Final TSC Perfomance Appraisal Form

TEACHERS SERVICE COMMISSION

ANNUAL STAFF PERFORMANCE APPRAISAL REPORT

Before completing this appraisal report, please read the following guidelines carefully. 

PREAMBLE 

The purpose of the Staff Performance Appraisal is to assess an officer’s performance in the job comprehensively and objectively, with the help of full knowledge and understanding of the job descriptions and requirements. The information in the Appraisal Report will be used in assessing training needs and determining the officer’s potential for promotion. It is therefore, important to provide accurate information about the officer.

The staff appraisal should reflect work output, achievement as well as display competencies over the review period.

The report covers all the TSC Secretariat staff, except the Commissioners and the Commission Secretary. DEFINITION OF TERMS:

Appraisee                                        This is the officer being assessed.

Appraiser                                         This is the appraisee’s immediate supervisor.

Countersigning Officer                This is the head of Unit/Section/Division/Department

APPRAISAL PROCESS

The appraisee is supplied with a copy of the appraisal form and divisional/sectional performance targets at the beginning of the review period. The appraisee is expected to draw an individual work plan which will form the basis of this performance report.

The form shall be completed in duplicate. The appraisal will be done quarterly and at the end of the fourth quarter, the original report will be forwarded to DSHRM by 31st July of every year.

The duplicate will be retained by the appraisee.

PART 1            PERSONAL DATA

This part should be fully completed by the appraisee to provide personal details and employment record.

PART 2            PERFORMANCE EVALUATION

In this part, opportunity is provided to the appraisee and appraiser to jointly discuss the appraisee’s performance in terms of departmental/divisional objectives, agreed work targets, performance standards, output and expected results. It also assesses the skills and competencies exhibited.

This part is divided into 5 sections:

Parts 2A -2D will provide evaluation on appraisees performance for each of the four quarters. This will account for 80% of the overall rating.

Part 2E: In this part the appraisee is rated on behavioral attributes which reflect the Commission’s Core values. This will account for 20% of the overall rating.

PART 3            OVERALL RATING

The Quarterly scores in Parts 2A to 2D and scores on the behavioral attributes in Part 2E will be summarized in this section. The cumulative scores will then be converted into an overall percentage score. It should be noted that in this part, the appraiser’s rating shall constitute the actual grade of the appraisee.

PART 4            TRAINING NEEDS AND DEVELOPMENT

In this part, the appraisee is given the opportunity to state specific performance gaps that if addressed will improve the appraisee’s output and competencies. The appraiser will discuss the appraisee’s performance gaps and then propose what he/she thinks, as a supervisor, are the training interventions required.

PART 5           COMMENTS BY THE COUNTERSIGNING OFFICER

The countersigning officer is the overall supervisor of both the appraisee and appraiser. He/she is required to validate the report.

PART 1 – PERSONAL DETAILS (To be completed by the appraisee)

 

NAME Surname:
First Name:
Middle name:
TSC NUMBER
DATE OF BIRTH
GENDER (Please tick as appropriate) MALE
FEMALE
DESIGNATION
TSC/ SCALE
DIRECTORATE
DIVISION
SECTION/ UNIT
DATE OF FIRST APPOINTMENT
DATE OF APPOINTMENT TO CURRENT

POST

ACTING APPOINTMENT/ SPECIAL DUTY (If

Any)

TERMS OF SERVICE (Probation/ Contract/

Permanent/ Temporary)

 

Period of appraisal: From                                   To                                                        

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PART 2 – PERFORMANCE EVALUATION

 

(To be completed by both the appraiser and the appraisee) DIRECTORATE/DIVISIONAL OBJECTIVES

List the Departmental/divisional priority objectives from which the performance targets will be derived.

 

 

 

1.

 

 

2.

 

 

3.

 

 

4.

 

 

5.

 

 

 

PERFORMANCE AGAINST AGREED TARGETS

 

Assess the level of performance against a maximum of four (4) key assignments/ targets set at the beginning of each quarter (refer to work plan prepared and agreed upon at the beginning of the Appraisal period).

