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INSTRUCTIONS FOR THE REGISTRATION OF CANDIDATES FOR YEAR  2021 BUSINESS AND TECHNICAL EXAMINATIONS

1.1    Registration for all Kenya National  Examinations Council examinations is done online. Consequently, registration for all candidates for the year 2021 Business and Technical exams will be done online and candidates will be registered through their respective institutions.

1.2     Registration and Examination Dates for 2021

Activity                                                          July 2021Series                                                                                              November                                                                                              2021

Series

1.2.1        Registration period of

institutional candidates

8th March -11th April.                                                  14th June – 30th July

including Business Single and

Group subjects

 

1.2.2       Last day for submission of CWA

and Project Marks

1.2.4       Collection of Advance

Instructions Practicals

1.2.5       Planning for hospitality

practical papers

1.2.6       Period for Practical and Theory

papers

1.2.7       Keying of Milestone one

 

1.2.8       Keying milestone two

 

1.2.9       Keying milestone three

21st June

 

3th June

 

28th July

 

2nd – 27th August.

 

8th March – 16th April.

 

19th April – 18th June

 

21st June – 18th July

12th  October

 

22nd October

 

28th October

 

1st – 26th November

 

14th June – 6th
August

9th August to 24th
September

27th September –
22nd October. 2021

1.4 Registration materials and fees remittance documents must be submitted to the Council by either the Head of Institution or his/her nominee.

It is of great importance to note that online transmission of registration data to  KNEC  and  payment of the requisite  examination  fees does  not constitute  registration  of  a  candidate  for  an  examination. All  other conditions   must   also   be   fulfilled.   e.g.   meeting  the   minimum   entry requirement for  a course,  etc.  for  one  to  be  deemed  registered  for  an examination.

Institutions  with previous examination fee balances will be  not be able  to  register  their  candidates  as  they  shall be  barred from accessing  the  registration portal until they clear all the balances owed to KNEC.

1.6 Heads of institutions will be held responsible for ensuring that data forwarded to KNEC on registration of candidates is accurate and complete. Institutions will generate  an  online bill after keying in their candidates. They will use this bill to pay in the specified banks in 6.0 below.

Only after payments are made,  will the institutions be able to view and edit their candidates’ data before the closure of the registration portal.

1.7        All institutions must ensure that candidate’s photographs are uploaded.

The photographs will be used to identify candidates during examination administration.

1.8         Repeating candidates should not register for the refer and the subsequent

module in the same series.

2.0          REGISTRATION FOR TECHNICAL EXAMINATIONS

Entry Requirements for Technical Examinations

The following are the entry requirements for Technical Examinations.

2.1         Institutional candidates  entered for the examinations must be bona fide

enrolled students and who were studying in the college/institution.

2.2         Candidates must have met the minimum examination entry requirements

for the individual courses they intend to register for and as follows:

2.2.1  Artisan Courses – Kenya Certificate of Primary Education

2.2.2  National Vocational Certificate in Education and Training Option

I level    1  (NVCET) –   Kenya Certificate of Primary Education

2.2.3  Certificate Courses

  1. a) Minimum KCSE mean grade D (Plain) or KCE Division III;
  2. b) EACE Division four with a minimum of a pass in the cluster

subjects.

  1. c) KCE Division four with a minimum of a pass in the cluster

subjects.

  1. d) A pass in a relevant Artisan Course or
  2. e) Any other  equivalent  qualifications  and  as  determined  by KNEC.

2.2.4  Diploma Courses*

  1. a) Minimum KCSE Mean Grade C- (minus)or
  2. b) EACE Division  III  with  minimum  of credit pass in  cluster subjects
  1. c) KCE Division  III  with  minimum  of credit  pass  in  cluster subjects
  1. d) A pass in a relevant Craft/Certificate course or
  2. e) Equivalent qualifications, except where stated otherwise in the

respective/individual course syllabuses.

2.2.5 Higher Diploma Courses

Pass   in   relevant  Diploma  level  or  equivalent  qualifications  as determined by KNEC.

