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VACANCY ANNOUNCEMENT – V.NO/IEBC/01/12/2021:
The Independent Electoral and Boundaries Commission hereby invites applications from
competent and suitably qualified applicants for the following vacant posts:
1. COMMISSION SECRETARY/CHIEF EXECUTIVE OFFICER
Job Title Commission Secretary/Chief Executive Officer (1 Post)
IEBC Grade 1
Organization IEBC
Supervisor Commission Chairperson
Terms of Service Contract – 5 years (Renewable once)
The Commission Secretary shall, in the performance of the functions and duties of the office,
be responsible, answerable and report to the Commission and shall be the chief executive
officer and the accounting officer of the Commission. The Commission Secretary/CEO is the
head of the secretariat and Chief Elections Officer responsible for day to operations of the
Commission. A key part of the responsibilities for this office is to ensure prudent
management of the commissions resources, integrity and professional performance of all
commission functions.
DUTIES AND RESPONSIBILITIES
a) Provide requisite leadership to the Secretariat to ensure the Commission attains high level
of professionalism and ethical standards;
b) Provide guidance to the Secretariat for day to day administrative functions of the
Commission;
c) Oversee development of the Commission’s annual work plans and annual operating
budgets;
d) Oversee financial and administrative management of the Commission;
e) Enhance and maintain proper internal control systems and procedures;
f) Drive the Commission’s vision, mission, objectives and goals through the implementation
of its strategic plan;
g) Ensure effective management of Commission’s resources and accountability;
h) Ensure continuous improvements in quality and compliance with legislations adopted by
the Commission from time to time;
i) Ensure safe custody of all the Commissions documents as the chief custodian; and
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j) Serve as Secretary to the Commission Plenary
QUALIFICATIONS, SKILLS AND EXPERIENCE FOR APPOINTMENT
a) Must be a citizen of Kenya;
b) Possesses a degree from a recognized university;
c) Has had at least five years’ proven experience at management level
d) Has proven relevant experience in either; electoral matters; management; finance;
governance; public administration; law; or political science; and
e) Must meet the requirements of Chapter 6 of the Constitution.
f) Must have Membership of a recognized professional body and in good standing;
g) Proven experience in leadership, management and corporate governance will be added
advantage.
h) Proven working knowledge and thorough understanding of Public Finance Management
Act and Public Procurement and Asset Disposal Act will be an added advantage;
i) Must be computer literate.
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2. DEPUTY COMMISSION SECRETARY/OPERATIONS
Job Title Deputy Commission Secretary/operations (1 Post)
IEBC Grade 2
Division Operations
Supervisor Commission Secretary/CEO
Terms of Service Contract – 5 years
The Deputy Commission Secretary (operations) role is to deputize the Commission Secretary
in the management of the secretariat, and is responsible for advising and providing strategic
direction to the Commission’s core function of electoral operations and management
including voter registration, voter education and operational planning and other related
electoral operations activities
DUTIES AND RESPONSIBILITIES
a) Responsible to the Commission Secretary for management and coordination of the
Commission’s field services;
b) Responsible for electoral cycle and operational planning of electoral events including
development of proposals for reforms and change initiatives;
c) Monitor and ensure the effective and efficient performance of core functions including;
voter education, voter registration, boundary databases, electoral operations and electoral
dispute resolution;
d) Responsible for integration of appropriate technology in electoral operations;
e) Oversee the development and management of electoral reporting system, and ensure the
development of key policies and strategies for the respective electoral divisions;
f) Oversee the development of a voter registration plan, structures and processes to deliver
a certified and credible National Voters Register;
g) Oversee the development of voter education plans, strategies and collaborations;
h) Coordinate the development of the electoral calendar and manage its execution; and
i) Review findings on monitoring and evaluation of all electoral events with a view to
recommending areas for improvements.
REQUIREMENTS FOR APPOINTMENT
a) Must have a Master’s degree in social Sciences, Law or Public/Business Administration or
related field from a recognized university/institution;
b) Must have a Bachelor’s degree in social Sciences, Law or Public/Business Administration or
related field from a recognized university/institution;
c) Must have a minimum of ten (10) years’ relevant experience, five (5) of which must be at
senior management level in a large organization;
d) Must be a Member of a relevant professional body and in good standing; and
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e) Must have demonstrated track record in delivering significant strategic
initiatives/experience or a strong appreciation of electoral administration or electoral
reform is desirable.
3. APPLICATION PROCEDURE
Interested applicants are required to submit their application both online and in hard copy.
Online applications to be accessed through the IEBC jobs portal https://jobs.iebc.or.ke and
the Hard copy applications to include copies of certificates, National ID and testimonials
indicating the Job title on the top left corner of the envelope.
Important to note:
i) Only applicants submitting both physical and online applications will be considered;
ii) Details of requirements are available on the Commission’s website; and
iii) Only shortlisted candidates will be contacted,
iv) Applicants are required to submit integrity clearance certificates from respective
statutory bodies
Independent Electoral and Boundaries Commission is an Equal Opportunity Employer and
any canvassing will lead to automatic disqualification.
