KNEC instructions on the registration of candidates and administration of 2022/2023 Business and Technical Exams

RE: INSTRUCTIONS ON THE REGISTRATION OF CANDIDATES AND ADMINISTRATION OF THE YEAR 2022/2023 BUSINESS AND TECHNICAL EXAMINATIONS

DATES FOR     KEY    ACTIVITIES     FOR     NOVEMBER    2022      AND    2023 EXAMINATIONS

Registration for all Kenya National Examinations Council examinations is done online (accessible via https: //www.knec.ac.ke/our-portals/l. Consequently, registration of candidates for November 2022 Business and Technical examinations is complete while that for the year 2023 will be conducted as per the dates in table 1.

Table 1 shows the key dates for activities in the 2022 and 2023 Business and Technical examinations period.

Table 1: Dates for Key Activities for the 2022 and 2023 Business and Technical Examinations

• MINIMUM CANDIDATURE

• Heads of institutions are notified that the minimum number of candidates per examination should be 30 candidates for them to be hosted by the
• Institutions with candidates between 10 and 29 should identify a nearby public institution where they will be hosted. The institution shall retain their examination centre code.
• Institutions with less than ten (10) candidates should transfer their candidates to another institution.

• UPLOADING OF REGISTRATION DATA & FEES PAYMENTS

• Institutions should have uploaded their registration data for the November /December 2022, 30th November 2022 for the March/April 2023 and 31st March 2023 for the July/August 2023 examination series

NB: –     There will be no late registration period.

• Registration materials and fees remittance documents must be submitted to the Council by either the Head of Institution or his/her

• Please note that online transmission of registration data to KNEC and payment of the requisite examination fees does not constitute registration of a candidate for an All registration conditions specified in this document must be met for one to be deemed registered for an examination.

• Heads of institutions will be held responsible for ensuring that candidates’ registration data forwarded to KNEC is accurate and complete.

• The Head of institution should only register candidates for courses that the institution is approved to They should note that candidates entered for courses that are not approved, will be deleted without notice.

• All institutions must ensure that candidates’ photographs are uploaded. The photographs will be used to identify candidates during administration of the examination.

• Repeating candidates should not register to sit for the referred paper(s) and for papers in the next module in the same series.

4.0       REGISTRATION REQUIREMENTS FOR TECHNICAL EXAMINATIONS

The following are the entry requirements for Technical Examinations:

• Institutional candidates entered for the examinations must be bona fide enrolled students and whowere studying in the institution.

• Candidates must have met the minimum examination entry requirements for the individual courses they intend to register for as follows:

• Artisan Courses – Kenya Certificate of Primary Education;

4.2.2.    National Vocational Certificate in Education and Training Option

– I: Level 1 (NVCET) – Kenya Certificate of Primary Education.

4.3.     Certificate Courses

• Minimum KCSE mean grade D (Plain);
• KCE Division III;
• EACE Division four with a minimum of a pass in the cluster subjects;
• KCE Division four with a minimum of a pass in the cluster subjects;
• A pass in all papers in a relevant Artisan Course or;
• Any other equivalent qualifications and as determined by

4.4.     Diploma Courses*;

• Minimum KCSE Mean Grade C- (minus);
• EACE Division III with minimum of credit pass in cluster subjects;
• KCE Division III with minimum of credit pass in cluster subjects;
• A pass in a relevant Craft/Certificate course; or
• Equivalent qualifications, except where otherwise stated in the respective/individual course syllabuses.

4.5.     Higher Diploma Courses

A pass in a relevant Diploma level or equivalent qualifications as determined by KNEC.

5.0       REGULATIONS FOR REGISTRATION FOR BUSINESS SINGLE AND GROUP (BS

& G) CERTIFICATE EXAMINATIONS

• Heads of institutions must ensure that the candidates entered for the examination meet the examination requirements as prescribed in the KNEC 2000/2001 Business Single and Group Certificate Examination Regulations booklet. The same entry requirements apply for the TVET Single and Group
• Candidates are not allowed to attempt a higher stage of a subject if they have not passed the lower stage of the subject or lack the stipulated pre-requisite

• Under no circumstance should a candidate be registered for two stages of the same subject at any one sitting.

• The maximum number of subjects that a candidate can register for is eight

(08).                                                                         .

• Heads of institutions/County Directors of Education (CDE)/Sub County Directors of Education (SCDE) must ensure that candidates only register for the subjects available during the particular examination series as per the Subject Frequency list. Examination fees will not be refunded for candidates booked for subjects that are not offered.

