TSC Recruitment Guidelines, Marking Schemes December 2022-2023

By Editorial Team

GUIDELINES FOR RECRUITMENT OF TEACHER INTERNS, POST PRIMARY INSTITUTIONS -2022/2023 FINANCIAL YEAR

1.0       GENERAL INFORMATION

Following the advertisement for recruitment of teacher interns, TSC Sub-County Selection Panels are required to conduct the selection exercise for the advertised vacancy (ies) in their Institutions.
  1. Applicants will be required to submit their applications to the Secretary, Teachers Service Commission online through teachersonline.go.ke for the institution where a vacancy has been declared. Applicants will be required to upload copies of professional and academic certificates together with any other relevant document as may be applicable.

The Selection Panel is required to exercise the highest depree of transparency and accountability, as stipulated in the Public Officer Ethics Act, and TSC Code of Conduct and Ethics (CoCE, 2015).

 

The TSC Regional Directors are required to induct TSC County Directors within their areas of jurisdiction, who in turn are expected to induct members of the Sub – County Selection Panels involved in the recruitment process on the relevant Sections of the Act and the Code of Regulations for Teachers (CORT, 2015) before the commencement of the selection exercise.

  1. TSC Sub-County Director MUST ensure that venues for interviews are accessible to applicants with

 

All applicants MUST be registered teachers as per Section 23(1) of the Teachers Service Commission Act, 2012. Applicants who are not duly registered shall not be considered for recruitment.

 

  1. TSC Sub-County Directors MUST confirm online registration status of the applicants at shortlisting stage to avoid engaging unregistered/deregistered teachers or ineligible applicants

 

 

 

  1. Upon generation of Applicants’ List from the system, the TSC County Director shall share  the lists with TSC Sub-County Director who shall convene the Sub-County Selection  Panel(s). The TSC Sub-County Selection Panel(s) shall verify applicants’ professional, academic and any other relevant documents before shortlisting a maximum of five (5) applicants per advertised

 

 

  1. Following the verification exercise, the TSC Sub-County Director shall compile a Merit List of all of applicants whose documents have been verified. The Merit Lists shall be used to recruit teacher interns and any subsequent recruitment process within the financial year

J   Upon invitation for interview, applicants shall be required to present originals and clear photocopies of Ihe following documents: –

  1. National identification card;
  2. Certificate of Registration as a teacher;
  3. Diploma/Depree certificate and official transcripts;

d/     KCSE certificates or its equivalent (include certificates for attempts if one re-sat

exams):

  1. KCPE certificate or its equivalent (include certificates for attempts if one re-sat

exams);

  1. Primary and   Secondary   School   leaving    certificates   and              other relevant testimonials;
  2. National Council of Persons with Disabilities (NCPWD) Card (where applicable):
  3. An Affidavit sworn under the Oaths and Statutory Declarations Act, Cap i 5 of the Laws of Kenya to explain the variance in names;

Letter of certification of results by KNEC (where applicable).

xi)       All applicants, irrespective of gender, disability, ethnicity or Home County shall be given equal opportunities.

 

xiv)          In the event of a tie, consideration for selection will be determined as per the order of priority shown hereunder:

  1. Applicants’ disability status:
  2. Lenpth of Stay since graduation:
  3. Strength of academic and professional certificates

 

N/B: If app/icanfs lie af aggregate grocfes, subject grades shall be considered.

  1. XV) The names of interviewed applicants ranked in order of performance in the selection process for each vacancy (Appendix iii) shall be submitted to the Commission by the TSC County Director together with successful applicants’ recruitment documents.

 

xvi)            Applicants who have served under teacher internship programme or have been employed by the Commission are not eligible.

 

  1. xx) The TSC County Director shall compile Subject- Specific Merit List for county. This data bank shall be used to replace teacher interns in the county within the financial

 

*) The TSC County Director shall forward the subject specific merit list to the Regional Director who will compile the Regional Subject Specific Merit  Lists.  The  Regional  Director Shall forward the Regional Subject Specific Merit Lists to the Director Staffing at

the Headquarters. This data bank of interviewed candidates shall be used to replace those exiting service within the Financial Year or as it may be directed by the Commission.