All applications to be submitted not later than close of business on 21st January 2022, and
hard copy applications to be addressed to the undersigned:
The Chairman
Independent Electoral and Boundaries Commission,
Anniversary Towers, 6th Floor
P. O. Box 45371-00100,
Nairobi
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VACANCY ANNOUNCEMENT – V.NO/IEBC/02/12/2021:
The Independent Electoral and Boundaries Commission hereby invites applications from
competent and suitably qualified applicants for the following vacant positions:
4. SENIOR ELECTIONS OFFICER (VARIOUS CONSTITUENCIES)
Job Title Senior Elections Officer (8 Posts)
IEBC Grade 5
Location(Various
Constituencies)
(1)Muhoroni, (2)Buuri, (3)Kilifi North, (4)Gichugu, (5)Kuresoi South,
(6)Kajiado Central, (7)Lamu West and (8)Teso South
Directorate Voter Registration and Electoral Operations
Terms of Service Permanent and Pensionable
Reporting to the Director Voter Registration through the respective County Election
Managers, the Senior Elections Officer shall be responsible for all matters pertaining to
administration of elections in their constituencies of deployment.
DUTIES AND RESPONSIBILITIES
a) Provide management support, develop and oversee the implementation of strategies,
policies, plans and budgets at the constituency level while ensuring the alignment of these
to the regional and overall Commission strategies;
b) Ensure that election operation activities at the constituency level comply with internal
controls and budget restrictions;
c) Ensure provision of administrative support services at the constituency level including
distribution of election materials, transport management, implementation of security
policies and protocols and ensuring the safe custody of the Commission’s assets;
d) Be responsible for sound financial management and prudent use of all Commission funds
at constituency level in line with Commission’s financial policies;
e) Liaise with the County Election Manager to implement training programmes for
registration and election officials at the constituency level;
f) Identify, inspect suitable polling, nominations and tallying centers;
g) Liaise with regional administrative and security officials at the constituency level to ensure
safety of Commission Assets;
h) Undertake the verification, compilation and revision of Constituency voter’s register as
required by law from time to time;
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i) Liaise with political parties with respect to elections and related activities;
j) Develop accountability measures, monitor the performance indicators at the constituency
levels and ensure the timely preparation of periodic reports;
k) Be the Returning Officer during elections and the Voter Registration Officer during voter
registration exercise;
l) Perform any other duties as assigned by the Commission.
REQUIREMENTS FOR APPOINTMENT
a) Must have a Bachelor’s degree from a recognized university;
b) Proven experience in results-based management, monitoring and evaluation or managing
election process is an added advantage;
c) Must have a minimum of Six (6) years working experience, two (2) of which must be at
management level;
d) Additional training, professional qualifications and experience of fieldwork will be an
advantage;
e) Must be proficient in computer literate;
f) Should possess good negotiation, planning and coordination skills;
g) Must be a team player and possess good management and leadership skills;
h) Must be a person of undoubted integrity
i) Must hail from the Constituency applied for as indicated in the National Identity card;
5. COUNTY ACCOUNTANT – TURKANA COUNTY
Job Title County Accountant for Turkana County (1 post)
IEBC Grade Six (6 6
Location/Station Any County
Directorate Finance
Terms of Service Permanent and Pensionable
This position is responsible for supporting the County Elections Manager (CEM) on day to
day operations and preparation of all books of accounts in the County office.
DUTIES AND RESPONSIBILITIES
a) Initiate payment process, prepare and examine vouchers received from the Constituency
Office Clerks in the County;
b) Prepare payroll for the temporary hired election officials for the County;
c) Maintain cashbooks and bank reconciliation for the County;
d) Disbursement of funds to constituency offices within the County and check off returns;
e) Advise the CEM on all County financial matters;
f) Certify and verify returns and vouchers in the County;
g) Write cheques and arranging for withdrawal of cash for County office use;
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h) Ensure settlement of bills for the services and goods supplied to the County offices;
i) Handle leave records, office accommodation, medical issues, and any other
administrative matters in the County;
j) Manage and update the risk register on electoral operations in the County;
k) Maintain leases, County assets titles and ensure security of IEBC owned and hired
premises;
l) Deal with procurement matters promptly as may be directed in collaboration with
Supply Chain Management Assistant;
m) Identify constituency needs and supplies and address them for the County;
n) Coordinate and maintain proper staff files, personnel, and accounting records;
o) Certify and verify returns from the constituencies;
p) Prepare expenditure returns in the County.