• Candidates registering for Business Single & Group (BS & G) subjects in a particular examination series should not register for other examinations in the same series e.g. Business TEP, Technical, KCSE, as well as examinations offered by other Boards.

• Candidates registering for a higher stage must attach photocopies of their certificates/result slips for the lower stages or the stipulated pre-requisite papers passed. The photocopies must be verified against the original certificates/result slips and stamped and signed by the head of institution/CDE/SCDE as being true copies of the

NB: The Council will not accept registration for a higher stage where proof of the lower stages passed have not been attached.

• Regulations for Audio Typewriting Examinations under Business Single

& Group:

• Institutions intending to offer candidates for Computerized Audio- Document Processing must indicate to the Council via a separate letter that they have the necessary facilities for this subject. This should be done one week before the closing date for registration for each examination series;

• Institutions must ensure that they receive formal approval from the Council for the examination to take place at their

6.0       REGULATIONS FOR REGISTRATION FOR BUSINESS TECHNICAL EDUCATION PROGRAMME EXAMINATIONS (BTEP)

Candidates must have met the minimum examination entry requirements for the individual courses as follows:

• Artisan course – Kenya Certificate of Primary Education (KCPE);

• Craft course – KCSE with mean grade D plain or relevant Artisan Certificate;

• Diploma courses – KCSE with mean grade C- (minus) or relevant Craft

• Registration requirements for Higher Diploma in Human Resource Management (HRM): – Candidates registering for Higher Diploma in HRM should follow guidelines as stipulated in the KNEC circular of 27th January 2014 Reference  KNEC/GEN/R&QA/PSE/QA/REG/2014/006.

6.4.1.                      Pre-requisite      KNEC   Diplomas     for the      registration      for Higher Diploma in HRM are:

• Diploma in Human Resource Management (BTEP);
• Diploma in Management (BMC);
• Diploma in Business Management (TVET);
• Diploma in Labour Studies and Management (BTEP);

6. 4 .1. 5. Diploma in Business Administration (BTEP);

• Diploma in Secretarial Studies (BTEP & TVET);
• Diploma in Legal and Secretarial Studies (BTEP);
• Diploma in Personnel Management (BTEP);
• Completed Single and Group examinations at Stages I, II and III in Business studies; or
• Certified Public Accountants (CPA (K)) or Certified Public Secretaries (CPS (K)).

• Higher Diploma Courses – Diploma in the relevant

• Candidates granted exemption must produce a copy of the exemption letter and proof of attaining the minimum entry requirements for the course they To apply for exemption, candidates must write to the Council seeking exemption and pay the equivalent of the full examination paper fee into a KNEC bank account.

• Institutional candidates entered for an examination must have been bona-fide enrolled students studying at the institution.

• Heads of institutions must ensure that only those candidates who meet the minimum entry requirements for each course are registered for the examination.

• Candidates registering for Business TEP subjects in a particular examination series should not register for other examinations in the same series, for example; Business Single & Group subjects, KCSE, or any other KNEC examination.

6.5.     Registration of Referrals

Referred candidates can register to re-sit Business TEP examinations at their former institution or any other KNEC examination centre approved for the referred paper. Repeaters for Business TEP examinations registered at various learning institutions should be issued with candidate index number starting with 9000 e.g. 304003 /9000 for the first candidate etc. up to the last repeating candidate.

6.6.     ICT Practical Pap_ers

• Any institution offering an ICT practical paper must have adequate computers so that examinations are taken in one examination session. However, where this is not possible, only two examinations sessions will be

• There must be a ratio of one (1) printer to five (05)
• Computers must be spaced 2 meters (4 ft.) apart.

• The computers must have the software application(s) required for the paper already installed g. MS Office, QuickBooks, and AutoCAD.

• Each computer     must     have    a    working     CD /DVD    :writer

• During practical examinations, computer networks in the examination room(s) will be

• Each computer must be connected to a working UPS and the computer laboratory/room must be served by a working backup generator with capacity to power all computers, printers and auxiliary devices/equipment.

7.0       TECHNICAL VOCATIONAL EDUCATION & TRAINING (TVET) COURSES

• Technical, Vocational Education and Training (TVET) Courses- Entry requirements for courses vary, please check the course syllabus for the correct entry requirements.

7.2.   Requirements for new Modular TVET courses for which syllabi have been developed will be communicated to institutions as soon as subject codes and names of papers are determined and approved.                                         ·

7 .3.   If no TVET (Modular) courses have been developed, then institutions are

advised to continue offering the BTEP/TEP courses.