3.0 REGULATIONS FOR REGISTRATION FOR BUSINESS SINGLE AND GROUP (BS&G) CERTIFICATE EXAMINATIONS

3.1         All heads of institutions must ensure that the candidates entered for the examination  in  their  colleges  meet  the  examination  requirements  as prescribed in the KNEC 2000/2001 Business Single and Group Certificate Examination Regulations booklet.   The same entry requirements apply for the TVET Single and Group Examination.

3.2          Candidates are not allowed to attempt a higher stage of a subject if they have not passed a lower stage or stipulated pre-requisite.

3.2.1  Under no circumstance should candidates be booked for two stages of the same subject at any one sitting.

3.2.2  The maximum number of subjects that a candidate can be booked  for is 8 (eight).   Entries will not be accepted unless the subject code numbers are clearly stated.

3.3   Heads   of  institutions/CDE/SCDEs  must  ensure  that  candidates  are registered   only   for   the   subjects   available   during   the   particular examination series as per the subject frequency list.  Examination fees will not be refunded for candidates booked for subjects not offered.

3.4         Candidates registering for Business Single & Group subjects in a particular examination series should not register for other examinations in the same series, for example; Business TEP, Business Management, KCSE, as well examinations from other Boards.

3.5          Candidates who are registering for a higher stage must attach photocopies

of their  certificates/result  slips  for  the  lower  stages  or  stipulated pre-
requisite papers passed. The  photocopies  must be  verified  against the original certificates/result slips and stamped and signed by the Head of institution/CDE/SCDE as true copies of the original.

3.6         The Council will not accept entries for a higher stage where proof of the

lower stages passed has not been attached.

3.7         Audio Typewriting Examinations under BS & G

For Course 2429, Diploma in Pharmaceutical Technology, refer to the Syllabus and Regulations in current use.

3.7.1   Institutions intending to offer candidates for Audio-Typewriting must
indicate  to  the  Council  via  a  separate  letter  that  they have  the
necessary facilities for this subject.   This should be done one week before the closing date for registration for each examination series.

Institutions must ensure that they receive formal approval from the Council for the examination to take place at their centre.

4.0          BUSINESS TECHNICAL EDUCATION PROGRAMME EXAMINATIONS (BTEP)

4.1         Entry Requirements for BTEP Courses

 

Candidates must have met the minimum examination entry requirements for the individual courses as follows:

 

4.1.1  Artisan Course – Kenya Certificate of Primary Education (KCPE)

4.1.2  Craft Courses- KCSE with mean grade D plain or relevant Artisan
Certificate.

4.1.3  Diploma courses     KCSE with mean grade C-                                                         (minus) or relevant

Craft Certificate.

 

4.1.4  Higher Diploma in Human Resource Management (HRM)

Candidates registering for  Higher  Diploma in  HRM  should  follow guidelines as stipulated in the KNEC circular of 27th January 2014 and referenced KNEC/GEN/R&QA/PSE/QA/REG/2014/006.

4.1.4  Pre-requisite  KNEC  Diplomas  for  the  registration  for  Higher
Diploma in HRM are:

 

4.1.4.1 Diploma in Human Resource Management (BTEP)

4.1.4.2 Diploma in Management (BMC)

4.1.4.3 Diploma in Business Management (TVET)

4.1.4.4 Diploma in Labour Studies and Management (BTEP)

4.1.4.5 Diploma in Business Administration (BTEP)

4.1.4.6 Diploma in Secretarial Studies (BTEP 86 TVET)

4.1.4.7 Diploma in Legal and Secretarial Studies (BTEP)

4.1.1.8          Diploma in Personnel Management (BTEP)

 

  1. a) Completed Single and Group examinations at stages I, II and III
    in Business studies or
  2. b) Certified Public   Accountants                    (CPA      (K)   or   Certified   Public

Secretaries (CPS (K).

  1. c) Degree from a recognized university.

