TSC Recruitment Guidelines, Requirements For Teachers (Primary Schools Interns) 2022/2023

GUIDELINES FOR RECRUITMENT OF TEACHER INTERNS    PRIMARY SCHOOLS – 2022/2023 FINANCIAL YEAR

1.0         GENERAL INFORMATION

  1. i) Following the advertisement for recruitment of teacher interns for Primary schools, Regional Director Nairobi, County Directors and Sub-County Directors are required to conduct a selection exercise for applicants wishing to be employed and submit Merit Lists to the TSC Headquarters. The lists should be ratified by the Regional Selection Panel for Nairobi and County Selection Panel for other counties.
  2. ii) Applicants will be required to submit their applications to the Secretary Teachers Service Commission through online platform www.teachersonline.go.ke for the county where a vacancy has been declared. Applicants will be required to scan and upload copies of professional and academic certificates together with any other relevant document as may be applicable.

iii)          The  selection  panel  will  be  expected  to  exercise  the  highest  degree  of transparency and accountability, as stipulated in the Public Officer Ethics Act and TSC Code of Conduct and Ethics (CoCE, 2015).

  1. iv) The TSC Regional Directors are required to induct TSC County Directors within their areas of jurisdiction, who in turn are expected to induct members of the Selection Panels involved in the recruitment process on the relevant Sections of the Act and the Code of Regulations for Teachers (CORT, 2015) before the commencement of the selection exercise.
  2. v) The TSC County Director MUST ensure that the recruitment process is done in strict

adherence to the laid down protocols by the Ministry of Health on containment of COVID – 19 pandemic.

  1. vi) TSC County Director MUST ensure that venues for selection process are accessible to applicants with disability.

vii)         All applicants MUST be registered teachers as per Section            23 (1) of the Teachers Service Commission Act, 2012. Applicants who are not duly registered shall not be considered for recruitment.

viii)        Applicants whose names differ in the academic and professional certificates and/or identification cards MUST present an Affidavit sworn under the Oaths and Statutory Declarations Act, Cap 15 of the Laws of Kenya to explain the variance in names.

 

  1. ix) Applicants who re-sat either KCPE or KCSE examinations (or their equivalents) MUST present certified copies of the certificate(s) of the national examination(s) for all attempts. Copies of Certificates must be certified by the Sub-County Directors.  In the event the exam was cancelled applicants must present a letter from the Head of Institution together with a certified copy of KNEC print out from the school confirming the cancellation.

 

  1. x) Upon generation of Applicants’ Lists from the system by the TSC County Director, the TSC County Director shall share the lists with the TSC Sub-County Directors. The TSC Sub-County Directors shall convene the Sub-County Selection Panel(s). The Selection Panel(s) shall verify applicants’ professional, academic and any other relevant documents  before shortlisting  a  maximum  of five (5) applicants  per advertised post.

 

  1. xi) The TSC Sub-County Director shall invite shortlisted applicants for the verification of documents through a Short Messaging Service (SMS). The message shall include interview date, venue and time of the interview. The verification of documents shall be conducted at least seven (7) days from the date of invitation. The list of shortlisted applicants shall immediately be submitted to the TSC County Director who shall verify the lists, compile and submit to the TSC Regional Directors who shall in turn verify, compile and submit the lists to the HQs for publishing on the TSC website.

xii)          Following the verification exercise, the TSC Sub-County Director shall compile a Merit List of all of applicants whose documents have been verified. The Merit Lists shall be used to recruit teacher interns and any subsequent recruitment process within the financial year.

xiii)   During the selection, each applicant shall be assigned a serial number. Applicants must present original and legible photocopies of the following, among other relevant documents: –

  1. a) National identification card;
  2. b) Certificate of Registration as a teacher;
  3. c) Evidence of the completion of Upgrade Diploma in Primary Teacher
    Education where applicable.
  4. d) PTE Certificate;
  5. e) KCSE certificates or its equivalent (include certificates for attempts if
    one re-sat exams);
  6. f) KCPE certificate or its equivalent (include certificates for attempts if one re-sar exams);
  1. g) Letter of Certification of results by KNEC (where applicable);
  2. h) Primary and Secondary School leaving certificates and other
    relevant testimonials;
  3. i) National Council of Persons with Disabilities (NCPWD) Card (where applicable);
  1. j) An Affidavit sworn under the Oaths and Statutory Declarations Act, Cap 15 of the Laws of Kenya to explain the variance in names.

