TSC 2023/2024 Guidelines for recruitment of teacher interns, post primary institutions

GUIDELINES FOR RECRUITMENT OF TEACHER INTERNS, POST PRIMARY INSTITUTIONS – 2023/2024 FINANCIAL YEAR

1.0  GENERAL INFORMATION

 Following the advertisement for recruitment of teacher interns, Regional  Director, Nairobi, County Directors and Sub-County Directors are required to conduct the selection exercise for the advertised vacancy (ies) for applicants wishing to be engaged in the TSC Internship programme and submit Merit Lists to the TSC Headquarters. The lists should be ratified by the Regional Selection Panel for Nairobi and County Selection Panel for other counties.

Applicants will be required to submit their applications to the Secretary, Teachers Service Commission online through teachersonline.go.ke for the institution where a vacancy has been declared. Applicants will be required to upload copies of professional and academic certificates together with any other relevant document as may be applicable.

The Selection Panel is required to exercise the highest degree of transparency and accountability, as stipulated in the Public Officer Ethics Act, and TSC Code of Conduct and Ethics (COCE, 2015).

The TSC Regional Directors are required to induct TSC County Directors within their areas of jurisdiction, who in turn are expected to induct members of the Sub – County Selection Panels involved in the recruitment process on the relevant Sections of the Act and the Code of Regulations for Teachers (CORT, 2015) before the commencement of the selection exercise.

The TSC County Director together with the TSC Sub-County Directors MUST ensure that the recruitment process is done in strict adherence to the laid down protocols by the Ministry of Health on containment of COVID- 19 pandemic.

TSC Sub-County Directors in liaison with their respective TSC County Directors MUST ensure that venues for selection process are accessible to applicants with disability.

All applicants MUST be registered teachers as per Section 23(1) of the Teachers Service Commission Act, 2012. Applicants  who are not duly registered  shall not be  considered for recruitment.

TSC Sub-County Directors MUST confirm online registration status of the applicants at shortlisting stage to avoid engaging unregistered/deregistered teachers or ineligible applicants

Applicants whose names differ in the academic and professional certificates and/or identification cards MUST present an Affidavit, sworn under the Oaths and Statutory Declarations Act, Cap 15 of the Laws of Kenya to explain the variance in

Applicants who re-sat either KCPE or KCSE examinations (or their equivalents) MUST present certified copies of the certificate(s) of the national examination(s) in question for all the attempts. Copies of the certificates must be certified by the Sub-County Directors.

Upon generation of Applicants’ Lists from, the TSC County Director shall share the lists with the TSC Sub-County The TSC Sub-County Directors shall convene the Sub- County Selection Panel(s). The Selection Panel(s) shall identify interview venues, dates and time which shall be communicated to the applicants.

All the applicants shall be invited for the verification of The applicants shall be informed of the interview venue, date and time at least seven (7) days before the verification exercise.

The verification exercise shall be conducted at the Sub-County level through the TSC Sub-County Selection Panel under the leadership of the TSC Sub-County Director.

After the verification exercise, the TSC Sub-County Director shall compile a Merit List of all applicants whose documents have been verified. The Merit Lists shall be used to recruit teacher interns and any subsequent recruitment process within the financial year.

Upon invitation for interview, applicants shall be required to present originals and clear photocopies of the following documents: –

1. 1. National identification card;
   2. Certificate of Registration as a teacher:
   3. Diploma/Degree certificate and official transcripts:
   4. KCSE certificates or its equivalent (include certificates for attempts if one re-sat

exams):

KCPE certificate or its equivalent (include certificates for attempts if one re-sat exams),”  Primary  and   Secondary   School   leaving   certificates  and   other  relevant testimonials;

National Council of Persons with Disabilities (NCPWD) Card (where applicable);

1. An Affidavit sworn under the Oaths and Statutory Declarations Act, Cap 15 of the Laws of Kenya to explain the variance in names:
2. Letter of certification of results by KNEC (where applicable).

