Knec Final Guidelines for Registration of Grade 6 Learners in the portal

Guidelines for Registration of Grade 6 Learners in the portal

Grade 6 learners MUST have a valid Assessment Number for them to be registered in the KPSEA portal.

Learners without Assessment Numbers should be registered through the normal registration process in the CBA portal under (Grade 6 portal).

All current learner registration details are editable during registration in the KPSEA Portal except the Assessment Number.

Schools are therefore required to ensure accuracy of learner’s registration details.

Editable registration learner details include:

• Full Name
• Gender (Male/Female)
• Birth Certificate Number
• NEMIS UPI Code
• Date of Birth
• Nationality (Citizen/Non-Citizen)
• Religious Subject (CRE/IRE)
• Disability option (None/Blind/Low Vision/Deaf/Physical Disability)
• Parent/Guardian Name
• Parent/Guardian Phone Number

All the required learner registration details are mandatory except NEMIS UPI code and Birth Certificate Number that should be provided if available.

Upon selecting Deaf option for disability, the appropriate Subject option MUST be selected e.g. Kiswahili Language (KIS) or Kenya Sign Language (KSL).

Steps to open KPSEA Portal

• Upon successful login into the CBA portal, the following CBA portal home page shall be generated.
• Click on the KPSEA Portal button
• KPSEA Portal home page below shall be generated to register Grade 6 learners.
• Click on the Register KPSEA Learner button to generate the registration page.
• Enter the Assessment Number on the registration page then click on Search button.
• Learner details shall be displayed as shown below for verification and updating to register.
• To edit or fill in missing learner details, click on the specific field to key in or select details where applicable.
• Disability option must be selected e.g. “None” for those who do not have any of the listed disabilities and “Blind/Low Vision/Deaf/Physical Disabilities” for learners with such disabilities. However, upon selecting the Deaf option for deaf learners, there shall be a prompt to select the learner’s option (KIS/KSL) for subject.
• Upon successful saving of learner details, a confirmation message “KPSEA Learner details amended successfully” shall be displayed.
• Click on the Register Learners For KPSEA button to view list of registered learners.
• Click on the Edit button to edit registration details for a specific learner.
• Click on the Delete button to remove registered learner. A pop up message “Learner Removed from KPSEA registration successfully!’’’ shall be displayed to confirm deletion.
• To restore wrongly deleted learners, search their details using Assessment Number to register them.

Viewing KPSEA Registration related reports.

To view reports in KPSEA Portal:

• Click on View Reports button.
• Click on the specific report to view, download, save or print.
• To view and download KPSEA Nominal Roll, click on the button then click the Export icon to download the report in preferred format e.g. PDF
• To print a downlaoded report: Click on the downlaoded report e.g. KPSEA Nominal Roll to open.