TSC GUIDELINES FOR RECRUITMENT OF TEACHERS ON PERMANENT & PENSIONABLE TERMS, SECONDARY SCHOOLS -2021/2022

TSC GUIDELINES FOR RECRUITMENT OF TEACHERS ON PERMANENT & PENSIONABLE TERMS, POST PRIMARY INSTITUTIONS -2021/2022 FY

The Teachers Service Commission (TSC) has released new guidelines for the recruitment of secondary school teachers on ‘permanent and pensionable terms in 2021-2022. Read all the details, below

1.0 GENERAL INFORMATION

(a) Following the advertisement for recruitment of teachers on permanent and pensionable terms, Boards of Management are required to conduct the selection exercise for the advertised vacancy (ies) in their institutions.

(b) Applicants will be required to submit their applications to the Secretary Teachers Service Commission online through www.teacheronline.tsc.go.ke for the institution where a vacancy has been declared.

(c)  The  Selection  Panel  is  required  to  exercise  the  highest  degree  of transparency and accountability, as stipulated in the Public Officers Ethics Act, and TSC Code of Conduct and Ethics (CoCE, 2015).

The TSC County Director or his/her representative will induct the panel members on the relevant sections of the Act and Code of Regulations for Teachers (CORT, 2015) before the commencement of the selection exercise.

(d) The TSC County Director MUST ensure that the recruitment process is done in strict adherence to the laid down protocols by the Ministry of Health on containment of COVID- 19 pandemic.

(e) TSC County Director MUST ensure that venues for interviews are accessible to applicants with special needs.

(f) All applicants MUST be registered teachers as per Section 23 (1) of the Teachers Service Commission Act, 2012.  Applicants who are not duly registered shall not be considered for recruitment.

(g) TSC County Directors MUST ensure that Heads of Institutions confirm online registration status of the applicants to avoid engaging unregistered/deregistered teachers.

(h) Applicants who apply for confirmation of results from KNEC should give the address of the TSC County Director of the County where they applied for recruitment. It is there responsibility to ensure that the results are received for consideration during the verification of the academic certificates.

(i) Applicants  whose  names  differ  in  the  academic  and  professional certificates and/or identification cards MUST present a sworn Affidavit to explain the variance in names.

(j) Applicants  who  re-sat  either  KCPE  or  KCSE  examinations (or their equivalents)  MUST present certified copies of the certificate(s)  of the national examination (s) in question for all the attempts.

(k) System generated Merit List will be prepared by the TSC County Director.

TSC County Director shall distribute the Lists to the TSC Sub-County Directors and Heads of Institutions. Heads of Institutions shall use the Merit Lists for the interviews in  consultation with the respective TSC Sub-County Directors.

(l) Upon invitation for interview, applicants shall be required to present the originals and clear copies of the following documents: –

1. i) National identification card;
2. ii) Certificate of Registration as a teacher;
3. iii)     Evidence of service as a teacher intern (where applicable);
4. iv) Diploma/Degree certificate and official transcripts;
5. v) KCSE certificates or its equivalent (include  certificates  for attempts if one re-sat exams);
6. vi) KCPE certificate or its equivalent (include certificates  for attempts if one re-sat exams);
7. Primary and Secondary School leaving certificates and other relevant testimonials;
8. viii) National  Council  of  Persons  with  Disability (NCPWD) Card (where applicable);
9. ix) Sworn Affidavit where  names  appearing  on  the submitted documents differ;
10. x) Proof of payment for the Statement of confirmation of results by KNEC (where applicable);
11. (m) The date, venue and time of the interview will  be displayed  at the Commission’s County, Sub-County, Zonal and Institutional offices.
12. (n) Heads of Institutions will communicate to all shortlisted applicants through SMS (Short Message Service) at least seven (7) days before the actual date of interview. This MUST be strictly observed to ensure that all applicants are notified of the date, venue and time of the interview.
13. (o) All applicants, irrespective of gender, disability, ethnicity or Home County shall be given equal opportunities.
14. (p) In the event of a tie, consideration for selection will be determined as per the order of priority shown hereunder:

• i) Applicants’ disability status;
• ii) Whether the applicant(s) has previously participated in the TSC Teacher Internship Programme;
• Applicants who had not been previously employed by the Commission;
• iv) Applicants who graduated and were registered as teachers earlier;
• v) Strength of academic and professional certificates presented.

N/B: If applicants tie at aggregate grades, subject grades shall be
considered.