Persons with disabilities shall be required to indicate their disability status together with the nature of disabilities to inform their placement:

• The Commission shall ensure that 5% of all the advertised slots are reserved for the recruitment of teachers with disabilities in accordance to the provisions of Constitution and the
• In the event of a tie, consideration for selection will be determined as per the order of priority shown hereunder:
  1. Length of Stay since graduation:
  2. Strength of academic and professional certificates

N/B: lf applicants lie af aggregate grades, su6jecf grades shall be considered.

Preference shall be given to applicants hailing from the respective Sub- Counties/Counties.

The names of interviewed applicants ranked in order of performance in the selection process for each vacancy (Appendix iii) shall be submitted to the Commission by the TSC County Director together with successful applicants’ recruitment

Applicants who have served under teacher internship programme or have been employed by the Commission are not eligible

 

During the interview, the Sub-County Selection Panel shall develop County Merit List. The Merit List shall be used in the subsequent recruifment processes involving a similar vacancy in the sub-county within the financial year or as directed by the Commission from time to time

 

• The Sub-County Selection Panel shall submit the vacancy specific merit list to the TSC County

 

• The TSC County Director shall compile County Merit This data bank shall be used to replace teacher interns in the county within the financial year.

 

The TSC County Director shall forward the County merit list to the Regional Director who will compile the Regional Merit Lists. The Regional Director Shall forward the Regional Merit Lists to the Director Staffing at the Headquarters. This data bank of interviewed candidates shall be used to replace those exiting service within the Financial Year or as it may be directed by the Commission.

 

= › Where data bank exhausted from the county data bank, replacement shall be done using the regional data bank. Where candidates are exhausted within a region,

vacancies shall be filled using the National data bank or as it may be directed by the Commission.

 

• AUTHENTICATION OF ACADEMIC, PROFESSIONAL AND OTHER RELATED DOCUMENTS

i)                Applicants  must  present  original  and legible photocopies  of the following documents: –

1. National identification card;
2. Certificate of Registration as a teacher;
3. Diploma/Depree certificate and accompanying transcripts;

d/    KCSE certificates or its equivalent (include certificates for attempts if one re- sat exams);

1. KCPE certificate or its equivalent (include certificates for attempts if one re-

sat exams);

f)             Letter of certification of results by KNEC (where applicable);

1. Primary and Secondary School leaving certificates and other relevant testimonials:
2. National Council   of  Persons with  Disabilities   (NCPWD)  Card (where applicable);
3. An Affidavit sworn under the Oaths and Statutory Declarations Act, Cap 5 of the Laws of Kenya to explain the variance in

 

NB:         Provisional transcript(s) shall not be accepted.

 

1. The selection panel shall verify that: –
   1. The applicant meets the requirements stipulated in the TSC advertisement;
   2. All submitted original academic and professional certificates, as well as official transcripts are

 

iii)                Any applicant(s) who present forped/fake academic, professional and other documents commit(s) an offence and shall be disqualified and/or deregistered.

 

1. The TSC Sub-County Director shall certify photocopies of the certificates and confirm they are true copies of the applicant’s oriqinol academic and professional certificates prior to the
2. Once the interview process is completed, Sub-County Merit List based on the interview results shall be compiled and communicated to all applicants at the end of interview

 

vi)          It is the responsibility of the TSC County Director/Representative to ensure that

the:

1. Exercise is fair and transparent:
2. The Selection Panels are satisfactorily sensitized on the recruitment process:
3. The interviews are conducted as stipulated in these guidelines and any other circulars applicable to the process:
4. Only the successful applicant(s) on the Merit List are engaged as teacher interns.

 

1. vi) The TSC Sub-County Director shall ensure that successful applicant(s) from the Merit List is/are engaged as teacher interns.

 

viii) All relevant recruitment documents shall be submitted to the TSC County Director’s office by the TSC Sub-County Director. The TSC County Directors shall convene a County Selection Panel. The panel shall conduct verification of the documents and ensure that all the requirements are met by the successful applicants before signing Internship Agreement and Offer of Internship Letters and submitting the recruitment documents (as per the approved checklist) to the TSC Headquarters within the stipulated timelines.

