UNIVERSITY OF NAIROBI ACADEMIC DIVISION
Information to New Students and The Joining Instructions
UNIVERSITY OF NAIROBI
PREAMBLE
The University of Nairobi wishes to take this early opportunity to congratulate and welcome
you to the premier university, “A World-Class University committed to scholarly
excellence”.
This document, popularly known as the Joining Instructions contains crucial information
including the rules and regulations/Examination regulations that you are expected to adhere to
during your stay at the University. Please read it carefully and complete and return the forms
that you are required to accurately as per the instructions given.
1. ARRIVAL AND REGISTRATION
Registration will commence at 8.00 am and all students are therefore advised to register at their
respective centers as detailed herein below:
FACULTY DEGREE PROGRAMME REGISTRATION CENTRE
Faculty of
Agriculture
B. Sc. (Agriculture)
B. Sc. (Food Science and
Technology)
B. Sc. (Food Nutrition and
Dietetics)
B. Sc. (Agribusiness
Management)
B. Sc. Agricultural Education
and Extension)
B. Sc. (Horticulture)
B. Sc. (Range Management)
B. Sc. (Management of AgroEcosystems & Environment)
B.Sc. In Dryland Economics
and Agro-ecosystem
Management
8-4-4 Lecture Hall
(Upper Kabete Campus)
Faculty of Arts
Bachelor of Arts (B.A)
Bachelor of Arts in Library
and Information Science
Bachelor of Arts in Travel
and Tourism Management
Bachelor of Arts in
Hospitality Management
Taifa Hall Foyer
(Main Campus)
Faculty of Built
Environment
Bachelor of Arts in
Design
Bachelor in Interior Design
Bachelor of Architectural
Studies/Bachelor of
Architecture
Bachelor of Real Estate
ADD Building, off State House Road
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Bachelor of Arts (Planning)
Bachelor of Construction
Management
Bachelor of Quantity
Surveying
Faculty of
Business and
Management
Science
Bachelor of Commerce
(B. Com)
Biashara Hall
(Lower Kabete Campus)
Faculty of
Education
Bachelor of Education Kikuyu/ Kenya Science Campuses
Old Library (Kikuyu Campus)
Uhuru Hall (Kenya Science Campus)
Faculty of
Engineering
B. Sc. Civil (Engineering)
B.Sc.(Electrical & Electronic
Engineering)
B.Sc.(Mech. Engineering)
B.Sc.(Geospatial
Engineering)
Bsc. In Biosystems
Engineering
B.Sc (Env. & Biosystems)
B. Sc. In Petroleum
Engineering
Faculty of Engineering
Faculty of
Health Sciences
Bachelor of Medicine and
Bachelor of Surgery
B.Sc. (Biochemistry)
B.Sc. (Medical Lab. Science
& Technology
Bachelor of Pharmacy
Bachelor of Dental Surgery
B. Sc. (Nursing)
Chiromo Campus (Vet. Physiology
/Biochemistry. Block).
Faculty of Law Bachelor of Laws (LL.B) Faculty of Law
(Parklands Campus)
Faculty of
Science and
Technology
Bachelor of Science (B. Sc.)
B. Sc. (Geology)
B. Sc. (Meteorology)
B. Sc. (Industrial Chemistry)
B.Sc.(Microprocessor Tech.
and Instrumentation)
B.Sc.(Astronomy and
Astrophysics)
B. Sc. (Chemistry)
B. Sc. (Actuarial Science)
B. Sc. (Mathematics)
Chiromo Campus (Physical Science block)
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B. Sc. (Statistics)
B. Sc. (Biology)
B.sc. (Microbio. & Biotech.)
B. Sc. (Env. Conservation &
Natural Resources
B. Sc. Biochemistry
B. Sc. (Computer Science) Computing and Informatics
Faculty of
Social Sciences
Bachelor of Economics
Bachelor of Economics and
Statistics
Bachelor of Arts
(Anthropology)
Bachelor of Arts, Gender &
Development Studies
Bachelor of Arts in
Journalism & Media Studies
Bachelor of Arts in Broadcast
Production
(8-4-4 Hall – Main Campus)
|(Education II Lecture Theatre – Main
Campus)
(School of Journalism Hall – Main
Campus)
Faculty of
Veterinary
Medicine
Bachelor of Veterinary
Medicine
B. Sc. (Wildlife
Management)
B.Sc. (Leather Technology)
B.Sc. (Fisheries &
Aquaculture Management
Upper Kabete Campus.
