INSTRUCTIONS FOR THE REGISTRATION OF CANDIDATES FOR YEAR 2021 BUSINESS AND TECHNICAL EXAMINATIONS
1.1 Registration for all Kenya National Examinations Council examinations is done online. Consequently, registration for all candidates for the year 2021 Business and Technical exams will be done online and candidates will be registered through their respective institutions.
1.2 Registration and Examination Dates for 2021
Activity July 2021Series November 2021
Series
1.2.1 Registration period of
institutional candidates
8th March -11th April. 14th June – 30th July
including Business Single and
Group subjects
1.2.2 Last day for submission of CWA
and Project Marks
1.2.4 Collection of Advance
Instructions Practicals
1.2.5 Planning for hospitality
practical papers
1.2.6 Period for Practical and Theory
papers
1.2.7 Keying of Milestone one
1.2.8 Keying milestone two
1.2.9 Keying milestone three
21st June
3th June
28th July
2nd – 27th August.
8th March – 16th April.
19th April – 18th June
21st June – 18th July
12th October
22nd October
28th October
1st – 26th November
14th June – 6th
August
9th August to 24th
September
27th September –
22nd October. 2021
1.4 Registration materials and fees remittance documents must be submitted to the Council by either the Head of Institution or his/her nominee.
It is of great importance to note that online transmission of registration data to KNEC and payment of the requisite examination fees does not constitute registration of a candidate for an examination. All other conditions must also be fulfilled. e.g. meeting the minimum entry requirement for a course, etc. for one to be deemed registered for an examination.
Institutions with previous examination fee balances will be not be able to register their candidates as they shall be barred from accessing the registration portal until they clear all the balances owed to KNEC.
1.6 Heads of institutions will be held responsible for ensuring that data forwarded to KNEC on registration of candidates is accurate and complete. Institutions will generate an online bill after keying in their candidates. They will use this bill to pay in the specified banks in 6.0 below.
Only after payments are made, will the institutions be able to view and edit their candidates’ data before the closure of the registration portal.
1.7 All institutions must ensure that candidate’s photographs are uploaded.
The photographs will be used to identify candidates during examination administration.
1.8 Repeating candidates should not register for the refer and the subsequent
module in the same series.
2.0 REGISTRATION FOR TECHNICAL EXAMINATIONS
Entry Requirements for Technical Examinations
The following are the entry requirements for Technical Examinations.
2.1 Institutional candidates entered for the examinations must be bona fide
enrolled students and who were studying in the college/institution.
2.2 Candidates must have met the minimum examination entry requirements
for the individual courses they intend to register for and as follows:
2.2.1 Artisan Courses – Kenya Certificate of Primary Education
2.2.2 National Vocational Certificate in Education and Training Option
I level 1 (NVCET) – Kenya Certificate of Primary Education
2.2.3 Certificate Courses
- a) Minimum KCSE mean grade D (Plain) or KCE Division III;
- b) EACE Division four with a minimum of a pass in the cluster
subjects.
- c) KCE Division four with a minimum of a pass in the cluster
subjects.
- d) A pass in a relevant Artisan Course or
- e) Any other equivalent qualifications and as determined by KNEC.
2.2.4 Diploma Courses*
- a) Minimum KCSE Mean Grade C- (minus)or
- b) EACE Division III with minimum of credit pass in cluster subjects
- c) KCE Division III with minimum of credit pass in cluster subjects
- d) A pass in a relevant Craft/Certificate course or
- e) Equivalent qualifications, except where stated otherwise in the
respective/individual course syllabuses.
2.2.5 Higher Diploma Courses
Pass in relevant Diploma level or equivalent qualifications as determined by KNEC.
3.0 REGULATIONS FOR REGISTRATION FOR BUSINESS SINGLE AND GROUP (BS&G) CERTIFICATE EXAMINATIONS
3.1 All heads of institutions must ensure that the candidates entered for the examination in their colleges meet the examination requirements as prescribed in the KNEC 2000/2001 Business Single and Group Certificate Examination Regulations booklet. The same entry requirements apply for the TVET Single and Group Examination.
3.2 Candidates are not allowed to attempt a higher stage of a subject if they have not passed a lower stage or stipulated pre-requisite.
3.2.1 Under no circumstance should candidates be booked for two stages of the same subject at any one sitting.
3.2.2 The maximum number of subjects that a candidate can be booked for is 8 (eight). Entries will not be accepted unless the subject code numbers are clearly stated.
3.3 Heads of institutions/CDE/SCDEs must ensure that candidates are registered only for the subjects available during the particular examination series as per the subject frequency list. Examination fees will not be refunded for candidates booked for subjects not offered.