 

Where candidates are exhausted from the subject specific county data bank, replacement shall be done using the regional data bank. Where candidates are exhausted within a region, vacancies shall be filled using the Subject Specific National data bank or as it may be directed by the Commission.

 

i)                   Applicants  must  present  original  and  legible  photocopies                  of the following documents: –

  1. National identification card;
  2. Certificate of Registration as a teacher:
  3. Diploma/Depree certificate and accompanying transcripts;
  4. KCSE certificates or its equivalent (include certificates for attempts if one re- sat exams);
  5. KCPE certificate or its equivalent (include certificates for attempts if one re-

sat exams);

  1. Letter of certification of results by KNEC (where applicable):

gj    Primary and Secondary School leaving certificates and other relevant testimonials;

hj     National   Council   of   Persons   with Disabilities   (NCPWD)               Card       (where applicable);

  1. An Affidavit sworn under the Oaths and Statutory Declarations Act, Cap 15 of the Laws of Kenya to explain the variance in

 

NB:        Provisional fronscripf(sJ shall not be occepfed.

 

 

ii)                     The selection panel shall verify that: –

  1. The applicant meets the requirements stipulated in the TSC advertisement;
  2. All submitted original academic and professional certificates, as well as official transcripts are

 

 

  1. The TSC Sub-County Director shall certify photocopies of the certificates and confirm they are true copies of the applicant’s original academic and professional certificates prior to the

 

  1. Once the interview process is completed, a vacancy specific Merit List based on the interview results shall be compiled and communicated to all applicants at the end of interview

 

  1. It is the responsibility of the TSC County Director/Representative to ensure that the:
    1. Exercise is fair and transparent:
    2. The Selection Panels are satisfactorily sensitized on the recruitment process;
    3. The interviews are conducted as stipulated in these guidelines and any other circulars applicable to the process:
    4. Only the successful applicant(s) on the Merit List are engaged as teacher

interns.

 

vii)                The Secretary, Sub-County Selection Panel should ensure that successful applicant(s) from the Merit List is/are enpaped as teacher interns.

 

 

 

 

 

Chairperson Secretary Member

 

(e)              TSC County Director/ Representative

TOTAL

 

 

IOTAL

(a)         TSC Sub County Director

TOTAL

Member Member

 

 

 

 

Chairperson Secretary Member Member Member

 

 

 

Chairperson Secretary Member

 

 

 

 

N/B: The TSC Sub-County Director shell ensure that fhe Selection Ponef is well sensifized fo conduct fhe interview w’ithin fhe  COV/D- 9 confoinmenf  measures  as sef  by fhe  Ministry of Health or any other pondemic as may advised by  he  Ministry  of  Health  from time to lime.

 

 

 

  1. The Secretary, Selection Panel shall provide to the selection panel a list of all shortlisted applicants as received from the TSC County

ii)                     The selection panel shall interview only those who meet the set criteria. The TSC Sub- County Director should note any inconsistency (ies), adhere to the guidelines and puide the applicants /selection panel and the Commission accordingly.

 

N8.            An opp/icanf with disadi/ifies re/ofed fo hearing andlor speech shall be a//owed fhe company of a sign language inferprefer.

 

5.0      QUALIFICATIONS

 

Applicants must have a minimum mean grade of C+ (plus) at KCSE and C+ (plus) in each of the two teaching subjects or two (2) Principles and one (1) Subsidiary pass at ‘A’ Level. In addition, they must have either:

 

 

 

 

 

  1. Those who obtained Mean Grade C (Plain) at KCSE and C (Plain) in the subjects of study at A-Level and obtained at least 1 Principle and 2 Subsidiaries for Sciences, 2 Principles and 1 Subsidiary for Arts prior to undertaking a Bachelor of Education

 

Applicants must have a minimum Mean Grade of C+ (Plus) at KCSE or its equivalent with at least C+ (Plus) in the two teaching subjects.

N.B:            Hearing and visually impaired teachers who enrolled for training with Mean Grade of C (Plain) and C (Plain) in the two teaching subjects ore eligible.