xiv) All applicants, irrespective of gender, disability, ethnicity or Home County shall be given equal opportunities;

  1. xv) Persons with disabilities shall be required to indicate their disability status together with the nature of disabilities to inform their placement;

xvi)       TSC County Directors shall ensure that a 5% of all the advertised slots are reserved for the recruitment of teachers with disabilities in accordance to the provisions of the Constitution and the Law;

xvii)        In the event of a tie in the ranking, consideration for selection shall be determined in the following order:

  1. a) Applicants’ disability status;
  2. b) Length of stay since graduation;
  3. c) Strength of academic and professional certificates presented.

N/B: If applicants tie at PTE/DPTE Upgrade Certificate points, aggregate KCSE grades or its equivalent shall be considered.

xviii)       The selection panel shall vet each applicant to establish if he/she meets the requirements of the TSC advertisement during the selection exercise.

xix)         Teachers who have either participated in the teacher internship programme or previously employed by the Commission are not eligible.

  1. xx) Any internship contract signed based on misleading information provided by
See also  TSC Internship posts; List of Successful applicants in Trans Mara

the applicant shall be cancelled immediately without any further reference to them.

 

xxi)         Merit Lists generated and used during this recruitment shall be used in the

subsequent replacement of teacher interns within the Financial Year or as directed by the Commission from time to time.

2.0.        SUB-COUNTY SELECTION PANEL

The Selection Panel shall comprise of the following members: –
 

 

TSC/S/P/RG/001

  1. i) The Sub County Director –             Chairperson
  2. ii) TSC Sub County Human Resource Officer –             Secretary

iii)         Zonal Curriculum Support Officer                             –             Member

TOTAL                                                          ._3_

 

The  TSC  Sub-County  Director  MUST  ensure  that  the  Ministry  of  Health  COVID-19

containment measures or any other pandemic as may be advised by the Ministry of Health are adhered to by both panel members and the applicants at all times.

 

3.0         VERIFICATION EXERCISE

  1. i) The TSC Sub County Director shall verify the TSC registration status of all applicants;
  2. ii) The TSC Sub County Director shall present a list of all applicants to the Selection

Panel;

iii) Applicants must appear in person before the Selection Panel on the set dates.

 

 

3.1 AUTHENTICATION OF ACADEMIC AND PROFESSIONAL DOCUMENTS

  1. i) Original academic and professional certificates shall be scrutinized to verify their

 

  1. ii) The TSC Sub County Director shall certify photocopies of the certificates and other
    documents before forwarding them to the TSC County Director.

iii) Any applicant(s)  who  present forged/fake academic, professional and other
documents commit(s) an offence and shall be disqualified and/or deregistered.

 

3.2         SELECTION CRITERIA

  1. i) Applicants shall be awarded marks as per the score sheet (Appendix I (a) and (b). Where applicants tie in scores, the panel shall consider the criteria under Clause 1 (xvii) of these guidelines.

 

ii)Upon verification of academic, professional and other relevant documents, the Sub-County selection panel shall compile a Sub-County Merit List. The TSC Sub-
County Directors shall submit Sub-County Merit Lists to the TSC County Directors who

shall convene a County Selection Panel to compile a County Merit List. The County Merit List shall be used in the subsequent recruitment processes within the financial year or as directed by the Commission from time to time.

  1. An applicant with disabilities related to hearing and/or speech shall be allowed the company of a sign language interpreter.

 

4.0          DOCUMENTS TO BE SUBMITTED TO TSC COUNTY DIRECTOR

The TSC Sub County Director shall be required to submit the following to the TSC County Director: –

  1. i) List of all applicants who presented documents for verification at the Sub

County level (Appendix II);

  1. ii) Sub County Merit List (Appendix III);

iii) Summary of complaints raised (if any) together with action taken;

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  1. iv) Minutes of the Sub-County Selection Panel duly signed by the Chairperson and
    Secretary clearly showing how the final list of the successful applicants was
    agreed upon.