3.4 Candidates registering for Business Single & Group subjects in a particular examination series should not register for other examinations in the same series, for example; Business TEP, Business Management, KCSE, as well examinations from other Boards.
3.5 Candidates who are registering for a higher stage must attach photocopies
of their certificates/result slips for the lower stages or stipulated pre-
requisite papers passed. The photocopies must be verified against the original certificates/result slips and stamped and signed by the Head of institution/CDE/SCDE as true copies of the original.
3.6 The Council will not accept entries for a higher stage where proof of the
lower stages passed has not been attached.
3.7 Audio Typewriting Examinations under BS & G
For Course 2429, Diploma in Pharmaceutical Technology, refer to the Syllabus and Regulations in current use.
3.7.1 Institutions intending to offer candidates for Audio-Typewriting must
indicate to the Council via a separate letter that they have the
necessary facilities for this subject. This should be done one week before the closing date for registration for each examination series.
Institutions must ensure that they receive formal approval from the Council for the examination to take place at their centre.
4.0 BUSINESS TECHNICAL EDUCATION PROGRAMME EXAMINATIONS (BTEP)
4.1 Entry Requirements for BTEP Courses
Candidates must have met the minimum examination entry requirements for the individual courses as follows:
4.1.1 Artisan Course – Kenya Certificate of Primary Education (KCPE)
4.1.2 Craft Courses- KCSE with mean grade D plain or relevant Artisan
Certificate.
4.1.3 Diploma courses – KCSE with mean grade C- (minus) or relevant
Craft Certificate.
4.1.4 Higher Diploma in Human Resource Management (HRM)
Candidates registering for Higher Diploma in HRM should follow guidelines as stipulated in the KNEC circular of 27th January 2014 and referenced KNEC/GEN/R&QA/PSE/QA/REG/2014/006.
4.1.4 Pre-requisite KNEC Diplomas for the registration for Higher
Diploma in HRM are:
4.1.4.1 Diploma in Human Resource Management (BTEP)
4.1.4.2 Diploma in Management (BMC)
4.1.4.3 Diploma in Business Management (TVET)
4.1.4.4 Diploma in Labour Studies and Management (BTEP)
4.1.4.5 Diploma in Business Administration (BTEP)
4.1.4.6 Diploma in Secretarial Studies (BTEP 86 TVET)
4.1.4.7 Diploma in Legal and Secretarial Studies (BTEP)
4.1.1.8 Diploma in Personnel Management (BTEP)
- a) Completed Single and Group examinations at stages I, II and III
in Business studies or - b) Certified Public Accountants (CPA (K) or Certified Public
Secretaries (CPS (K).
- c) Degree from a recognized university.
4.1.5 Higher Diploma Courses – Diploma in the relevant courses.
4.1.6 Candidates granted exemption must produce a copy of the exemption
letter and proof of attaining the minimum entry requirements for the
course they register for. Candidates must write to the Council
seeking exemption and pay the equivalent of full papers fee into a
KNEC Account.
4.1.7 Institutional candidates entered for an examination must have been
bona-fide enrolled students studying in the institution.
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4.1.8 Heads of institutions must ensure that only those candidates who
meet the minimum entry requirements for each course are registered
for the examination.
4.1.9 Candidates registering for Business TEP or Business Management
subjects in a particular examination series should not register for
other examinations in the same series, for example; Business
Single & Group subjects, KCSE, or any other KNEC examinations.
4.2 Referrals
Referred candidates can register to re-sit Business TEP examinations at their former institution or any other KNEC examination center approved for the referred paper. Repeaters for Business TEP examinations registered at various learning institutions should be issued with candidate index number starting with 8000 e.g. 304003/8000 for the first candidate etc up to the last repeating candidate.
4.3 ICT Practical Papers
4.3.1 Any institution offering an ICT practical paper must have adequate
computers so that examinations are taken at one sitting. However, where this is not possible only two examinations sessions will be allowed.
4.3.2 There must be a ratio of one (1) printer to 5 (five) candidates.
4.3.3 Computers must be spaced 1.2 metres (4ft) apart and there must be
a minimum of ten (10) computers in a room.
5.0 TECHNICAL VOCATIONAL EDUCATION & TRAINING (TVET) COURSES
5.1 Technical, Vocational Education and Training (TVET) Courses- Entry
requirements vary, check course syllabus for correct entry requirements.
5.2 For TVET courses (Modular) for which syllabi has been developed, this
will be communicated to institutions as soon as subject codes and names of papers are determined and approved.