REQUIREMENTS FOR APPOINTMENT
a) Have Bachelor’s degree in, Finance, Commerce or equivalent from a recognized
institution;
b) Must be a Certified Public Accountant (CPA) (K) or its equivalent qualifications;
c) Must be a member of ICPAK;
d) Must have at least three (3) years relevant work experience in a reputable organization;
e) Must have good interpersonal and communication skills;
f) Must be proficiency in Computer Applications;
g) Must be a person of undoubted integrity
h) Must hail from the County he/she is applying for as indicated in national identity card;
6. COUNTY SUPPLY CHAIN MANAGEMENT ASSISTANT, NYERI COUNTY
Job Title County Supply Chain Management Assistant (1 post)
IEBC Grade 8
Location Any County
Directorate Directorate of Supply Chain Management
Terms of Service Permanent and Pensionable
This position is responsible to support the County Elections Manager (CEM) on all matters
pertaining to Supply Chain Management in the County.
DUTIES AND RESPONSIBILITIES
a) Supervise and provide guidance and advice in areas pertaining to Supply Chain
Management to officers in the Counties
b) Assist in procurement, preparation of procurement plans, market survey and research;
c) Assist in stock taking, reconciliation, preparation and maintenance of records;
d) Ensure proper record keeping of all stores/equipment in the warehouse and safe keeping
of the same;
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e) Issue/dispose stores and equipment in accordance to the laid down procurement
regulations and procedures;
f) Prepare monthly and annual Supply Chain Management reports/returns and forward to
Headquarter through the CEM.
REQUIREMENTS FOR APPOINTMENT
a) Must have a minimum Diploma in Supplies Management or Procurement Management
from a recognized Institution;
b) A degree in a relevant field will be an added advantage;
c) Must be a member of a professional body (KISM) and in good standing;
d) Must have a minimum of three (3) years of relevant work experience
e) Must have good interpersonal and communication skills and a team player;
f) Must be computer literate and possess good analytical skills;
g) Must be a person of undoubted integrity.
h) Must hail from the Constituency applied for as indicated in the National Identity card;
7. ASSISTANT ELECTION OFFICER II (VARIOUS CONSTITUENCIES)
Job Title Assistant Election Officer II (5 Posts)
Scale 8
Location (Constituency) 1)Baringo East(Tiaty), 2)Dagoretti North, 3)Tigania East,
4)Kirinyaga Central, 5)Kisumu Central
Directorate Directorate of Voter Registration and Electoral Operations
Terms of Service Permanent and Pensionable
Reporting to the Senior Election Officer, the Assistant Election Officer II shall be responsible
for all matters pertaining the administration of the Constituency Offices where they shall be
deployed.
DUTIES AND RESPONSIBILITIES
a) Oversee general management of constituency office in absence of Senior Election Officer;
b) Completing voter registration control sheets and control registers;
c) Keep up to date statistics on voter registration exercise;
d) Updating regularly and maintaining and updated register of electors and making sure it is
always accurate;
e) Checking that all electoral materials and equipment are in good working condition;
f) Assist the Senior Election Officer in mapping of polling stations/registration centres;
g) Assist in publicity of voter registration of voters, elections, inspection of the register and
any other activity to be undertaken by the Commission;
h) Quality control the work done by registration and polling officer on voter registration;
i) Receive, distribute, maintain an inventory of materials & equipment to registration
centres;
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j) Replacing lost and defaced voters cards with duplicate cards;
k) Assist in preparation of work plans, security plans, transport, and logistical plans;
l) Safeguarding registration data;
m) Assist in verifying the register of visitors;
n) Ensuring security of office records, equipment and documents, including classified
materials; and preparing responses to basic routine correspondence;
o) Perform any other duties as assigned by the Commission.
REQUIREMENTS FOR APPOINTMENT
a) Must have a Bachelor’s degree from a recognized university;
b) Must have three (3) years relevant working experience in a busy organization;
c) Must hail from the Constituency applied for as indicated in the National Identity card;
d) Should be competent and confident in handling office records and processes;
e) Must have good interpersonal and communication skills and a team player;
f) Must be computer literate and possess good analytical skills;
g) Must be a person of undoubted integrity.
8. APPLICATION PROCEDURE
Interested applicants are required to submit their application both online and in hard copy.
Online applications to be accessed through the IEBC jobs portal https://jobs.iebc.or.ke and
the Hard copy applications to include copies of certificates, National ID and testimonials
indicating the Job title on the top left corner of the envelope.
Important to note:
v) Only applicants submitting both physical and online applications will be considered;
vi) Details of requirements are available on the Commission’s website; and
vii) Only shortlisted candidates will be contacted
viii) Only Successful candidates will be required to submit integrity clearance certificates
from respective statutory bodies
Independent Electoral and Boundaries Commission is an Equal Opportunity Employer and
any canvassing will lead to automatic disqualification.
All applications to be submitted not later than 12th January 2022, and hard copy applications
to be addressed to the undersigned: –
The Commission Secretary/CEO
Independent Electoral and Boundaries Commission,
Anniversary Towers, 15th floor
P. O. Box 45371-00100,
Nairobi
