TSC Bio-metric Enrollment and Validation for teachers (Complete information card)

The Teachers Service Commission (TSC) is carrying out Bio-metric Enrollment and Validation (BEVOT) for all teachers. The overall objective of the Biometric Enrolment and
Validation of Teachers is to establish and manage a reliable integrated biometric database of teachers engaged by the Commission either on permanent and pensionable terms, contract or under internship programme.

FREQUENTLY ASKED QUESTIONS ON BIOMETRIC ENROLLMENT AND VALIDATION OF TEACHERS

1. What is Bio-metric Enrollment and Validation of Teachers (BEVOT)?

The Biometric Enrolment and Validation of Teachers (BEVOT) is a process to validate data of all teachers under the employment of the Commission. It will also capture the biometrics of each teacher.

2. What is the aim of the Biometric Enrolment and Validation of Teachers (BEVOT)?

The Commission seeks to establish an accurate and reliable database that will be used to inform the policies of the Commission and guide in decision making.

3. What are the benefits of the Biometric Enrollment and Validation of Teachers (BEVOT)?

• It will improve service delivery to teachers.
• Better management of the teacher resource for improved learning outcome.

4. When will it be conducted?

The Commission conducted a pilot (BEVOT) from 17th to 21st May, 2021. The dates for the national exercise shall be announced.

5. Who will conduct the exercise?

The Teachers Service Commission.

6. Where will it be conducted?

At the respective schools where teachers are stationed. Teachers on secondment or release to the teacher unions and Kenya Girl Guides Association, will also be enrolled at their last station of duty.

Similarly, teachers on interdiction, suspension or any type of leave will be required to report to their last stations of duty in order to participate in the exercise.

7. What will be used to collect the data?

The Commission shall capture the data electronically through the use of biometric kits.

8. How will the exercise be conducted?

Pre-loaded data from the IPPD data base shall be validated using the physical documents presented by the teacher.

9. How do you guarantee teachers’ safety especially during the Covid-19 pandemic period?

The Commission has put in place appropriate mitigation measures for all the anticipated risks during the exercise. For Covid-19 pandemic, the Commission will ensure that the MOH guidelines and all other health protocols are strictly adhered to, e.g., provision of adequate sanitizers.

10. How is this different from the teacher registration process?

Teacher registration is for all qualified teachers regardless of whether they are employed or not while BEVOT is for all teachers under the employment of the Teachers Service Commission in all public basic learning institutions.

11. Which teachers are expected to participate in the exercise

The exercise targets all teachers in the employment of the Commission stationed in public Primary and Secondary schools, Teacher Training Colleges, Centre for Mathematics, Science and Technology in Africa (CEMASTEA) and Kenya Institute of Special Education (KISE).

This also includes:

• teacher interns;
• teachers on contract;
• Teachers on secondment or release to the teacher unions and Kenya Girl Guides Association;
• teachers on interdiction, suspension or any type of leave.

12. What will be required during the registration process?

The teacher must be physically present and provide all the required documents as follows:

• Certificate of Registration
• National ID
• Letter of first and last appointment
• Academic Certificates
• Professional Certificates
• Disability Registration Certificate, if any.
• Letter of Release to other programmes, if any

13. What time will the exercise be conducted?

The pilot exercise will be conducted between 8.00a.m. and 5.00p.m; during normal working hours.

14. How safe is the collected data and will it be shared with any other institution?

The Commission has put in place measures to ensure security of data under its custody as per the Data Protection Act, 2019. The data is solely for the use by the Commission and is not intended to be shared with any other institution.

15. Summary of documents required from teachers during the Biometric listing exercise.

S/N	Required Document
1	Certificate of Registration
2	National Identity Card
3	Letter of first appointment
4	Letter of offer of contract (For teachers on Contract)
5	Letter of current appointment
6	Academic certificates
7	Proffessional certificates
8	Disability Registration Certificate, if any
9	Letter of release to other programmes, if any

 

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