 

Applicants must have a minimum Mean Grade of C+ (Plus) at KCSE or its equivalent with at least C+ (Plus) in the two teaching subjects or one (1) Principle and two (2) Subsidiaries at ‘A’-Level in subjects studied. In addition, they must have either:

  1. Bachelor of Education Technology (BeD TECH): or,

 

ii)                    Bachelor of Science (BSc) in any relevant technical Subject (s) /Course; or

 

 

iv)                        A Diploma in a technical course.

 

 

 

 

 

 

N.B:

1 )

Further, applicants under category (ii) above MUST possess a Diploma in Technical Teacher Education from Kenya Technical Trainers College (KTTC), previously known as Kenya Technical Teachers College.

 

 

Applicants whose training is in subjects that are currently not in the Secondary School Curriculum do not qualify, irrespective of their having undertaken a Post Graduate Diploma in Education (PGDE) and/or enhancement. This category includes but is not limited to Bachelor of Science /BacheIor of Arts in:

 

Fisheries Anthropology Biotechnology Theology / Divinity

 

 

5) All applicants must have studied the two teaching subjects at  KCSE  except  for  Agriculture, Business Studies, Home Science, and Computer Studies. For those who did not study Business Studies and Computer Studies, one should have attained a minimum of C+ (Plus) in Mathematics at KCSE. For those who did not study Agriculture and Home Science, one should have attained a minimum of C+ in Biology at KCSE.

6j Graduate Teachers should have studied a minimum of eight (8) course units in each teaching subject. In addition, the teachers must have studied Special Methods in their two teaching subjects of choice together with a minimum of three (3) months teaching practice.

7j Enhancement certificate(s) and transcripts shall only apply where an applicant had not covered the minimum number of units during the degree/ diploma programme.

 

8) Applicants who chose to study a third subject must ensure that they have studied all the units in the chosen subject as offered by the selected institution for four years of study together with special methods and teaching practice. In addition, there should be evidence that the applicants have covered the approved credit hours for the course.

 

 

9)           Kenya Sign Language (KSL) and Braille are considered as teaching subjects in Special Needs Education e.g. Biology/KSL and Geography/Braille.

 

 

The TSC County Directors should: –

  1. Ensure that the Internship Agreement and the Offer of Internship Letter have all the attachments required as provided for in the approved checklist/s;
  2. Vet the recruitment documents to verify that the applicant(s) recruited qualify for engagement as a teacher intern as per the provisions of the recruitment guidelines:
  1. Compile complaints received and submit appropriate action taken or recommendations to the

 

7.0      DOCUMENTS TO BE SUBMITTED TO THE TSC HEADQUARTERS

The TSC County Director is required to hand over the following documents to the TSC Headquarters:

  1. Duly signed Internship Agreement and Offer of Internship Letter together with:
    1. Certified copies of:
      • National Identification Card;
      • Certificate of Registration as a teacher;
      • Academic certificates:
      • Professional certificates and all official transcripts;
      • Letter of Certification of results by KNEC (where applicable):
      • NCPWD Card (where applicable):
      • An Affidavit sworn under the Oaths and Statutory Declarations Act,

15 of the Laws of Kenya to explain the variance in names (where applicable):

  1. Two (2) passport size colour photographs in respect of successful applicant(s):
  2. Original Medical Examination report in form GP

 

  1. A list of all interviewed applicants in order of merit for the advertised vacancies in (Appendix (III a);

 

 

iv›

List of applicants with disabilities; (Appendix VI);

 

 

Duly signed Minutes of the Selection Panel and the Sub-County Selection Panel;          Completed selection score guide duly signed:

vii)      Duly completed pay point particulars form.

 

8.0     COMPLAINTS

i› Any applicant who is dissatisfied with the process should submit to the TSC  County  Director a written complaint immediately and send an email to the TSC Headquarters through email address: dirstaffinqAtsc.qo.ke not later than seven (7) days after the selection process:

 

  1. ii) The TSC County Director should within seven (7) days analyze and address  all  complaints raised after the selection process has been completed and promptly inform the Headquarters on the action taken:

 

 

iiij

Where an applicant is dissatisfied with the decision of the TSC County Director in (ii) above, or where the complaint is made against the TSC County Director, the applicant shall appeal to the Appeals Committee on staffing functions at the TSC Headquarters. The Appeals Committee shall investigate the allegations and take appropriate action within fourteen (14) days.