8.0       KNEC EXAMINATION FEES COLLECTION ACCOUNTS

• Payment of examination fees should be made into the Council Fees Collection Accounts in any of the banks listed in Table 2 below.

Table 2: Banks with KNEC Examination Fee Collection Accounts:

• Relevant deposit slips must be filled. Bank slips for Business examinations should not be used for Technical examinations and vice-versa. Note that no other mode of payment will be accepted by the The Original copies of the deposit slips will then be submitted to the Council.

9.0       EXAMINATION FEES FOR TECHNICAL AND BUSINESS EXAMINATIONS

Table 3: 2022 – 2023 KNEC Business & Technical Examination Fee Structure

9 .1.   OTHER PAYMENTS

• Search fees – 450 (per paper)

• Results Amendment – KES. 5,000 (for query raised more than one month after release of results)

• Under-protest – 3,000

• Late submission of CWA and – 2,000 (per candidate)
• Project Marks

• Exemptions (per exam) – Full examination fees for the module exempted.

10.0    RESPONSIBILITIES OF HEADS OF INSTITUTIONS IN THE EXAMINATION PROCESS

• Heads of institutions may register referred institutional candidates as repeating candidates under the Institutional Centre code allocated.

• Repeating Candidates

Repeating candidates fall into two categories as follows:

• Candidates with an overall grade FAIL after sitting for an examination;

• Referred

10.3.     Mode of Registration and Related Responsibilities

• Ensure that the registration details for the candidates are correctly reflected on the institutions Nominal Roll. The first candidate in a centre will have the index number It is the responsibility of the head of Institution to ensure that each registered candidate signs against their name on the nominal roll ascertaining that the information signed against is correct.

• In the event that any of the candidates.registers for practical, TEP or projects, the Head of Institution will facilitate both the Trade and Entrepreneurship projects, and upload the marks on the KNEC platform provided and FORWARD, HARD COPIES OF THE TRADE AND ENTREPRENEURSHIP ASSESSMENT MARKS-SHEETS TO THE COUNCIL for the

two projects.

• In all the other matters pertaining to the administration of the examinations, release of results, and certificates, Heads of Institutions will treat repeating candidates as institutional candidates, and will be responsible for all queries and communication with the Council in this regard.

• Heads of Institutions are requested to strictly follow the outlined procedures as any deviation from the same would either render the candidates ineligible for registration/taking the examinations or cause the processing of the results of candidates to be delayed, deferred or cancelled.

• The Head of Institution will be responsible for the identification of each candidate. The candidate’s National Identity Card and photograph will be used for identification during the entire examination session.

• NB: The examination Supervisors are under instruction NOT TO ALLOW ANY CANDIDATE who does not provide his/her identification documents INTO THE EXAMINATION

10.3.7.                  COPIES OF KCSE AND ALL PREVIOUS EXAMINATIONS RESULT  SLIPS  (WHERE  APPLICABLE)  MUST  BE

FORWARDED      TO       KNEC      AFTER       REGISTRATION

WHENEVER THEY ARE REQUIRED. These will assist in validation of registration details of a candidate.

11.0  IMPORTANT GENERAL INFORMATION ABOUT KNEC EXAMINATIONS

• Candidates are entered for KNEC Examinations by the Heads of Departments in colleges/institutions and it is their responsibility, NOT THAT OF THE CANDIDATE, to ensure that the candidate’s names are in every way correct and they are registered for the correct course and paper(s). Candidates should verify their names and course codes to ensure accuracy before submission of registration documents to the KNEC.

NB: No changes or amendments of names or courses will be allowed after submission of entries.

• The Council WILL NOT ACCEPT ANY OTHER ENTRIES SUBMITTED AFTER THE DATES STIPULATED UNDER 3 ON PAGE 2.

• All subjects/papers must have a minimum of 10 candidates per centre to qualify for registration. Any centre wishing to register less than ten (10) candidates for a paper must pay the cost of registering 10 candidates.

12.0    REGISTRATION REGULATIONS

• All candidates with foreign certificates must seek equation of their certificates from KNEC (the service is offered at a fee). This will have to be done one year before registration for examinations. Further instruction on the procedure of applying for equation are given in Section 0 below.