 

 

4.1        COUNTY SELECTION PANEL

 

  1. i) After submission of Merit Lists by the TSC Sub County Directors, TSC County

Director shall constitute a County selection panel comprising the following

members;

 

  1. a) County Director Chairperson
  2. b) TSC Deputy County Director Secretary
  3. c) County Human Resource Officer Member
  4. d) TSC Sub County Director (2) Members

TOTAL                                                    5

The TSC County Director MUST ensure that the Ministry of Health COVID-19 containment measures or any other pandemic as may be advised by the Ministry of Health are adhered to by both panel members and the applicants at all times.

 

  1. ii) The TSC County Director shall be required to convene a County Selection Panel

to ratify Sub County Merit Lists and compile the County Merit List for onward submission to the TSC Regional Director within the stipulated timeline;

 

iii) The TSC Regional Director shall be required to convene a Regional Selection
Panel  to ratify the  County Merit Lists and  Compile  Regional  Merit  List for
submission to the TSC Headquarters within the stipulated timelines.

 

  1. iv) The Merit Lists compiled  and  ratified  during  the selection  process at the
    beginning of the Financial Year shall be used in subsequent recruitments within
    the financial year.

NB: It is the responsibility of the TSC County Director to ensure that the exercise is fair and
transparent. TSC County Director must also ensure that all documents are in order as
provided  in  the  approved  checklist  and  appropriately  signed/certified  before
submission to the TSC Headquarters.

 

5.0          COMPLAINTS

 

  1. i) Any applicant who is dissatisfied with the exercise should submit to the TSC

County Director a written complaint immediately and send an email to the TSC Headquarters through, [email protected] not later than seven (7) days after the selection exercise;

 

  1. ii) The TSC County Director should, within seven (7) days of receipt of such a

complaint, analyze and address all complaints raised after the selection process has been completed and thereafter submit a report to the Headquarters on the action taken.

 

iii)             Where an applicant is dissatisfied with the decision of the TSC County Director in

(ii) above, or where the complaint is made against the TSC County Director, the applicant shall appeal to the Appeals Committee on staffing functions at the TSC Headquarters. The Appeals Committee shall investigate the allegations and take appropriate action within fourteen (14) days.

 

 

 

6.0        DOCUMENTS TO BE SUBMITTED TO TSC HEADQUARTERS

The TSC County Director shall submit the following to the TSC Headquarters;

  1. i) County Selection Panel minutes duly signed by the Chairperson and Secretary;
  2. ii) Copies of  minutes  of  the  Sub-County  Selection  Panel  duly  signed  by  the

Chairperson and Secretary and verified by the TSC County Director on behalf of the County Selection  Panel,  clearly showing  how the  final  list of the successful applicants was agreed upon;

See also  Mwalimu Sacco Super Loan

iii)      County Merit Lists; (Appendix IV)

  1. iv) List of all selected applicants drawn from the County merit list; (Appendix V)
  2. v) List of all invited applicants who did not appear for verification; (Appendix Vi); vi) List of applicants with disability; (Appendix VII)

vii) Duly signed copies of Internship Agreement and Offer of Internship Letters;

viii) Original statement of confirmation of PTE/DPTE                                                                                                        (Upgrade)/KCSE/KCPE results from

KNEC for applicants without original certificates;

  1. ix) Original Medical Examination report in form GP 69;
  2. x) Certified copies of the following documents in the order indicated below: –
  3. a) National identification card;
  4. b) Certificate of Registration as a teacher;
  5. c) PTE/DPTE Upgrade certificate;
  6. d) KCSE certificate or its equivalent (include certificates for all attempts if one re-
    sat exams);
  7. e) KCPE certificate or its equivalent (include certificates for all attempts if one re-
    sat exams);
  8. g) Letter of certification of results by KNEC (where applicable);
  9. h) Primary and Secondary School leaving certificates and other relevant

testimonials;

  1. i) National Council   of   Persons   with   Disabilities           (NCPWD)   Card                                                                           (where

applicable);

  1. j) An Affidavit sworn under the Oaths and Statutory Declarations Act, Cap 15 of

the Laws of Kenya to explain the variance in names;

  1. k) KRA PIN certificate, Bank form and Bank plate/card (front face) to facilitate

appointment on payroll.