 

4.1.5  Higher Diploma Courses – Diploma in the relevant courses.

4.1.6  Candidates granted exemption must produce a copy of the exemption
letter and proof of attaining the minimum entry requirements for the
course  they  register  for.  Candidates  must  write  to  the  Council
seeking exemption and pay the equivalent of full papers fee into a
KNEC Account.

4.1.7  Institutional candidates entered for an examination must have been
bona-fide enrolled students studying in the institution.

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4.1.8  Heads of institutions must ensure that only those candidates who
meet the minimum entry requirements for each course are registered

for the examination.

 

4.1.9  Candidates registering for Business TEP or Business Management
subjects in a particular examination series should not register for
other  examinations  in  the  same  series,  for example;  Business
Single & Group subjects, KCSE, or any other KNEC examinations.

 

4.2         Referrals

 

Referred candidates can register to re-sit Business TEP examinations at their former institution or any other KNEC examination center approved for the referred paper.  Repeaters for Business TEP examinations registered at various learning institutions should be issued with candidate index number starting with 8000 e.g. 304003/8000 for the first candidate etc up to the last repeating candidate.

 

4.3         ICT Practical Papers

 

4.3.1  Any institution offering an ICT practical paper must have adequate

computers so that examinations are taken at one sitting.   However, where this is not possible only two examinations sessions will be allowed.

 

4.3.2  There must be a ratio of one (1) printer to 5 (five) candidates.

4.3.3  Computers must be spaced 1.2 metres (4ft) apart and there must be
a minimum of ten (10) computers in a room.

 

5.0          TECHNICAL VOCATIONAL EDUCATION & TRAINING (TVET) COURSES

 

5.1        Technical, Vocational Education and Training (TVET)  Courses- Entry

requirements vary, check course syllabus for correct entry requirements.

 

5.2        For TVET courses (Modular) for which syllabi has been developed, this

will be communicated to institutions as soon as subject codes and names of papers are determined and approved.

 

5.3        If no TVET (Modular) courses have been developed, then institutions are

advised to continue offering the BTEP/TEP courses.

 

6.0          EXAMINATION FEES COLLECTION ACCOUNTS

6.1         Payment of examination fees should be made into the Council Fees

Collection Accounts in any of the banks listed below.

 

BANK

6.1.1                    Co-operative Bank

6.1.2                    National Bank of Kenya

6.1.3                    Kenya Commercial Bank

6.1.4                    Equity Bank

 

 

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6.2         All  fees  shall  be  paid  using  the  online  generated  bill  after  uploading

candidates.   Bank slips for Business examinations should not be used for Technical  examinations  and  vice-versa. Note  that  no  other  mode  of

payment will be accepted by the Council.  The Original copies of the deposit slips will then be submitted to the Council.

 

7.0        EXAMINATION FEES FOR TECHNICAL AND BUSINESS EXAMINATIONS

 

The table below shows the examination registration fees structure:-

 

EXAM                                                                          NEW                                           EXAM                                                                                           NEW

RATES                                                                                                                                                                               RATES

(KSH)                                                                                                                                                                                   (KSH)

Single and Group Certificate                                                       7.3                    Higher Diploma

7.1

Stage I                                                                                                         7.3.1                (Old           Syllabus                                                                                                                                             

(Technical)

7.1.1           Basic Fees per candidate                                      1,2001=                                         Basic              Fees                      per                                                                                   1,600/=

candidate

Paper  Fees                                                                     500/=                                         Paper  Fees                                                                                                                  1,700/=

Stage II                                                                                                       7.3.2                Project/Practicals

7.1.2           Basic Fees per candidate                                      1,200/=               7.3.3                Artisan

Paper  Fees                                                                 550/=                                             Projects                                                                                                               400/=

Stage III                                                                                                                                Practicals                                                                                                                                                                         400/=

Basic Fees per candidate                                      1,200/=               7.3.4                                                                                                                Craft/Diploma/High

er Diploma

Paper  Fees                                                                 650/=                                             Projects                                                                                                               450/=

