KNEC Competency Based Assessment (CBA) Portal Simplified User Guide

May 8, 2024

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The Kenya National Examinations Council, Knec, has released a new simplified user manual for the Competency Based Assessment (CBA) Portal

Competency Based Assessment (CBA) Portal is a web-based system for managing the online delivery of assessment tools, registration of learners and uploading of assessment outcomes\scores by schools.

Accessing the CBA portal: URL

Schools, Parents and Guardians shall access the CBA Portal using the web address: https://cba.knec.ac.ke or through the KNEC website: https://www.knec.ac.ke / KNEC Portal by clicking on the link, CBA Portal.

KNEC portal for school exams https://www.knec-portal.ac.ke/ (Register and download candidates’ KCSE, KCPE Exams)

The LOGIN page

Schools shall login using their username and password
Click on Enter Username and Enter Password to key in the username and password respectively.
Click the login button to access the school home page.
Schools that have forgotten their username and password should contact the Sub County Director of Education (SCDE) for reset of passwords. Password Security. Keep It Secure, Safe and Private. Sharing your username and password may seem harmless, but it can open up access to confidential data.

CBA PORTAL HOME PAGE
Upon successful login, a window with menu items shall open for schools to access various functions in the system.
Open the Grade / Level by clicking to perform various tasks by selecting specific button

UPDATE SCHOOL DETAILS

To update school details, click on the Update School Details button, key in school details and the update button.

INSTRUCTIONS ON CONDUCT OF ASSESSMENT

This is the first menu item containing all instructions on the conduct of the assessments.

Click on the button to open the next window
Select and Click on the or button to view and/or download the general or grade/level specific instruction as shown in figure 5 above.

REGISTRATION OF LEARNERS

Click the Register Learners button to generate the interface below for schools to register leaner(s) to their school.

How to Add New learner(s)

To register new learners, click to open the next window.
Provide learner details and save.
Figure 7: Adding learner(s)

How to Transfer / Add learner(s) from Another school

To register learner(s) from other schools, click transfer/ Add Learner from Another School
A window shall be generated to key in the learner’s assessment number, view learner details and transfer.
If the learner Assessment number is not known, use the school code for the previous school to search for the learner and acquire the Assessment number.
View learner details and click the Transfer Button.
The head teacher at the school where the learner is currently registered will be prompted to accept/ decline the transfer request.

Accept / Decline Transfer requests

Requested transfers for learners to other schools shall be viewed under the Transfer Requests for the specific grade / Level button.
To accept transfer of a learner to another school, click ‘ACCEPT’ button. Learners whose transfer has been accepted shall automatically be removed from the current school list and transferred to the other school.
To decline transfer of a learner to another school, click ‘DECLINE’ button and you will be prompted to select/ specify the reason for declining.
Schools can follow up with the SCDE to resolve issues on declined transfers.

LEARNER PROGRESSION/ MOVEMENT

Schools shall be able to manage progression of learners from foundation to intermediate, all the way to vocational level and from stage based to age based and vice versa.

Progression / movement of a learner to a higher Level / Grade

Click the progression of learners button to view and move a learner(s) by selecting the desired Level / Grade.
Click the Move learner button and the learner will be automatically moved to the selected Level / Grade.
Learner progression / movement from Age based to Stage based

The same steps for progression / movement of a learner shall be followed to move learner from Age based to Stage based and vice versa.

ASSESSMENT MATERIALS/ TOOLS

This menu provides access to the assessment materials.

Steps for downloading Assessment Materials/Tools

Click on the button to open the below window to view and download Instructions and Assessment tools categorized by grade/level and Learning Area.
Select and click on the button for the specific Learning Area to download specific assessment materials/ tools.
Select the appropriate tools for learners in your schools and Click on the button to save the assessment tool.

CAPTURE ASSESSMENT OUTCOMES

Steps to capture Assessment Scores/ Outcomes

Select the Grade / Level
Click the Capture Assessment Outcomes button to open the learning areas.
Click Capture Assessment Outcomes for the specific learning area to capture and save outcomes for each learner.

Steps to amend/ edit Assessment Scores/ Outcomes
Click on View/Edit Outcomes button to generate the window.
Click Amend Outcomes button for the specific learner to edit/ amend their outcomes.

REPORTS

Schools can view, download, or print various reports from the CBA portal by clicking on the specific report button.

Nominal Roll

To generate the Norminal Roll of a specific Grade / Level as shown below, click the button.

Outcomes Report

To generate the Outcomes Report of a specific Grade / Level, click the button to view learners’ outcomes.

ONLINE QUESTIONNAIRE

Where Schools are required to provide administrative feedback for a specific Grade / Level, they shall access the questionnaire following the steps below:

Click the button to open the window below.
Click the button under Administrative Feedback to provide information for use to establish how Monitoring Learner Progress was undertaken in schools.

PARENTS/GURDIANS VIEWING THEIR LEARNERS’ DETAILS

Parents/ Guardians shall be able to view their Learners details and the status of their SBA scores/ outcomes using the Learner’s Assessment number following the steps below:

Access the CBA Portal using the link https://cba.knec.ac.ke or through the KNEC website: https://www.knec.ac.ke / KNEC-Portal by clicking on the link, CBA Portal.
Click on the button to open the window below to select your Child / Learner’s Grade/ Level and input the Assessment Number.
NB: Parents/ Guardians MUST select the correct Grade/ Level and provide the Valid Assessment Number for their child / Learner to proceed. As indicated, they should
Upon successful selection of the learner Grade/ Level and input of a valid Assessment Number, Click the FIND button to view your child’s details.
Parents/ Guardians shall therefore view the following details about their learner.
 Assessment Number – Same as the one they used to view details
 Name of the learner
 Gender: Male (M) of Female (F)
 School Code
 Name of the school
 Current Grade/ Level
 Pathway (Age / Stage based)
 Status of SBA Outcomes/Scores: Total number of Learning Areas with Score out of the expected number of Learning Areas While on this interface, Parents / Guardians shall be able to view details of their other learners (if they have more than one child in school) by selecting their current Grade/ Level and keying in their Assessment Number.