab.
  4. As you select the programmes, you may move the ones that interest you into the Course Basket. This will enable you to work with a shorter list when preparing your final list of courses to apply for.
  5. Once you have settled on your preferred courses, you will only be required to enter the Programme Codes.
  6. To apply, use the Application/Revision tab to enter the Programme Codes.
  7. After confirming that the Programme Codes entered are for the courses you would like to apply for, please submit and follow the application fee payment instructions.
  8. An application processing fee is charged as follows:
    • Students applying for the first time – Ksh 1,500
    • Students revising their choices submitted in school – Ksh1,000
  9. The placement processing fee should be paid after you have selected courses.
  10. You are advised to keep your transaction code safely. It will be required before you make any subsequent changes to your application.
How to Pay for KUCCPS 2020/2021,KUCCPS Business number
  1. Go to your Lipa na M-PESA Menu
  2. Select Pay Bill
  3. Enter Business Number 820201
  4. For the Account Number, enter your KCSE Year and KCSE Index Number (no space)
  5. Enter your M-PESA PIN and Send.

The Placement Procedure

Students placement to institutions of higher learning occurs in four (4) phases, namely:

Stage 1: KUCCPS School/Centre Application

The School/Centre application phase occurs between October and December. All candidates should be encouraged to apply and can select for four levels. However they should make choices for programmes they are only interested in pursuing. No program is mandatory.

Stage 2: KUCCPS first revision 

First revision for degree and diploma choices will be on dates to be announced by placement service after the release of KCSE results.

Stage 3: KUCCPS second revision

Candidates who will not have qualified on competitive selection for any of their preferred choices during the first round of selection will be given a chance to do second revision by selecting courses with unfilled capacities.

Stage 4: Placement to any Programme.

Any applicant who fails to qualify for their choices but meet the cut off points for placement may be offered any course with unfilled capacities taking into account the minimum requirements for admission.

How to Log onto the KUCCPS Portal
  • Access the Student’s login portal by using the address: https://students.kuccps.net/login/
  • Enter your 2019 KCSE index number, KCSE year (2019) and your password ( Use Your Birth Certificate No. / KCPE Index No (as used in KCSE Exam Registration) as your Initial Password).
How to download Various resources/ Guides from the KUCCPS portal:

Visit the KUCCPS resources download page at https://students.kuccps.net/downloads/ To download various resources resources for the 2020/2021 Academic year. The following resources are available for download:

  • The Principal’s manual
  • Degree Programmes Cutoff
  • Diploma Programme Codes
  • Craft Programme Codes
  • Artisan Programmes Codes
  • Degree Cluster Document
Important kuccps links:
Download the following resources from the KUCCPS website/ portal:
RESOURCE DATE

MONITORING YOUR APPLICATION

Once you have successfully applied for your preferred courses, remember to check your dashboard to ensure your the application has been activated.

Below is a sample of an active application on a student’s dashboard:

ACTIVE APPLICATION
CHOICE PROGRAMME CODE PROGRAMME NAME INSTITUTION
1a 1111135 BACHELOR OF EDUCATION (ARTS) KU
1b 1253135 BACHELOR OF EDUCATION (ARTS) MU
1c 1279135 BACHELOR OF EDUCATION ARTS MKU
2 1263137 BACHELOR OF EDUCATION (SCIENCE) UON
3 1111138 BACHELOR OF EDUCATION (SCIENCE) KU
4 1253138 BACHELOR OF EDUCATION (SCIENCE) UON

 

HOW TO KNOW IF YOU HAVE SECURED  A VACANCY IN COURSE OF CHOICE.

After the first revision, KUCCPS will upload a list of students who would have not been placed. They will then be given a chance to carry out secind revision.

Before going through the long list of unplaced students, one can log onto the students’ portal at: https://students.kuccps.net

Then, check on the dash board. For those who have been competitively placed, the following message would be shown;
“You have provisionally secured one of your choices subject to approval by the Placement Service Board.”