15. (q) The names of interviewed applicants ranked in order of performance in the selection process for each vacancy (Appendix iii) shall be submitted to the Commission by the TSC County Director together with Application for Employment forms.

16. (r) Applicants  who  were  previously  employed  by the  Commission  MUST declare their past employment history and reason (s) for break in service (with justification  for the  break in  service).  Applicants who  previously worked with the Commission and FAIL to declare their past employment shall be disqualified. Preference shall be given to applicants who have never been employed by the Commission.

2.0. AUTHENTICITY OF ACADEMIC, PROFESSIONAL AND OTHER RELATED DOCUMENTS

Applicants must present original and legible photocopies of the following documents: –

1. i) National identification card;
2. ii) Certificate of Registration as a teacher;
3. iii) Evidence of service as a teacher intern (where applicable);
4. iv) Diploma/Degree certificate and accompanying transcripts;
5. v) KCSE certificates or its equivalent (include certificates for attempts if one re-sat exams);
6. vi) KCPE certificate or its equivalent (include certificates for attempts if one re-sat exams);
7. vii)  Proof of payment for the Statement of confirmation of results by  KNEC (where applicable);
8. viii) Primary and Secondary School leaving certificates and other relevant testimonials;
9. ix) National Council  of  Persons  with  Disability (NCPWD)  Card (where applicable)
10. x) Sworn Affidavit where  names  appearing  on  the submitted documents differ;

NB:      Provisional transcript(s) shall not be accepted.

Roles of the selection panel

(a)The selection panel shall verify that: –

(i) The  applicant  meets  the  requirements  stipulated  in  the  TSC advertisement;

(ii) All submitted original academic and professional certificates, as well as official transcripts are authentic.

(b)The  Secretary,  Board  of  Management shall  certify  photocopies  of the certificates and confirm to the Sub-County Director that they are true copies
of the candidate’s original academic and professional certificates.

 

(c) Once the interview process is completed, the results will be communicated
to all applicants on the same day. Successful applicant(s) shall be issued with
the TSC Application for Employment Form (s).

(d) It is the responsibility of the TSC County Director/Representative to ensure
that the: –

 

(i)    Exercise is fair and transparent;

(ii) Successful  applicant(s)  on  the  Merit  List  fill  the  Application  for
Employment Form (s).

 

(e)       The Secretary, Board of Management should ensure that the Application

for Employment Form        (s) is correctly filled by the applicant(s) without erasing or defacing.

 

 

 

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(f)         The completed Application for Employment Form(s) together with other

relevant documents shall be submitted to the TSC County Director’s office by the TSC Sub-County Director. The TSC County Director, upon verification and  ensuring  that  all  the  requirements  are  met  by  the  successful

candidates,   shall   submit   the   recruitment   documents   to   the   TSC Headquarters within the stipulated timelines.

 

(h)       Any applicant(s) who present forged/fake academic, professional and

other documents commit(s) an offence and shall be disqualified and/or deregistered.

 

3.0      SELECTION PANEL

 

(a)       Chairperson, Board of Management                          –                       Chairperson

(b)       Head of the Institution                                             –                       Secretary

(c)       Subject Specialist                                                     –                       Member

(d)       TSC County Director/ Representative                       –                       Member

TOTAL                                                                                                                     4

 

3.1 SELECTION PANEL FOR SCHOOLS WITHOUT BOMs

(a)  TSC County Director/ Representative                                –                                                                                                     Chairperson

(b)  Head of the Institution                                                      –                                                                                                      Secretary

(c)  Subject Specialist                                                              –                                                                                                      Member

(d) PA Chairperson                                                                  –                                                                                                      Member

TOTAL                                                                                                                   4_

 

N/B: The TSC County Director shall ensure that the Selection Panel is well

sensitized to conduct the interview within the COVID- 19 containment measures as set by the Ministry of Health.

 

4.0 SELECTION CRITERIA

 

(a)  The Secretary, Board of Management shall provide to the selection                                                                                                              panel

a system generated list of all applicants as received from the TSC County Director.

(b)  The selection panel shall interview only those who meet the set criteria.
The TSC County Director should note any inconsistency (ies), adhere to the
guidelines and guide the applicants /selection panel and the Commission
accordingly.

 

(c)      Applicants shall appear in person before the selection panel. The selection

panel shall score each applicant based on the selection score guide

(Appendices 1 (a) or 1 (b))

 

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1. An applicant with special need related to hearing and/or speech shall be
   allowed the company of a sign language interpreter.