 

Rating Scale: The following rating should be used to indicate the level of performance by the appraisee for the key targets. Each target carries a maximum score of five (5) marks.

Grade Description Rating Scale (5-

1)

Outstanding Fully met and often exceeded expectations 5
Very good Fully met expectations 4
Good Met most expectations 3
Fair Met some expectations 2
Poor Did not meet expectations 1

 

 

PART 2 A – 1st QUARTER (1ST OF JULY TO 30TH OF SEPTEMBER)

 

TARGETS/ASSIGNMENTS RATINGS
Results Achieved

 

(State whether set target fully met and exceeded, fully met, met most expectations, met some expectations or did not meet expectations as per the rating scale above)

Appraisee’s Rating

 

(Rate on a scale of 5-1)

Appraiser’s Rating

 

(Rate on a scale of 5-1)

TOTAL SCORE

 

Comments by:

Appraisee:                                                                                                                             

Signature                                                                                    Date                                                                 

 

Appraiser:                                                                                                                              

Name                                                                                        Designation                                                  Signature                                                                                 Date                                                               Countersigning Officer:                                                                                                                  

 

Name                                                                                              Designation                                             Signature                                                                                    Date                                                       

 

PART 2 B – 2nd QUARTER (1ST OF OCTOBER TO 31st OF DECEMBER)

 

TARGETS/ASSIGNMENTS RATINGS
Results Achieved

 

(State whether set target fully met and exceeded, fully met, met most expectations, met some expectations or did not meet expectations as per the rating scale above)

Appraisee’s Rating

 

(Rate on a scale of 5-1)

Appraiser’s Rating

 

(Rate on a scale of 5-1)

TOTAL SCORE

Comments by:

Appraisee:                                                                                                                             

Signature                                                                                    Date                                                                 

 

Appraiser:                                                                                                                              

Name                                                                                            Designation                                           Signature                                                                                     Date                                                       

 

PART 2 C – 3rd QUARTER (1ST OF JANUARY TO 31ST OF MARCH)

 

TARGETS/ASSIGNMENTS RATINGS
Results Achieved

 

(State whether set target fully met and exceeded, fully met, met most expectations, met some expectations or did not meet expectations as per the rating scale above)

Appraisee’s Rating

 

(Rate on a scale of 5-1)

Appraiser’s Rating

 

(Rate on a scale of 5-1)

TOTAL SCORE

Comments by:

Appraisee:                                                                                                                             

Signature                                                                                    Date                                                                 

 

Appraiser:                                                                                                                              

Name                                                                                            Designation                                           Signature                                                                                     Date                                                       

 

PART 2 D – 4th QUARTER (1ST OF APRIL TO 30TH OF JUNE)

 

TARGETS/ASSIGNMENTS RATINGS
Results Achieved

 

(State whether set target fully met and exceeded, fully met, met most expectations, met some expectations or did not meet expectations as per the rating scale above)

Appraisee’s Rating

 

(Rate on a scale of 5-1)

Appraiser’s Rating

 

(Rate on a scale of 5-1)

TOTAL SCORE

Comments by:

Appraisee:                                                                                                                             

Signature                                                                                    Date                                                                 

 

Appraiser:                                                                                                                              

Name                                                                                        Designation                                                  Signature                                                                                 Date                                                               Countersigning Officer:                                                                                                                    Name                                                                                     Designation                                                     Signature                                                                                    Date                                                       

 

PART 2E: BEHAVIORAL ATTRIBUTES/ CORE VALUES

 

Rate the appraisee’s performance on each of the following areas using the rating scale indicated

 

 

ATTRIBUTE

QUARTERLY RATING
Appraisee Appriaser
1st 2nd 3rd 4th 1st 2nd 3rd 4th
PROFESSIONALISM: 4-Very High
Considers the manner in which the employee applies skills, knowledge, competencies and 3-High
meets the standards needed for the job and has ability to work without close supervision. 2-Average