 

 

• SELECTION PANEL FOR INSTITUTIONS WITH BOMs
  • Chairperson, Board of Management
  • Head of the Institution
  • Subject Specialist
  • Parent Association (PA) Chairperson
  • TSC County Director/ Representative

TOTAL

Chairperson Secretary Member Member Member

• SELECTION PANEL FOR SCHOOLS WITHOUT BOMs

(a)        TSC County Director/ Representative

• Head of the Institution
• Subject Specialist
• PA Chairperson
• PA Member

TOTAL

• SELECTION PANEL FOR JUNIOR SECONDARY SCHOOLS

 

Chairperson Secretary Member Member Member

• TSC Sub County Director Chairperson
• TSC Sub County Human Resource Officer Secretary
• Curriculum Support Officer/Subject Specialist –         Member

TOTAL                                                     3

SELECTION CRITERIA

 

1. The TSC Sub-County Director shall provide to the selection panel a list of all shortlisted applicants as received from the TSC County

ii)                The selection panel shall interview only those who meet the set criteria. The TSC Sub- County Director should note any inconsistency (ies), adhere to the guidelines and puide the applicants /seIection panel and the Commission accordingly.

 

• Applicants shall appear in person before the selection panel. The selection panel shall score each applicant based on the selection score guide (Appendices 1 (a) or 1 (b))

NB.    An applicant with disabilities related fo hearing and/or speech shall be allowed fhe

company of a sign language interpreter.

 

• QUALIFICATIONS

 

• , Graduate Teachers

Applicants must have a minimum mean grade of C+ (plus) at KCSE and C+ (plus) in each of the two teaching subjects or two (2) Principles and one (1) Subsidiary pass at ‘A’ Level. In addition, they must have either:

 

• A Bachelor of Education Degree with two (2) teaching subjects or,

 

• A Bachelor of Science or Arts Degree plus a Post Graduate Diploma in Education (PGDE) with two teaching subjects or,
• Bachelor of Science with Education/Bachelor of Arts with Education with two teaching subjects or,

 

• Bachelor of Science in Agricultural Education and Extension with two teaching subjects.

 

• : Applicants with the following qualifications ore also eligible;
  1. Bachelor of Education holders with a mean grade of C Plain and C Plain in the two teaching subjects at KCSE and have undertaken a Diploma in Education or those who obtained a Mean trade C (Plain) at KCSE and C (Plain) in the subjects of study at A-Level and obtained at least 1 Principle and 2 Subsidiaries for Sciences, 2 Principles and 1 Subsidiary for Arts prior to undertaking a Bachelor of Education Degree
  2. Diploma in Education Holders with a Mean Grade of C+ (Plus) and C+ (Plus) in the two teaching subjects at KCSE and have undertaken a Bachelors of Education

 

iii)      Bridpinp/Pre-university certificates for those who completed the course before December 31sf, 201S are considered.

 

 

• Diploma Teachers

Applicants must have a minimum Mean Grade of C+ (Plus) at KCSE or its equivalent with at least C+(plus) (or Credit pass) in the two teaching subjects or one (1) Principle and two (2) Subsidiaries at ‘A’ level. In addition, they must have: a Diploma in Education from a recognized Teacher Training Institution with at least C+ (Plus) in the two teaching subjects.

 

 

N.B:

1. Diploma Teachers who graduated in 2008 or before with a mean grade of C (plain) and C (plain) in the two teaching subjects are eligible

 

1. Hearing and visually impaired teachers who enrolled for training with Mean Grade of C (Plain) and C (Plain) in the two teaching subjects are

5.3.           Technical Teachers

Applicants must have a minimum Mean Grade of C+ (Plus) at KCSE or its equivalent with at least C+ (Plus) in the two teaching subjects or one (1) Principle and two (2) Subsidiaries at ‘A’-Level in subjects studied. In addition, they must have either:

1. Bachelor of Education Technology (B.ED TECH): or,
2. Bachelor of Science (BSc) in any relevant technical Subject (s) /Course: or

• Higher Diploma in a technical course; or

N.B:

1. A Diploma in a technical

Further, applicants under category (ii) above MUST possess a Diploma in Technical Teacher Education from Kenya Technical Trainers College (KTTC), previously known as Kenya Technical Teachers College.