• Courses offered locally by other institutions and are similar to courses offered by KNEC are NOT EQUITABLE and certificates offered by those institutions CANNOT BE USED TO REGISTER A CANDIDATE FOR A HIGHER DIPLOMA COURSE OR ANY OTHER COURSE OFFERED BY THE KENYA NATIONAL EXAMINATIONS

13.0  UPLOADING OF COURSEWORK1 PROJECT MARKS & PROJECT MILESTONES

• Key dates for uploading of CWA and project marks, and project milestones are indicated in Table 1

• In case of an error made in keying of the marks, the institution is advised to send an email to ictpse@knec.ke requesting that the existing mark be deleted to allow the institution to key the correct mark.

14.0 QUERY MANAGEMENT INFORMATION SYSTEM (QMIS)

• The QMIS is the online system by which institutions and individual candidates submit queries about examination results and To access the system login to https://qmis.knec.ac.ke and download the User Manual for instructions on howto use the system.

• QMIS for Business and Technical examinations handles the following types of queries and service requests:

• Biodata amendments (name, year of birth, gender);
• Centre amendment;
• Direct recovery (unprinted result slips or certificates);
• Lost Certificate;
• Letters of Confirmation;
• Equation of Foreign Certificates;
• Results;
• Modular;
• Exemption; and

• All queries should be logged on the system within 30 days after the date of release of the results/certificates Heads of institutions must check results printouts immediately they are received and raise queries within this stipulated time.

• Queries raised outside the stipulated timeframe will attract a penalty fee of

KES. 51000

• Heads of Ins ti tu tions are requested to inform their candidates of this

NB: Institutions and individual candidates are expected to use the QMIS system for all their queries and service request applications.

15.0    RE-SITTING OF FAILED/REFERRED PAPERS/CANCELLED RESULTS

• As per the KNEC policy, candidates are allowed to re-sit a failed/referred examination paper(s)/subject(s) for a maximum five (5) times within a period of five (5) years after the first sitting.

• Any candidate who does not pass all the papers within 5 years after the initial sitting will have to re-take the entire examination.

• Any candidate whose results read CRNM (Course Requirement Not Met) must register for the papers missed (absent).

• Candidates whose results are cancelled and have an overall grade given as ‘Y’, are banned from sitting the examination for two (2) They will only be eligible to sit after the two years elapse.

16.0  IDENTIFICATION PHOTOGRAPH SPECIFICATIONS

• Photographs must be coloured (at least 24 bits per pixel).

• Please employ services of a professional photographer and avoid using mobile phone “selfie”

• The layout of the photo should be as shown in Figure 1

45mm

Figure 1: Layout of Candidate’s Identification Photograph

• The size of the photo should be 45 mm by 35 mm in JPEG (.jpg) or PNG (png) format.

• The photograph should not be compressed or

• Only digital photos will be

• The image must contain the full face, neck, and shoulders of the applicant in frontal view with a neutral, non-smiling expression and with eyes open, unobstructed, and directed at the

• All facial features must be visible and

• The image must be taken within 6 months of the date of

• The head size should be of height 34 mm and 29

• Candidate must face the camera directly and head must be centred within the photograph frame.

• The background of the photo must be of a plain, light colour with no shadows on the subject.

• Alterations of the photographs are

• Eyewear is accepted but only if they are not tinted or causing glare on the

• Head coverings are only allowed if worn for religious reasons and if they do not obscure any facial features.

NB: Institutions must ensure that all candidates’ correct photogr phs are uploaded. Registration of candidates without photographs will be rejected.

17.0 ARRANGEMENT FOR SUPERVISION AND INVIGILATION

Heads of institutions should provide the County Director of Education/ Sub County Director of Education (CDE/SCDE) with details of the candidates registered for each examination series in terms of:

• The total number of candidates registered;

• The number of examination      rooms expected     to be used during the examination;

• The number of supervisors and invigilators

This information will facilitate the appointment of a supervisor(s) and invigilators for the centre. Heads of Institutions are expected to co-operate with the CDE/SCDE in releasing trainers to be deployed in the examination supervision/invigilation exercise. The number of teachers released should be equal to or more than the number required by the institution.

lr

Dr. David Njengere, MBS

CHIEF EXECUTIVE OFFICER

cc:

The Principal Secretary,

State Department for Early Learning and Basic Education, Ministry of Education.

P O Box 9583-00200

NAIROBI

The Principal Secretary,

State Department of Technical Vocational Training Ministry of Education,

PO Box 30040 – 00100

NAIROBI

The Director,

Technical and Vocational Education and training Authority (TVETA). PO Box 35625 – 00100

NAIROBI