7.2               Technical/ Business/TEP/TVET

7.2.1           Artisan

Basic Fees per candidate                                      480/=

Paper  Fees                                                                 500/=

Craft

Basic Fees per candidate                                      1,200/=

Paper  Fees                                                                  1,000/=

7.2.2           Diploma

Basic Fees per candidate                                      1,500/=

Paper  Fees                                                                  1,350/=

 

 

Basic Fees per candidate                                      1,6001=

Paper  Fees                                                                  1,600/=

 

 

7.4 OTHER PAYMENTS

7.4 .1 Search fees                                                       – Ksh.450/=           (per paper)

7.4 .2 Results Amendment                                         -Ksh.5,000/=          (Query  raised  more  than

one month after release of   results)

7.4 .3 Under protest                                              – Kshs.3.000/=

7.4.4 Late submission of CWA and -Ksh.2,000/=(per candidate)Project Marks

7.4.5 Exemptions (per exam)                   — Full examination fees for module exempted.

 

 

 

 

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8.0          RESPONSIBILITIES  OF  HEADS  OF  INSTITUTIONS  ON  THE  EXAMINATION

PROCESS

 

 

8.1       Heads of institutions may register referred institutional candidates as

private candidates under the Institutional Private Centre number allocated.

 

8.2       Repeating Candidates

Repeating candidates fall into three categories as follows:

8.2.1  Candidates with an overall grade FAIL after sitting for an
examination;

8.2.2  Referred candidates;

 

8.2.3  Candidates who have sat for refers within
the 5 year period and not passed.

 

8.3  Mode of Registration and Related Responsibilities:

8.3.1  Ensure that the registration details for the candidates are correctly
reflected on the Entry listing for the institution/private centre.  The
first candidate in a centre will have the index number 0001.  It is the
responsibility   of  the   Principal  to  ensure  that  each  registered
candidate signs against their name on the nominal roll ascertaining
that the information signed against is correct.

8.3.2  In the event that any of the candidates registers for practicals, TEP or
projects, the Head of Institution will facilitate both the Trade and
Entrepreneurship  projects,  and upload  the  marks  on  the  KNEC
platform provided and FORWARD TO THE COUNCIL, THE TRADE
AND ENTREPRENEURSHIP ASSESSMENT MARKS-SHEETS for the
two projects.

8.3.3  In  all  the  other matters pertaining to  the  administration  of the
examinations,   release   of   results,   and   certificates,   Heads   of
institutions  will  treat  these  private  candidates  as  institutional
candidates, and   will   be   responsible   for   all   queries   and
communication with the Council in this regard.

8.3.4  You are requested to strictly follow the outlined procedures as any
deviation from the same would either render the candidates ineligible
for registration/taking the examinations or because the processing of
the results of candidates be delayed, deferred or cancelled.

 

8.3.5  The  institution  will  be  responsible  for the  identification  of each
candidate.  The candidate’s National Identity Card and photograph
will be used for identification during the entire examination session.

The Supervisors are under instructions NOT TO ALLOW ANY CANDIDATE who do not provide identification documents IN TO THE EXAMINATION ROOM.

8.3.6  COPIES OF KCSE AND ALL PREVIOUS EXAMINATIONS RESULT
SLIPS (WHERE APPLICABLE) MUST BE FORWARDED TO KNEC
AFTER REGISTRATION.

These will assist in validation of registration details of a candidate.

 

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9.0           REQUEST FOR AMENDMENT OF EXAMINATION DETAILS

 

All  amendment  requests  must  be  channeled  through  the  institution  head.

Institutions should make all amendments when the portal is open. Requests to make amendments from KNEC offices shall not be allowed.

 

10.0   IMPORTANT GENERAL INFORMATION ABOUT KNEC EXAMINATIONS

 

10.1       Candidates are entered for KNEC Examinations by the Heads of

Departments in colleges/institutions and it is their responsibility, NOT

THAT OF THE CANDIDATE, to ensure that the candidate’s names are in every way correct and that they are entered for the correct course and
paper(s).  Candidates should verify their names and course codes to ensure accuracy before submission of registration documents to the KNEC.  No
changes  or  amendments  of  names  or  courses  will  be  allowed  after submission of entries.