 

• Applicants whose training is in subjects that are currently not in the Secondary School Curriculum do not qualify, irrespective of their havinp undertaken a Post Graduate Diploma in Education (PGDE) and/or This category includes but is not limited to Bachelor of Science /BacheIor of Arts in:

 

Natural Resources       – Horticulture

Meteorology              – Farm Machinery

Forestry                     – Sociology Animal Husbandry   – Journalism

Fisheries Anthropology Biotechnology Theology / Divinity

 

• Applicants with Economics/Commerce/Accounting can apply for Business Studies and those with Social Education and Ethics (SEE) can apply for CRE/IRE.
• Diploma Teachers with English/other subjects qualify for employment as teachers of English/Literature on condition that they have adequate units in both Lanpuape and Literature.
• All applicants must have studied the two teaching subjects at KCSE except for Agriculture, Business Studies, Home Science, and Computer For those who did not study Busines5 Studies and Computer Studies, one should have attained a minimum of C+ (Plus) in Mathematics at KCSE. For those who did not study Agriculture and Home Science, one should have attained a minimum of C+ in Biology at KCSE.

 

• Graduate Teachers should have studied a minimum of eight (8) course units in each teaching subject. In addition, the teachers must have studied Special Methods in their two teaching subjects of choice together with a minimum of three (3) months teaching practice.

Enhancement certificate(s) and transcripts shall only apply where an applicant had not covered the minimum number of units during the depree/ diploma programme.

 

8) Applicants who chose to study a third subject must ensure that they have studied all the units in the chosen subject as offered by the selected institution for four years of study together with special methods and teaching practice. In addition, there should be evidence that the applicants have covered the approved credit hours for the course.

 

8) Applicants previously  employed under contract  and whose  services  were terminated due to inadequate units in teaching subjects and have since obtained enhancement certificates with adequate units are eligible to apply.

Kenya Sipn Language (KSL) and Braille are considered as teaching subjects in Special Needs Education e.p. Biology/KSL and Geography/Braille.

 

• VALIDATION OF DOCUMENTS BY THE TSC COUNTY DIRECTOR

 

The TSC County Directors should: –

1. Ensure that the Internship Agreement and the Offer of Internship Letter have all the attachments required as provided for in the approved checklist/s:
2. Vet the recruitment documents to verify that the applicant(s) recruited qualify for enpapement as a teacher intern as per the provisions of the recruitment guidelines:

• Ensure that all documents are duly sipned as required: including the score sheets, Minutes of the Selection Panels, Internship Agreement and Offer of Internship Letter confirming that the candidate qualifies/merits to be engaged as a teacher intern;

1. Compile complaints received and submit appropriate action taken or recommendations to the

 

7.0  DOCUAAENTSTO BESUBMITTEDTOTHETSC HEADQUARTERS

The TSC County Director is required to hand over the following documents to the TSC Headquarters:

1. Duly signed Internship Agreement and Offer of Internship Letter together with:
   1. Certified copies of:
      • National Identification Card;
      • Certificate of Registration as a teacher:
      • Academic certificates:
      • Professional certificates and all official transcripts;
      • Letter of Certification of results by KNEC (where applicable):

 

• NCPWD Card (where applicable):
• An Affidavit sworn under the Oaths and Statutory Declarations Act,

] 5 of the Laws of Kenya to explain the variance in names (where applicable);

• Bank plate/Card (front face):
• KRA PIN Certificate;
• NHIF

1. Two (2) passport size colour photographs in respect of successful applicant(s);
2. Original Medical Examination report in form GP

A list of all interviewed applicants in order of merit for the advertised vacancies in (Appendix (III a);

 

 

• A copy of the system generated list of all applicants clearly showing those who failed to attend the interview: (Appendix III b);

 

1. List of applicants with disabilities; (Appendix VI);

 

1. Duly signed Minutes of the Selection Panel and the Sub-County Selection Panel:  Completed selection score guide duly signed:

vii)     Duly completed pay point particulars form.