 

 

9.0     IMPORTANT NOTES

 

  1. Clarification and advice on issues of qualifications arising from these guidelines, should be sought from the TSC County

 

  1. Notwithstanding the decentralization of the function of teacher recruitment pursuant to Section 20 of the TSC Act, the Commission is not precluded in carrying out recruitment directly from the TSC

 

 

iiij

The TSC Regional Directors shall:

Ensure guidelines are adhered to within their regions:

  1. Coordinate the teacher recruitment process within their respective regions;
  2. Sensitize County Directors and oversee the sensitization of other officers including members of the Selection panels involved in the process:
  3. Ratify the Merit Lists for use during recruitment:
  4. Shall undertake measures to resolve complaints arising from the process within their regions.

 

 

Attached find the following Appendices for use during the selection exercise

 

Appendix I:

 

 

 

 

 

Appendix   II: Appendix III a: Appendix III b:

 

Appendix    IV: Appendix V: Appendix VI:

  1. Selection Score Guide for Post Primary Institution Teachers
  2. Selection Score   Guide   for   Post Primary  Institution    teachers with

disabilities

  1. Grading System

Board of Management and TSC Checklists List of interviewed applicants.

List of all applicants clearly showing those who never lurned up for interview

Declaration Form I Declaration Form II

List of applicants with disabilities

 

 

 

 

 

 

 

“OR NANCY NJERI MACHARIA, CBS

SECRETARY/CHIEF EXECUTIVE

 

 

APPENDIX 1 (a)

SELECTION SCORE GUIDE FOR TEACHER INTERNS — POST PRIMARY INSTITUTIONS

Applicants should be awarded marks during the selection in accordance with the areas specified below.

 

APPLICANT’S NAME                                  QUALIFICATION                             TSC No.         

 

  SCORING AREAS MAXIMUM SCORE ACTUAL SCORE AVERAGE SCOREBY THE PANEL
A (I) Academic and Professional qualifications

Bachelors of Education (BED) Degree

(i)    First Class———– “”“–“-

(ii)      Second Class ——— —–

(iii) Pass——————-“””– “-

OR

Bachelor of Arts (BA) Degree + PGDE or Bachelor of Science (BSC) + PGDE

(i)  First Class—————-“”– –

(ii)   Second  Class —————–

(iii) Pass————————————

 

MAXIMUM SCORE

      
   

35
  30
  25
   

 

3S
  30
  25
  35
(II) Diploma + Dip. Tech. Education      
  (i)   Distinction————————– 30
  (ii) Credit——————————— 25
  (iii) Pass———————————– 20
  OR  
  Diploma in Education  
  (i)  Distinction————————- 30
  (ii) Credit——————————– 25
  (iii) Pass——————————– 20
  MAXIMUM SCORE 30
B Length of stay since qualifying as a teacher      
  2010 and before                                   60
  2011 ————————————————– S5
  iii.     2012 —— —————–……………. …… 50
  iv.        2013  ————————-……..  ….               _ 45

 

 

 

N.B: For purposes of scoring part C, the year an applicant satisfactorily qualified to be a teacher as per the Commission policies shall be the year used to determine the length of stay since graduation and not the certificate is used to score part A of this score sheet.

 

C (i) Communication ability      
a)     Communication skills———————–—— 1
b)     Presentation—————————————– 1
(ii)  Knowledge of current trends in Education  
  2
(iii)  Special talents (Leadership awards and  
acknowledgement)                                      1
NB: No candidate should score zero in  
this section  
MAXIMUM SCORE 5
GRAND  TOTAL 100    

 

We certify that the information entered above is correct to the best of our knowledge. Sign                            

(Secretory, Sub-County Selection Panel)                             (Chairperson Sub-County Selection Panel)

Name                                                       Name                                             

 

 

Date                                                          Dole                                              

 

APPENDIX  1 (b)