1-Low

CUSTOMER FOCUS: 4-Very High
Consider the level of responsiveness of the appraise to customer needs. 3-High

2-Average

1-Low
INTEGRITY: 4-Very High
Considers the manner in which the employee exhibits honesty, moral and ethical 3-High
standards, including punctuality and commitment to the work. 2-Average

1-Low

INNOVATIVENESS: 4-Very High
Considers the appraises ability to introduce new ideas and approaches in service delivery. 3-High

2-Average

1-Low
TEAM WORK: 4-Very High
Consider manner of handling work relationships; ability to work in a team; sharing new 3-High
information with colleagues. 2-Average

1-Low

TOTAL SCORE
MEAN SCORE

 

 

 

 

 

 

 

Comments by:

Appraisee:                                                                                                                             

Signature                                                                                    Date                                                                 

 

Appraiser:                                                                                                                              

Name                                                                                        Designation                                                  Signature                                                                                 Date                                                               Countersigning Officer:                                                                                                                    Name                                                                                     Designation                                                     Signature                                                                                    Date                                                       

 

PART 3: OVERAL RATING (cumulative scores/rating for each quarter plus rating on behavioral attributes, done after the 4th Quarter)

 

1st QUARTER 2nd QUARTER 3rd QUARTER 4th QUARTER BEHAVIORAL

ATTRIBUTES

OVERAL

SCORE

RATING
Notes on rating scale and description
Score                                Rating

81% and above             Outstanding

66% – 80%                       Very Good

50 % – 65%                       Good

31% – 49%                         Fair

20% – 30%                         Poor

**Insufficient Knowledge to Judge/Not graded. – Officer newly employed/deployed for less than three months An objective assessment cannot take place as the officer is new to the role and has not had the opportunity to display their skills in this role. This should only apply if

the employee has been in the role for less than three months.

5- Outstanding Fully met and often exceeded expectations

The appraisees performance met the job requirements and often excelled in some of the most difficult and complex assignments.The officer takes initiative in development and implementation of challenging work goals; possesses the know-how to adapt to change in the work environment, usually with a minimum supervision/guidance.

4-Very good Fully met expectations

Performance was as expected in the assigned position. The appraisee consistently met job requirements in terms of work quality, productivity and commitment.

3-Good Met most expectations

The appraisee met most job requirements in terms of work responsibilities but improvement is required in certain areas.

2- Fair Met some expectations

The appraisees Performance was marginal and did not meet some job requirements. The appraisee is not ripe for any additional responsibilities and requires significant effort in coaching and mentoring.

1-Poor Did not meet expectations

The appraisee failed to meet minimum acceptable standards of the job requirements with respect to agreed duties and responsibilities. He/she requires immediate remedial action. (The counter signing officer should specify plan for remedial/corrective action in writing in part 5 of this report).

 

Comments by:

Appraisee:                                                                                                                             

 

Signature                                                                                   Date                                                                  

Appraiser:                                                                                                                              

 

Name                                                                                            Designation                                              Signature                                                                                      Date                                                           Countersigning Officer:                                                                                                                  

 

PART 4: TRAINING NEEDS AND DEVELOPMENT

 

(To be completed by the Appraiser and the Appraisee)

 

List specific performance gaps that require to be addressed through training. Recommend relevant training to correct the identified performance gaps.

 

PERFORMANCE GAPS
APPRAISEE APPRAISER
RECOMMENDED TRAINING (BY APPRAISER)

Comments by:

Appraisee:

 

 

Signature                                                                                   Date                                                                  

 

Appraiser:                                                                                                                              

 

Name                                                                                            Designation                                              Signature                                                                                      Date                                                           Countersigning Officer:                                                                                                                  

 

PART 5: COMMENTS BY THE COUNTERSIGNING OFFICER

 

(Comment on the appraisee’s suitability for promotion and make general proposals for performance improvement)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name:                                                                                  Designation:                                                                       Signature:                                                                            Date:                                                                                 

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