  1. xi) Panel score sheet (Appendix I) both in soft (excel) via [email protected] and
    hard copy for the selected applicants.

 

7.0        IMPORTANT NOTES

 

  1. i) Merit Lists shall be made available to members of public wishing to see them on

request in a manner that will not put the recruitment process into jeopardy.

 

 

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  1. ii) All enquiries arising from these guidelines should be made to the TSC County

Director.

iii)       Notwithstanding  the  decentralization  of the  function  of teacher recruitment

pursuant to Section           20 of the TSC Act, the Commission is not precluded from

carrying out recruitment directly from the TSC Headquarters.

ivl         Th,=, Tcr’ 1?,=ninnril IThira,r-fnrc chnll

 

 

I     I                                   1    1   1,,                                                   ISS-o               l•.-.•1                                                                                                              JI         1 ,111

  1. a) Ensure guidelines are adhered to within their regions;
  2. b) Coordinate the teacher internship recruitment process within their respective
    regions;
  3. c) Sensitize County Directors and oversee the sensitization of other officers
    including members of the BoM involved in the process;
  4. d) Undertake measures to resolve complaints arising from the process within
    their regions;
  5. e) Confirm and ratify County Merit Lists
  6. f) Compile and submit Regional Merit Lists to the TSC Headquarters.

 

8.0          Attached find the following Appendices;

  1. i) Appendix I (a):         Panel Score Sheet for primary school teachers.
  2. ii) Appendix 1 (b):        Panel Score Sheet for primary school teachers with

disability

iii)           Appendix  II:                Sub County Registration list of applicants who present

documents for verification.

  1. iv) Appendix HI: Sub County Merit List.
  2. v) Appendix IV: County Merit List
  3. vi) Appendix V: List of selected applicants

vii)          Appendix VI:  List of applicants who did not appear for

verification

viii)         Appendix VII:  List of applicants with disabilities.

 

 

 

 

 

 

R NANCY NJERI MACHARIA, CBS

SECRETARY/CHIEF EXECUTIVE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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APPENDIX 1(a)

 

PANEL SCORE SHEET FOR PRIMARY SCHOOL TEACHER INTERNS

 

APPLICANT’S NAME                                                                                                TSC NO.

 

REGION                                               COUNTY                                       SUB COUNTY

 

 

GRADE              YEAR OF GRADUATION                             PTE POINTS                     DPTE (Upgrade) POINTS

 

 

SCORING AREAS                                                                                  MAXIMUM                                                                                                                                  ACTUAL

 

SCORE                                                                                                                                           SCORE

 

A                Professional P1 qualifications

6 – 17 points                                                                                            25

18 – 28 points                                                                                         20

29 – 40 points                                                                                          15

31  – 50 points                                                                                         10

51  – 64 points                                                                                           5

 

NB: The score does not include teaching practice.

 

 

MAXIMUM SCORE

B                  Length of stay since qualifying as a teacher

2010 and before
2011

2012

2013

2014

2015

2016

2017

2018

2019

2020

2021 to date

 

MAXIMUM SCORE

C                Diploma in Primary Teacher Education (CBC

Upgrade)

 

MAXIMUM SCORE
GRAND TOTAL

 

25

 

 

60

55

50

45

40

35

30

25

20

15

10

05

 

60

 

 

 

 

15

 

100

 

 

 

 

We confirm that the information entered above is correct to the best of our knowledge.

 

SELECTION PANEL SECRETARY

 

Name                                                                                  TSC No.

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TSC/S/P/RG/001

Sign.                                             Mobile No.                                                  Date:

 

 

 

SELECTION PANEL CHAIRPERSON

 

Name                                                                                    TSC No.

 

 

Sign.                                              Mobile No.                                                     Date:

 

 

 

Verified by:

 

TSC COUNTY DIRECTOR/ CHAIRPERSON, COUNTY SELECTION PANEL

 

Name                                                                                    TSC No.