 

10.2     The Council WILL NOT ACCEPT ANY OTHER ENTRIES  SUBMITTED

AFTER   THE DATES STIPULATED UNDER 1.3 ON PAGE I.

10.3     All subjects/papers must have a minimum of 10 candidates per centre to

qualify for registration.   Any centre wishing to register less than ten                                                                                                       (10) candidates for a paper must pay the cost of registering 10 candidates.

 

11.0       REGISTRATION REGULATIONS

 

11.1 All candidates with foreign certificates must seek equation of their

certificates from KNEC at a fee. This will have to be done one year before registration for examinations.

 

11.2      Courses offered locally by various institutions and are similar to those

offered by KNEC are NOT EQUITABLE and certificates offered by the institutions CANNOT BE USED TO REGISTER A CANDIDATE FOR A HIGHER DIPLOMA COURSE OR ANY OTHER COURSE OFFERED BY THE KENYA NATIONAL EXAMINATIONS COUNCIL.

 

12.0   QUERIES OF EXAMINATIONS RESULTS.

 

12.1       All queries should be received within 30 days after the date of release of

results/certificates.          Heads of institutions must check results printouts

immediately they are received and raise queries within this stipulated time.

 

12.2         Queries raised outside the stipulated time frames will attract a penalty fee

of Ksh.5,000/=.

 

13.0  RE-SITTING OF FAILED/REFERRED PAPERS/CANCELLED RESULTS

 

13.1      As per the KNEC policy, candidates are allowed to re-sit a failed/referred

13.2      examination paper(s)/subject(s) for a maximum five (5) times within a

period of five (5) years after the first sitting.

Candidates are not allowed to register/sit for two different modules at the same time.

 

13.3     Any candidate who does not pass all the papers within 5 years after the

initial sitting will have to re-take the entire examination.

 

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13.4       Any candidate whose results read either CRNM (Course requirement not

met), must ensure to register for the papers except for the project and practical if they had passed in them.

 

13.5      Candidates whose results are cancelled and overall grade is given as ‘Y’, are

banned for two years from sitting the examination. They will only be eligible to sit after the two years are over.

 

14.0   PHOTOGRAPH SPECIFICATIONS

 

14.1      Must be in colour (at least 24 bits per pixel).

14.2      The size of the photo should be 45mm by 35mm in JPEG format

(jpg extension) or PNG format

14.3      The photograph should not be compressed.

14.4      Only digital photos will be accepted.

14.5      The image must contain the full face, neck, and shoulders of the

applicant in frontal view with a neutral, non-smiling expression and

with eyes open and unobstructed and directed at the camera.

14.6      All facial features must be visible and unobstructed.

14.7      The image must be taken within 6 months of the submission

date.

14.8     The head size should be of height 29mm and 34mm.

14.9      Candidate must face the camera directly and head must be centred

within the photograph frame.

14.10  The background of the photo must be of a plain, light colour with no
shadows on the subject.

14.11    Alterations of the photographs are prohibited.

14.12    Eye wear is accepted but only if they are not tinted or causing glare

on the photo.

14.13  Head coverings are only allowed if worn for religious reasons and if
they do not obscure any facial features.

 

15.0   ARRANGEMENT FOR SUPERVISION AND INVIGILATION

Heads  of institutions  should  provide  the  County  Director  of Education/Sub County  Director  of  Education (CDE/SCDE)  with  details  of  the  candidates registered for each examination series in terms of:-

15.1        Total number of candidates registered.

15.2         Number of examination rooms expected to be used during the

examination.

15.3        Number of supervisors and invigilators required.

This information will facilitate the appointment of a supervisor(s) and invigilators for  the  centre. Heads  of institutions  are  expected  to  co-operate  with  the CDE/SCDE in releasing trainers to be deployed in the supervision/invigilation exercise.  The number of teachers released should be equal to or more than the number required by the institution.

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