SELECTION SCORE GUIDE FOR TEACHER INTERNS WITH DISABILITIES – POST PRIMARY

INSTITUTIONS

 

  SCORING AREAS MAXIMUM

SCORE

 ACTUAL

SCORE

 AVERAGE SCOREBY THE PANEL
A I. Academic and Professional qualifications  

 

35

30

25

 

 

 

35

30

26

 

 

 

35

    
  Bachelors of Education (BED) Degree
  (i) First Class—————————-
  (ii) Second Class ——————–
  (ill)     OSS———————————-
  OR
  Bachelor of Arts (BA) Degree + PGDE or
  Bachelor of Science (BSC) + PGDE
  (i)   First Class————————————–
  (ii) Second Class —————-—       
  (iii) Pass———————————————
   

MAXIMUM SCORE
II OR

Diploma + Dip. Tech. Education

(i)  Distinction———————          —     –

(ii) Credit———————–“””””— –

(iii) Pass———————————————-

 

OR

Diploma in Education

(i)   Distinction-      ————     –————-

(ii) Credit—————— –     ———–

(iii) Pass————————-      —         –

 

MAXIMUM SCORE

      
  30
  25
  20
   

30
  25
  20
  30
B Length of stay since qualifying as a teacher

i.           2010 and before                                                ””””

ii.           2011

iii.           201

iv.            2013

v.      2014

vi.           2015

vii.           2016                                                                                                             –

viii. 201

ix.           201

      
  60
  55
  50
  45
  40
  35
  30
  25
  20

 

 

  x.   2019———————————–—- –—- 15    
xi. 10
xii.  2021 to dole 05
 

MAXIMUM SCORE

 A0
C. (i) Communication ability      
a)   Communication skills ————- ——— 1
b)     Presentation                                            1
(ii)  Knowledge of current trends in Education  
Sector                                                                         2
(iii)   Special talents (Leadership awards and  
acknowledgement)                                          1
NB: No candidate should score zero in  
this section  
MAXIMUM SCORE f
GRAND TOTAL 100    

 

We confirm that the information entered above is correct to the best of our knowledge. Sign                                                        Sign:                      

(Secretory,  Sub-County Selection Panel)                           (Chairperson Sub-County Selection Panel)

 

Name                                                   Name:                                          

 

Date                                                               Date:                                            

 

APPENDIX  I (c)

 

GRADE POINT AVERAGE (GPA) GRADING SYSTEM

 

 

 

S/NO. GPA CLASS MARKS
1 3.7 — 4.00 First Class 81 — 100
2 3.0 — 3.6 Upper Second 71-80
3 2.3 —2.9 Lower Second 61 — 70
4 1.7 — 2.2 Pass 5l – b0
5 0—1.6 Fail 50 and below

 

APPENDIX   II

CHECK LISTS

BOARD OF MANAGEMENT CHECK LIST

 

The successful applicant will be required to submit the following to the TSC Sub-County Director: –

  1. Original and clear copies of the following: –
    1. National Identity card (both sides):
    2. NCPWD card (where applicable):
  1. Certificates and testimonials; KCPE, KCSE, ‘A’ Level, Diploma, Degree etc:
  2. Letter of certification of results by KNEC (where applicable):
  3. Official Academic transcripts;
  1. Bank Plate/Card (front face):
  2. Duly filled pay point particulars’ form;
  3. NHIF Card;

 

TSC CHECK LIST

The TSC Sub-County Director is required to submit to the TSC County Director the following:

  1. Minutes of the selection panel duly signed and clearly showing how many applicants were shortlisted for interview from the system generated merit list and the selection criteria used;

 

  1. Completed selection score guide duly signed;

 

  1. Certified copies of the following: –
    1. National Identity card (both sides):
    2. NCPWD card (where applicable): 2 passport size colour photographs;
  2. Certificates; KCPE, KCSE, ‘A’ Level, Diploma, Degree etc;
  3. Letter of Certification of results from KNEC (where applicable);
  4. Official Academic transcripts:
  1. Bank plate/Card (front face):
  2. Duly filled pay point particulars form:

 

XM.

xiii.