 

5.0         QUALIFICATIONS

 

 

1. Graduate Teachers

Applicants must have a minimum mean grade of C+ (plus) at KCSE and C+ (plus) in each of the two teaching subjects or two (2) Principles and one (1) Subsidiary pass at ‘A’ Level. In addition, they must have:

 

(a) A Bachelor of Education Degree with two (2) teaching subjects.

(b) A Bachelor of Science or Arts Degree plus a Post Graduate Diploma in
Education (PGDE) with two teaching subjects.

(c) Bachelor of Science with Education/Bachelor of Arts with Education
with two teaching subjects.

(d) Bachelor of Science in Agricultural Education and Extension with two
teaching subjects.

NB:

 

Applicants with the following qualifications are also eligible;

1. i) Bachelor of Education holders with Mean Grade of C (Plain) and C (Plain) in

the two teaching subjects at KCSE and have undertaken a Diploma in Education.

1. ii) Bachelor of Education holders with Mean Grade of C (Plain) and C (Plain) in
   the two teaching subjects at KCSE and went through the A-Level system in
   the relevant area (s).
2. ii) Bachelor of Education holders with Mean Grade of C (Plain) and C (Plain) in
   the two teaching subjects at KCSE and undertook a bridging/pre-university
   certificate course before December 310 ,2015.

 

2. Diploma Teachers

Applicants must have a minimum Mean Grade of C+ (Plus) at KCSE or its

equivalent with at least C+            (Plus)   (or Credit pass) in the two teaching

subjects or one         (1) Principle and two          (2) Subsidiaries at  ‘A’-Level. In

addition, they must have: a Diploma in Education from a recognized Teacher Training Institution.

 

NB:      a)          Diploma Teachers who graduated in 2008 or before with a

Mean Grade of C (Plain) and C (Plain) in the two teaching Subjects are eligible;

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1. b) Hearing and  Visually impaired teachers who  enrolled for

training with Mean Grade of C (Plain) and C (Plain) in the two

teaching subjects are eligible.

 

 

 

 

 

 

 

 

 

• ■• • • •••

4. lecnnical leacners

Applicants must have a minimum Mean Grade of C+ (Plus) at KCSE or its

equivalent with at least C+            (Plus)   (or Credit Pass) in the two teaching

subjects or one         (1) Principle and two          (2) Subsidiaries at                                             `A’-Level. In

addition, they must have:

(a) Bachelor of Education Technology (Bed TECH); OR

(b)    (i) Bachelor of Science (BSc) in any relevant technical

Subject (s) /Course; or

(ii) Higher Diploma in a technical course; or (iii) A Diploma in a technical course.

Further, applicants under category           (b) above MUST possess a Diploma in Technical  Teacher  Education  from  Kenya  Technical  Trainers  College (KTTC), previously known as Kenya Technical Teachers College or a Post Graduate Diploma in Education (PGDE) from a recognized University.

NB:

1)          Applicants whose training is in subjects that are currently not in the

Curriculum do not qualify, irrespective of their having undertaken a Post Graduate  Diploma  in  Education (PGDE)  and/or  enhancement.  This category includes but not limited to Bachelor of Science /Bachelor of Arts in:

Natural Resources                                         Fisheries

Meteorology                                                 Anthropology

Forestry                                                       Sociology

Animal Husbandry                                       Theology / Divinity

Horticulture                                                 Journalism etc

Farm Machinery

 

2)      Applicants with Economics/Commerce/Accounting can apply for Business

Studies

3)      Applicants with Social Education and Ethics (SEE) can apply for CRE/IRE/HRE

vacancies.

 

4)      Diploma Teachers with English/other subjects qualify for employment as

teachers of English/Literature on condition that they have adequate units in both Language and Literature.

 

5)      All applicants must have studied the two teaching subjects at KCSE except

for Agriculture, Business Studies, Home Science, and Computer Studies. For
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those who did not study Business Studies and Computer Studies, one should have attained a minimum of C+ (Plus) in Mathematics at KCSE. For those who did not study Agriculture and Home Science, one should have attained a minimum of C+ in Biology at KCSE.

 

 

6)       Graduate Teachers should have studied a minimum of eight (8) course units

in each teaching subject. In addition, the teachers must have studied Special Methods in their two teaching subjects of choice together with a minimum of three (3) months teaching practice.