 

8.0       COMPLAINTS

Any applicant who is dissatisfied with the process should submit to the TSC County Director a written complaint immediately and send an email to the TSC Headquarters through email address: dirstaffinqAtsc.go.ke not later than seven (7) days after the selection process;

 

The TSC County Director should within seven (7) days analyze and address all complaints raised after the selection process has been completed and promptly inform the Headquarters on the action taken:

 

iii) Where on applicant is dissatisfied with the decision of the TSC County Director in (ii) above, or where the complaint is made against the TSC County Director, the applicant shall appeal to the Appeals Committee on staffing functions at the TSC Headquarters. The Appeals Committee shall investigate the allegations and take appropriate action within fourteen (J 4) days.

 

P.0      IMPORTANT NOTES

 

2019. Merit Lists shall be made available to members of public wishing to see them on request in a manner that will not put the recruitment process into jeopardy and in total adherence to the Data Protection Act,

 

1. Clarification and advice on issues of qualifications arising from these guidelines, should be sought from the TSC County

 

Notwithstanding the decentralization of the function of teacher recruitment pursuant to Section 20 of the TSC Act, the Commission is not precluded in carrying out recruitment directly from the TSC Headquarters.

 

1. The TSC Regional Directors shall:

Ensure guidelines are adhered to within their regions;

1. Coordinate the teacher recruitment process within their respective regions:
2. Sensitize County Directors and oversee the sensitization of other officers including

members of the Selection panels involved in the process;

1. Ratify the Merit Lists for use during recruitment;
2. Shall undertake measures to resolve complaints arising from the process within their

regions.

 

Attached find the following Appendices for use during the selection exercise

 

Appendix I:

 

 

 

 

Appendix II: Appendix III a: Appendix III b:

 

Appendix IV: Appendix V: Appendix VI:

1. Selection Score Guide for Post Primary Institution Teachers
2. Selection Score  Guide  for Post Primary Institution  teachers with disabilities
3. Grading System

Board of Management and TSC Checklists List of interviewed applicants.

List of all applicants clearly showing those who never turned up for interview

Declaration Form I Declaration Form II

List of applicants with disabilities

 

 

 

 

D°‹. NANCY NJERI MACHARIA, CBS

   ECRETARY/CHIEF EXECUTIVE

 

APPENDIX  1 (a)

SELECTION SCORE GUIDE FOR TEACHER INTERNS — POST PRIMARY INSTITUTIONS

Applicants should be awarded marks during the selection in accordance with the areas specified below.

APPLICANT’S NAME                               QUALIFICATION                          TSC No.                  

 

	SCORING AREAS	MAXIMUM SCORE	ACTUAL SCORE	AVERAGE SCORE BY THE PANEL
A (I)	Academic and Professional qualifications Bachelors of Education (BED) Degree (i) First Class—-————- (iij  Second Class ———-——- (ii) Pass——————-“ ”—- OR Bachelor of Arts (BA) Degree + PGDE or Bachelor of Science (BSC) + PGDE (i)  First Class—————–  — (ii)   Second C loss ————-—– (iii)  Pass————————————   MAXIMUM SCORE
		os
		03
		02
		0
		03
		02
		05
(II)	Diploma + Dip. Tech. Education
	(i)  Distinction—————————	05
	(ii) Credit—————————-——	03
	(iii) Pass———————————–	02
	OR
	Diploma in Education
	(i)  Distinction—————————	05
	(ii) Credit——————————–	03
	(iii) Pass———————————–	02
	MAXIMUM SCORE	0S
B.	Age
	50 years old and above 47 – 49 years old	25 1 5
	44 — 46 years old	10
	43 years old and below	05
	MAXIMUM SCORE	25

 

 

 

N.B: For purposes of scoring part C, the year an applicant satisfactorily qualified to be a teacher as per the Commission policies shall be the year used to determine the length of stay since graduation and not the certificate is used to score part A of this score sheet.

 

 

We certify that the information entered above is correct fo the best of our knowledge.

Sign                                                                        Sign                                      

 

 

(Secretory, Sub-County Selection Panel)

 

Name                                           Date     

(Chairperson Sub-Counfy Selection Panel) Name Date  

 

 

 

APPENDIX 1 (b)

SELECTION SCORE GUIDE FOR TEACHERS WITH DISABILITIES — POST PRIMARY INSTITUTIONS APPLICANT’S NAME                               QUALIFICATION                          TSC No.                       