XiV.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

”

NHIF card;

Primary and secondary school leaving certificates and other testimonials; Original Medical Examination report in form GP 69;

Acknowledgement of receipt of recruitment documents.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Page 18 of 23

 

 

APPENDIX III a

 

LIST OF INTERVIEWED CANDIDATES

 

 

 

INSTITUTION ………………………………………………… PRINCIPAL’S MOBILE NO……………………… ADVERTISED SUBJECTS ……………………………

REGION ……………………………………..            COUNTY ………………………………………… SUB-COUNTY ………….

 

S/NO NAME, ID NO., AND MOBILE NUMBER    

F/M

 S C0   R I N G      A R E A S APPLICANT’S

SIGNATURE

 REMARKS
TSC/NO   SECTION

(a)

 SECTION

(b)

 SECTION

(c)

 TOTAL RANKING    
                     
                     
                     
                     
                     

 

We confirm that the information entered above is accurate and that we shall be held responsible  for any inaccuracies. Sign  …………………..  ………………                                                                                                             Sign……………………………….

(Secretory, Sub-County Selection Panel)                                                           (Chairperson, Sub-County Selection Panel)

Name …………………………TSC No. …………….                              Date …………….         Name ……                                                                                               . …….                         Date ………..

 

 

APPENDIX  III b

 

LIST  OF ALL APPLICANTS

 

 

INSTITUTION ………………………………………………… PRINCIPAL’S MOBILE NO……………………… ADVERTISED SUBJECTS ……………………. . … .

REGION ……………………….                            COUNTY ………………………………………… SUB-COUNTY …………….. .. . …… .. …. . . …

 

 

S/NO NAME, ID NO., AND MOBILE NUMBER    

F/M

 S C0   R  I N G      A R E A S APPLICANT’S

SIGNATURE

 REMARKS
TSC/NO   SECTION

(a)

 SECTION

(b)

 SECTION

(c)

 TOTAL RANKING    
                     
                     
                     
                     
                     

 

We confirm that the information entered above is accurate and that we shall be held responsible for any inaccuracies.

Sign …………..       .. .. ..   . . …                              Sign………………………………………..

Principal/Secretary BOM                                                                           Chairperson BOM

 

Name …………………………TSC No.                                               Date                          Name                                                                                                     Date

 

DECLARATION  FORN\ I

 

 

SUBMISSION OF RECRUITMENT DOCUMENTS TO TSC COUNTY DIRECTOR

 

 

I  confirm   that   the  TSC  Sub-County Director  of…………………………………………………………………………………………………………………………. QUID-

county  submitted  all  the  required  documents  aS  CODtained  in  the  TSC  checklist in

Appendix II.

 

 

 

Sign ………….. ………………………..

TSC Sub -County Director

 

 

Name…………………………………….

 

 

Dote ………………………………………

Sign ………………………………….. .

Principal/Secretory BOM

 

 

Nome………………………………….

 

 

Dote ……………………………………

 

DEC£AfA7JON   -OItM 11

SUBMISSION OF RECRUITMENT DOCUMENTS TO TSC HEADQUARTERS

I confirm that the TSC County Director of ………………………………………. County has submitted all the required recruitment docUments as per the TSC checklist (Appendix II) to the TSC Headquarters.

 

 

Name……………………………………….. Name

TSC COUNTY DIRECTOR

 

 

Designation ……………………………

 

 

STAFFING OFFICER (TSC HQS)

 

 

Designation…………………………………..

 

 

 

Dote…………………………………… Date …………………………………………

 

 

Sign ………………………………….. Sign ……………………………………….

 

 

LIST OF APPLICANTS WITH DISABILITIES

 

 

REGION……………………………………….COUNTY……………………………………………….

 

S/ N 0 NAME TSC/NO. NCP WD NO. F/M  

INSTITUTION

 SUBJECTS

COMBINATION

 MARKS

SCORED

 REMARKS
                 
                 
                 
                 
                 

 

I confirm the information entered above is correct to the best of my knowledge.

 

 

 

Nome:

 

TSC COUNTY DIRECTOR

Sign………………………………..

 

Dote: …………………………………….

Related Articles
Exit mobile version