 

Sign.                                              Mobile No.                                                     Date:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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APPENDIX 1 (b)

 

PANEL SCORE SHEET FOR TEACHER INTERNS WITH DISABILITIES

 

APPLICANT’S NAME                                                                                             TSC NO.

 

RFC 10N                                    rnt INTY                                                                      SI IR rni INTY

 

 

GRADE                            YEAR OF GRADUATION                             PTE POINTS                                          DPTE(Upgrade)

POINTS

 

SCORING AREAS                                                    MAXIMUM                                                                                               ACTUAL

 

SCORE                                                                                                                                            SCORE

 

A            Professional P1 qualifications

6 – 17 points                                                           25

18 — 28 points                                                      20

29 – 40 points                                                      15

31  – 50 points –                                                      10

51  –  64 points                                                        05

NB: The score does not include

teaching practice.

 

MAXIMUM SCORE                                               25

B            Length of stay since qualifying as a

teacher

2010 and before                                                 60

2011                                                                        55

2012                                                                        50

2013                                                                        45

2014                                                                        40

2015                                                                        35

See also  TSC Online Leave Application, Apprioval for Teachers Manual

2016                                                                        30

2017                                                                        25

2018                                                                        20

2019                                                                         15

2020                                                                         10

2021 to date                                                        05

 

MAXIMUM SCORE                                       60

C            Diploma in Primary Teacher

Education (CBC Upgrade)

 

MAXIMUM SCORE                                               15

GRAND TOTAL                                                     100

 

 

We confirm that the information entered in above is correct to the best of our knowledge

 

 

 

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TSC/S/P/RG/001

SELECTION PANEL SECRETARY

 

Name                                                                                                  TSC No.

 

Sign.                                                Mobile No.                                              Date:

 

 

 

 

SELECTION PANEL CHAIRPERSON

 

Name                                                                                                   TSC No.

 

Sign.                                                Mobile No.                                                Date:

 

 

 

Verified by:

 

TSC COUNTY DIRECTOR/ CHAIRPERSON, COUNTY SELECTION PANEL

 

Name                                                                                                   TSC No.

 

Sign.                                                Mobile No.                                                Date:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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APPENDIX II

 

SUB COUNTY REGISTRATION LIST OF APPLICANTS WHO PRESENTED DOCUMENTS FOR VERIFICATION

 

 

REGION                                                           COUNTY                                                                            SUB COUNTY

 

S/NO  NAME                                  TSC              NCPWD     GENDER  MOBILE                                                          PTE              DPTE          AGE  HOME                                                          YEAR OF    REMARKS

  1. NO. NO.                                                                                POINTS                            (UPGRADE)                                                                                COUNTY                          GRAD.              IF ANY

POINTS

 

 

 

 

 

 

 

 

 

 

 

 

 

We confirm that the information entered in above is correct to the best of our knowledge.

SELECTION PANEL SECRETARY

 

Name                                                      TSC No.                                 Sign.                                                                  Mobile No.                           Date:

 

SELECTION PANEL CHAIRPERSON

 

Name                                                    TSC No.                                           Sign.                                                                Mobile No.                                     Date:

 

Verified by:

 

TSC COUNTY DIRECTOR/ CHAIRPERSON, COUNTY SELECTION PANEL

 

Name                                         TSC No.                                     Sign.                                                     Mobile No.                                Date:

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APPENDIX III

SUB-COUNTY MERIT LIST

 

 

 

REGION

 

S/          NAME  TSC           NCPWD

  1. NO.
    NO

 

 

COUNTY

 

GENDER               SCORE AREAS

 

 

 

A  B  C  TOTAL

 

SUB-COUNTY

 

TP GRADE  KCSE                      YEAR

MEAN                OF

GRADE              GRAD.

 

 

 

 

MOBIL       REMARKS

E NO.          IF ANY eg

Disability

 

 

 

 

 

 

 

 

 

 

 

 

 

 

We confirm that the information entered above is correct to the best of our knowledge.