	SCORING AREAS	MAXIMUM SCORE	ACTUAL SCORE	AVERAGE SCORE BY THE PANEL
A (I)	Academic and Professional qualificafions
	Bachelors of Education (BED) Depree
	(i) First Class—————————-
	(i) Second Class ——————–	05
	(iii) Pass——————————–	03
	OR	02
	Bachelor of Arts (BA) Depree + PGDE or
	Bachelor of Science (BSC) + PGDE
	(i)  First Class—————————–	05
	(ii) Second Class ——————–	03
	(iii) Pass—————–——————–	02
	MAXIMUM SCORE	05
(II)	Diploma + Dip. Tech. Education
	(i)  Distinction———–—————–	05
	(ii) Credit———————————	03
	(iii) Pass———————————-	02
	OR
	Diploma in Education
	(i)  Distinction————————–	05
	(ii) Credit——————————	03
	(ii) Pass———————————-	02
	MAXIMUM SCORE	05
B.	Age
	50 years old and above	25
	47 – 49 years old	1 5
	44 — 46 years old	10
	43 years old and below	05
	MAXIMUM SCORE	25

 

 

 

• : For purposes of scoring part C, the year an applicant satisfactorily qualified to be a teacher as per the Commission policies shall be the year used to determine the length of stay since graduation and not the certificate is used to score part A of this score

 

We confirm that the information entered above is correct to the best of our knowledge.

Sign                                                                       Sign:                                            (Secretory, Sub-County Selection Panel)                 (Chairperson, Sub-County Selection Panel) Name                                                                     Name:                                         

Date                                                                      Date:                                           

 

APPENDIX I  (c)

 

GRADE POINT AVERAGE (GPA) GRADING SYSTEM

 

 

 

S/NO.	GPA	CLASS	MARKS
	3.7 — 4.00	First Class	81 — 100
2	3.0 — 3.6	Upper Second	71 — 80
	2.3 — 2.9	Lower Second	6 l — 70
4	1 7-22	Pass	51 — 60
	0— 1.6	Fail	50 and below

 

APPENDIX    II

CHECK LISTS

BOARD OF MANAGEMENT CHECK LIST

The successful applicant will be required to submit the following to the TSC Sub-County Director: –

1.            Original and clear copies of the following: –

1. National Identity card (both sides);
2. NCPWD card (where applicable);

• 2 passport size colour photographs;

1. Certificates and testimonials; KCPE, KCSE, ‘A’ Level, Diploma, Depree etc;
2. Letter of certification of results by KNEC (where applicable);
3. Official Academic transcripts:

• Certificate of Registration as a teacher
• KRA PIN certificate:

1. Bank Plate/Cord (front face);
2. Duly filled pay point particulars’ form;
3. NHIF Card;

• Primary and secondary school leaving certificates and other testimonials:
• Original Medical Examination report in form GP 69;
• Acknowledgement of receipt of recruitment documents.

 

 

TSC CHECK LIST

The TSC Sub-County Director is required to submit to the TSC County Director the following:

1. Minutes of the selection panel duly signed and clearly showing how many applicants were shortlisted for interview from the system generated merit list and the selection criteria used:

 

2. Completed selection score guide duly signed;

 

3. Certified copies of the following: –
   1. National Identity card (both sides):

NCPWD card (where applicable);

• 2 passport size colour photographs;

1. Certificates: KCPE, KCSE, ‘A’ Level, Diploma, Degree etc;
2. Letter of Certification of results from KNEC (where applicable):
3. Official Academic transcripts;

• Certificate of Registration as a teacher:
• KRA PIN certificate;

 

 

lx.

 

X.

 

XI.

 

XII.

 

xiii.

 

XiV.

 

 

XV.

 

Bank plate/Card (front face);

Duly filled pay point particulars form:

NHIF card;

Primary and secondary school leaving certificates and other testimonials: Original Medical Examination report in form GP 69;

A copy of the Personal Accident Insurance to cover for personal risks during the

internship period;

Acknowledgement of receipt of recruitment documents.