 

7)       Applicants  presenting  enhancement  certificate(s)/official  transcripts  in

teaching subject(s) from recognized institution(s) qualify for employment if they scored at least a C+ (Plus) in the enhanced subject at KCSE. In addition, there MUST be a proof of having taken units on teaching methods of the subject throughout the undergraduate course.

 

8)     Applicants previously employed under contract and whose services were

terminated due to inadequate units in teaching subjects and have since obtained enhancement certificates with adequate units are eligible to apply.

 

9)      Kenya Sign Language (KSL) and Braille are considered as teaching subjects

in Special Needs Education e.g. Biology/KSL and Geography/Braille.

 

6.0        VALIDATION OF DOCUMENTS BY THE TSC COUNTY DIRECTOR

 

The TSC County Directors should: –

1. Ensure that  the  Application   for  Employment  Forms   have  all  the

attachments required;

1. Vet the recruitment documents to verify that the applicant(s) recruited

qualify for employment as per the provisions of the recruitment guidelines; iii. Ensure that all documents are duly signed as required; including the score
sheets, Minutes of the Selection Panels and Section C of the Application for
Employment form confirming that the candidate qualifies/merits to be
employed;

1. Compile complaints received and submit appropriate action taken or

recommendations to the Commission.

 

7.0         DOCUMENTS TO BE SUBMITTED TO THE TSC HEADQUARTERS

 

The TSC County Director is required to hand over the following documents to the TSC Headquarters:

 

(a)       Duly filled Application for Employment Form(s) together with

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1. i) a copy of the acknowledgement of receipt of application for

employment,

1. ii) certified copies of:

• National Identification Card;

 

,                                  •         _I_              ._1.!

• L-errincare or Kegisrrarion as a reacner;
• Academic certificates;
• Professional certificates and all official transcripts;
• Proof of payment for the Statement of confirmation of results
  by KNEC (where applicable);
• NCPWD Card (where applicable);
• Affidavits (where applicable);
• Bank plate;
• K_RA PIN Certificate;
• NHIF Card.

iii)      evidence of service as an intern (where applicable) and;

1. iv) two passport  size  colour photographs  in  respect of successful

candidate(s).

 

(b)       A   list   of all interviewed applicants in order of merit for the advertised

vacancies in (Appendix (III a);

 

(c)       A copy of the system generate list of all applicants clearly showing those

who failed to attend the interview (Appendix III b);

 

(d)       List of applicants with special needs (Appendix VI);

 

(e)       Duly signed Minutes of the School’s Selection Panel;

 

(f)        A commitment letter duly signed by the applicant binding him/her to

teach in the station for a minimum period of five (5) years, and three (3)

years in the case of North Eastern Region;

 

(g)       Completed selection score guide duly signed;

 

(h)       Duly completed pay point particulars form;

 

 

8.0         COMPLAINTS

 

1. a) Any applicant who is dissatisfied with the process should submit to the TSC

County Director a written complaint immediately and send an email to the TSC Headquarters through email address: dirstaffing@tsc.go.ke not later than seven (7) days after the selection process;

 

 

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1. b) The TSC County Director should within seven (7) days analyze and address

all complaints raised after the selection process has been completed and promptly inform the Headquarters on the action taken;

 

 

1. c) Where the complaint is levelled against the TSC County Director, the TSC

Headquarters  shall  investigate  the  allegations  and  take  appropriate action.

 

9.0        IMPORTANT NOTES

 

(a)  Under no circumstances should the Application for Employment Form (s)
be defaced or photocopied for use.

(b)  Clarification and advice on issues of qualifications arising from these
guidelines, should be sought from the TSC County Directors.

 

(c)     Notwithstanding   the   decentralization   of  the   function   of  teacher’s

recruitment pursuant to Section 20 of the TSC Act, the Commission is not precluded in carrying out recruitment directly from the TSC Headquarters.

 

Attached find the following Appendices for use during the selection exercise

 

Appendix I:               a) Selection Score Guide for Secondary School Teachers

1. b) Selection Score Guide for Secondary Schools teachers with

special needs

1. c) Grading System

Appendix  II:             Board of Management & TSC Checklists

Appendix III a:          List of interviewed applicants.

Appendix III b:         List of all applicants clearly showing those who never turned

up for interview

Appendix  IV:           Declaration Form I

Appendix V:             Declaration Form II

Appendix VI:  List of applicants with special needs