 

SELECTION PANEL SECRETARY

 

Name                                             TSC No.                                        Sign.                                                         Mobile No.                                  Date:

SELECTION PANEL CHAIRPERSON

 

Name                                             TSC No.                                    Sign.                                                         Mobile No.                               Date:

Verified by:

 

TSC COUNTY DIRECTOR/ CHAIRPERSON, COUNTY SELECTION PANEL

Name                                             TSC No.                                   Sign.                                                         Mobile No.                             Date:

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APPENDIX IV

 

COUNTY MERIT LIST

REGION                                                                                                               COUNTY

 

S/NO  NAME                    TSC          NCPWD       GENDER  SUB                    MARKS          TP                                             KCSE       YEAR            MOBILE                                HOME                                             REMARKS

  1. NO. COUNTY       SCORED                                                              GRADE                              MEAN            OF                                                              NO.                                      COUNTY       IF ANY e.g

GRADE                                                                                                                                                    GRAD.                                                                                                                                                disability

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

We confirm that the information entered above is correct to the best of our knowledge.

 

COUNTY SELECTION PANEL SECRETARY

 

Name                                                                                                        TSC No.

 

Sign.                                                  Mobile No.                                                  Date:

 

COUNTY SELECTION PANEL CHAIRPERSON

 

Name                                                                                                        TSC No.

 

Sign.                                                  Mobile No.                                                  Date:

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APPENDIX V

 

LIST OF SELECTED APPLICANTS

 

REGION                                                                                    COUNTY

 

S/NO  NAME  TSC           NCPWD       GENDER  SUB                     MARKS         TP                                                   KCSE            YEAR                                      MOBIL                                                   HOME         REMARKS

  1. NO. COUNTY        SCORED                                                   GRADE                              MEAN             OF                  E NO.                                            COUNTY                           IF ANY

GRADE                                                                                                                                              GRAD.                                                                                                                                                      eg

disability

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

We confirm that the information entered above is correct to the best of our knowledge.

 

 

COUNTY SELECTION PANEL SECRETARY

 

Name                                                                                                        TSC No.

 

Sign.                                                  Mobile No.                                                  Date:

 

COUNTY SELECTION PANEL CHAIRPERSON

 

Name                                                                                                        TSC No.

 

Sign.                                                  Mobile No.                                                  Date:

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TSC/S/P/RG/001

APPENDIX VI

 

LIST OF APPLICANTS WHO DID NOT APPEAR FOR VERIFICATION OF DOCUMENTS

 

 

REGION                                                                                                                    COUNTY

 

S/NO  NAME                  TSC             NCPWD      GENDER  SUB                      MARKS                                          TP                KCSE           YEAR                                      MOBILE                                          HOME        REASON

  1. NO. COUNTY       SCORED                                                               GR                                         MEAN            OF                                                               NO.                                        COUNTY       FOR NON

ADE                                                                                                                                              GRADE                                                                                                                                                GRAD                                                                                                                                      APPEARAN

CE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

We confirm that the information entered above is correct to the best of our knowledge.

 

COUNTY SELECTION PANEL SECRETARY

 

Name                                                                                                          TSC No.

 

Sign.                                                  Mobile No.                                                  Date:

 

COUNTY SELECTION PANEL CHAIRPERSON

 

Name                                                                                                          TSC No.

 

Sign.                                                  Mobile No.                                                  Date:

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APPENDIX VII

LIST OF ALL APPLICANTS WITH DISABILITIES

 

 

REGION                                                                                                                                           COUNTY

 

S/NO  NAME  TSC                    NCPWD       GENDER  MOBILE        PTE            KCSE                                                       YEAR           SUB-                                    HOME       AGE                                                       REMARKS IF

  1. NO. NO.               POINTS     MEAN                                                       OF                                        COUNTY    COUNTY  ANY eg

GRADE                                                                                                                                                GRAD                                                                                                                                                   Type of

Disability

 

 

 

 

 

 

 

 

 

 

We confirm that the information entered above is correct to the best of our knowledge.

 

COUNTY SELECTION PANEL SECRETARY

 

Name                                                                                                          TSC No.

 

Sign.                                                       Mobile No.                                                  Date:

 

COUNTY SELECTION PANEL CHAIRPERSON

 

Name                                                                                                        TSC No.

 

Sign.                                                       Mobile No.                                                  Date:

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