5.3 If no TVET (Modular) courses have been developed, then institutions are
advised to continue offering the BTEP/TEP courses.
6.0 EXAMINATION FEES COLLECTION ACCOUNTS
6.1 Payment of examination fees should be made into the Council Fees
Collection Accounts in any of the banks listed below.
BANK
6.1.1 Co-operative Bank
6.1.2 National Bank of Kenya
6.1.3 Kenya Commercial Bank
6.1.4 Equity Bank
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6.2 All fees shall be paid using the online generated bill after uploading
candidates. Bank slips for Business examinations should not be used for Technical examinations and vice-versa. Note that no other mode of
payment will be accepted by the Council. The Original copies of the deposit slips will then be submitted to the Council.
7.0 EXAMINATION FEES FOR TECHNICAL AND BUSINESS EXAMINATIONS
The table below shows the examination registration fees structure:-
EXAM NEW EXAM NEW
RATES RATES
(KSH) (KSH)
Single and Group Certificate 7.3 Higher Diploma
7.1
Stage I 7.3.1 (Old Syllabus –
(Technical)
7.1.1 Basic Fees per candidate 1,2001= Basic Fees per 1,600/=
candidate
Paper Fees 500/= Paper Fees 1,700/=
Stage II 7.3.2 Project/Practicals
7.1.2 Basic Fees per candidate 1,200/= 7.3.3 Artisan
Paper Fees 550/= Projects 400/=
Stage III Practicals 400/=
Basic Fees per candidate 1,200/= 7.3.4 Craft/Diploma/High
er Diploma
Paper Fees 650/= Projects 450/=
7.2 Technical/ Business/TEP/TVET
7.2.1 Artisan
Basic Fees per candidate 480/=
Paper Fees 500/=
Craft
Basic Fees per candidate 1,200/=
Paper Fees 1,000/=
7.2.2 Diploma
Basic Fees per candidate 1,500/=
Paper Fees 1,350/=
Basic Fees per candidate 1,6001=
Paper Fees 1,600/=
7.4 OTHER PAYMENTS
7.4 .1 Search fees – Ksh.450/= (per paper)
7.4 .2 Results Amendment -Ksh.5,000/= (Query raised more than
one month after release of results)
7.4 .3 Under protest – Kshs.3.000/=
7.4.4 Late submission of CWA and -Ksh.2,000/=(per candidate)Project Marks
7.4.5 Exemptions (per exam) — Full examination fees for module exempted.
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8.0 RESPONSIBILITIES OF HEADS OF INSTITUTIONS ON THE EXAMINATION
PROCESS
8.1 Heads of institutions may register referred institutional candidates as
private candidates under the Institutional Private Centre number allocated.
8.2 Repeating Candidates
Repeating candidates fall into three categories as follows:
8.2.1 Candidates with an overall grade FAIL after sitting for an
examination;
8.2.2 Referred candidates;
8.2.3 Candidates who have sat for refers within
the 5 year period and not passed.
8.3 Mode of Registration and Related Responsibilities:
8.3.1 Ensure that the registration details for the candidates are correctly
reflected on the Entry listing for the institution/private centre. The
first candidate in a centre will have the index number 0001. It is the
responsibility of the Principal to ensure that each registered
candidate signs against their name on the nominal roll ascertaining
that the information signed against is correct.
8.3.2 In the event that any of the candidates registers for practicals, TEP or
projects, the Head of Institution will facilitate both the Trade and
Entrepreneurship projects, and upload the marks on the KNEC
platform provided and FORWARD TO THE COUNCIL, THE TRADE
AND ENTREPRENEURSHIP ASSESSMENT MARKS-SHEETS for the
two projects.
8.3.3 In all the other matters pertaining to the administration of the
examinations, release of results, and certificates, Heads of
institutions will treat these private candidates as institutional
candidates, and will be responsible for all queries and
communication with the Council in this regard.
8.3.4 You are requested to strictly follow the outlined procedures as any
deviation from the same would either render the candidates ineligible
for registration/taking the examinations or because the processing of
the results of candidates be delayed, deferred or cancelled.
8.3.5 The institution will be responsible for the identification of each
candidate. The candidate’s National Identity Card and photograph
will be used for identification during the entire examination session.
The Supervisors are under instructions NOT TO ALLOW ANY CANDIDATE who do not provide identification documents IN TO THE EXAMINATION ROOM.
8.3.6 COPIES OF KCSE AND ALL PREVIOUS EXAMINATIONS RESULT
SLIPS (WHERE APPLICABLE) MUST BE FORWARDED TO KNEC
AFTER REGISTRATION.
These will assist in validation of registration details of a candidate.
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9.0 REQUEST FOR AMENDMENT OF EXAMINATION DETAILS
All amendment requests must be channeled through the institution head.
Institutions should make all amendments when the portal is open. Requests to make amendments from KNEC offices shall not be allowed.
10.0 IMPORTANT GENERAL INFORMATION ABOUT KNEC EXAMINATIONS
10.1 Candidates are entered for KNEC Examinations by the Heads of
Departments in colleges/institutions and it is their responsibility, NOT
THAT OF THE CANDIDATE, to ensure that the candidate’s names are in every way correct and that they are entered for the correct course and
paper(s). Candidates should verify their names and course codes to ensure accuracy before submission of registration documents to the KNEC. No
changes or amendments of names or courses will be allowed after submission of entries.
10.2 The Council WILL NOT ACCEPT ANY OTHER ENTRIES SUBMITTED
AFTER THE DATES STIPULATED UNDER 1.3 ON PAGE I.
10.3 All subjects/papers must have a minimum of 10 candidates per centre to
qualify for registration. Any centre wishing to register less than ten (10) candidates for a paper must pay the cost of registering 10 candidates.
11.0 REGISTRATION REGULATIONS
11.1 All candidates with foreign certificates must seek equation of their
certificates from KNEC at a fee. This will have to be done one year before registration for examinations.
11.2 Courses offered locally by various institutions and are similar to those
offered by KNEC are NOT EQUITABLE and certificates offered by the institutions CANNOT BE USED TO REGISTER A CANDIDATE FOR A HIGHER DIPLOMA COURSE OR ANY OTHER COURSE OFFERED BY THE KENYA NATIONAL EXAMINATIONS COUNCIL.
12.0 QUERIES OF EXAMINATIONS RESULTS.
12.1 All queries should be received within 30 days after the date of release of
results/certificates. Heads of institutions must check results printouts
immediately they are received and raise queries within this stipulated time.
12.2 Queries raised outside the stipulated time frames will attract a penalty fee
of Ksh.5,000/=.
13.0 RE-SITTING OF FAILED/REFERRED PAPERS/CANCELLED RESULTS
13.1 As per the KNEC policy, candidates are allowed to re-sit a failed/referred
13.2 examination paper(s)/subject(s) for a maximum five (5) times within a
period of five (5) years after the first sitting.
Candidates are not allowed to register/sit for two different modules at the same time.
13.3 Any candidate who does not pass all the papers within 5 years after the
initial sitting will have to re-take the entire examination.
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13.4 Any candidate whose results read either CRNM (Course requirement not
met), must ensure to register for the papers except for the project and practical if they had passed in them.
13.5 Candidates whose results are cancelled and overall grade is given as ‘Y’, are
banned for two years from sitting the examination. They will only be eligible to sit after the two years are over.
14.0 PHOTOGRAPH SPECIFICATIONS
14.1 Must be in colour (at least 24 bits per pixel).
14.2 The size of the photo should be 45mm by 35mm in JPEG format
(jpg extension) or PNG format
14.3 The photograph should not be compressed.
14.4 Only digital photos will be accepted.
14.5 The image must contain the full face, neck, and shoulders of the
applicant in frontal view with a neutral, non-smiling expression and
with eyes open and unobstructed and directed at the camera.
14.6 All facial features must be visible and unobstructed.
14.7 The image must be taken within 6 months of the submission
date.
14.8 The head size should be of height 29mm and 34mm.
14.9 Candidate must face the camera directly and head must be centred
within the photograph frame.
14.10 The background of the photo must be of a plain, light colour with no
shadows on the subject.
14.11 Alterations of the photographs are prohibited.
14.12 Eye wear is accepted but only if they are not tinted or causing glare
on the photo.
14.13 Head coverings are only allowed if worn for religious reasons and if
they do not obscure any facial features.
15.0 ARRANGEMENT FOR SUPERVISION AND INVIGILATION
Heads of institutions should provide the County Director of Education/Sub County Director of Education (CDE/SCDE) with details of the candidates registered for each examination series in terms of:-
15.1 Total number of candidates registered.
15.2 Number of examination rooms expected to be used during the
examination.
15.3 Number of supervisors and invigilators required.
This information will facilitate the appointment of a supervisor(s) and invigilators for the centre. Heads of institutions are expected to co-operate with the CDE/SCDE in releasing trainers to be deployed in the supervision/invigilation exercise. The number of teachers released should be equal to or more than the number required by the institution.