HELPLINE(S)
Students who may face difficulties in locating the registration centers should get in touch with
the office of the Academic Registrar or the respective Faculty Administrators’ Offices on the
contacts shown below:
OFFICE CONTACT TEL: EMAIL
Academic
Registrar
Deputy Registrar,
Admissions
020 491 3199
020 491 3065
[email protected];
[email protected]
Faculty of
Agriculture
Faculty
Administrator
020 491 6002
020 491 6003
[email protected]
Faculty of Arts
Faculty
Administrator
020 491 3205 [email protected]
Faculty of The
Built
Environment
Faculty
Administrator
020 491 3529/
020 491 3528
[email protected]
Faculty of
Business and
Management
Science
Faculty
Administrator
020 491 9007/
0724 200 311
[email protected]
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Faculty of
Education
Faculty
Administrator
0721 926 366/
0724 692 079
[email protected]
Faculty of
Engineering
Faculty
Administrator
020 491 3503 [email protected]
Faculty of Health
Sciences
Faculty
Administrator
020 491 5005/
020 491 5902/
020 491 5007/
020 491 5009/
020 491 5064
[email protected]
Faculty of Law Faculty
Administrator
020 491 9516/
020 491 9508
[email protected]
Faculty of
Science and
Technology
Faculty
Administrator
020 491 8464/
020 491 4102
[email protected]
Faculty of Social
Sciences
Faculty
Administrator
020 491 3235/
020 491 3202
[email protected]
Faculty of
Veterinary
Medicine
Faculty
Administrator
020 491 6009 [email protected]
2. LETTER OF ACCEPTANCE (J1/1A)
Form J1/1A to be completed in triplicate and returned during registration.
3. NON-ACCEPTANCE OF OFFER (J1/1B)
If you do not accept the offer of admission you must complete FORM J1/1B and return it to
the Admissions Office immediately.
4. STUDENTS PERSONAL DETAILS (J1/2)
You are required to complete THREE COPIES of Form J1/2. You should also submit FOUR
PASSPORT SIZE PHOTOGRAPHS (Colour) together with Form J1/2. Please make sure
that you have written your name, registration number and course on the back of the each
photograph. The photographs should be good quality studio photos and not ‘photo me’
5. MEDICAL EXAMINATION (J1/3)
i) Admission to the University is conditional upon a satisfactory medical report being
received. Students must therefore undergo a medical examination by a registered medical
practitioner before coming to the University. The doctor who examines the student should
complete FORM J1/3 and send it to the Chief Medical Officer University of Nairobi, P.O.
Box 30197-00100, Nairobi, Kenya. It is mandatory that the medical report reaches the
Chief Medical Officer on the date of registration.
ii) Medical attention at the University – The University Health Centre is open to all students
but they are advised to be prepared to meet expenses of any medical attention not provided
for by the University.
iii) Dental and Optical Treatment – The University does not provide dental or optical
treatment. Students have to make their own arrangements and meet expenses for such
treatment.
6. MEDICAL CONSENT FOR MINORS (J1/4)
Parents (or guardians of students who are under 21 years of age are required to sign FORM
J1/4
7. DECLARATION FOR ADMISSION/RE-ADMISSION/STUDENTSHIP (J1/5)
i) All candidates accepting an offer of admission must undertake to complete the course they
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have been admitted to. Students should therefore read carefully and sign FORM J1/5.
ii) BOND – Attached to FORM J1/5 is a BOND governing undergraduate admission, readmission and studentship. Students are expected to familiarize themselves with the
conditions spelt out in the BOND and to have it executed as required. The executed
BOND must be returned to the University on the registration day.
8. FEES, LOANS AND BURSARIES (J1/6A)
Students are advised to familiarize themselves with information provided in FORM J1/6A
regarding fees, loans and bursaries, and to take necessary action regarding each of these items
well before reporting to the University.
9. SPONSORSHIP FORM (J1/6B)
All students who will be sponsored by their guardian and any other sponsors other than the
Kenya Government should have FORM J1/6B signed by the sponsor as soon as they receive
their admission letter.
10. CATERING AND ACCOMMODATION SYSTEM (J1/7A)
Information on the Catering and Accommodation system currently in operation at the
University of Nairobi is contained in FORM J1/7A. All students are expected to familiarize
themselves with the information for their own welfare.
11. ACCOMMODATION APPLICATION (J1/7B)
All students must complete and return Accommodation application FORM J1/7B. They must
pay particular attention to part I-IV of this form. Those who do not wish to be accommodated
in the Halls of Residence must complete part V of the form and hand the form in during
registration.
12. ACCOMMODATION DECLARATION (J1/8)
Students who apply for accommodation must also complete and submit the Accommodation
Declaration FORM J1/8.
13. SPORTS FACILITIES AND EQUIPMENT (J1/9)
FORM J1/9 is an information sheet on the sports facilities and equipment that are available at
the University. Students intending to participate in any of the sports should note Section B of
the information sheet, which details the item(s) they have to bring with them.
14. GUIDE TO AVAILABLE STUDENT SERVICES (J1/10)
Students should familiarize themselves with the activities of the Dean of Students Office for
their welfare as spelt out on FORM J1/10. It is important for students to be aware that the
Dean of Students Office is there to assist them in the event of any difficulties during their time
at the University.
15. LIBRARY SERVICES (J1/11)
The University provides an extensive library service to all students and staff. FORM J1/11
provides information on the Library services available. More and specific information will be
provided during the orientation to the various libraries.
16. UNIVERSITY OF NAIROBI BOOKSTORE (J1/12)
FORM J1/12 provides information on the services provided by the University Bookstore.
Students should familiarize themselves with the information for their own welfare.
17. RULES AND REGULATIONS GOVERNING THE ORGANISATION, CONDUCT
AND DISCIPLINE OF STUDENTS (J1/13A)
All students are expected to read and understand the Rules Governing the Organization,
Conduct and Discipline of Students and are expected to adhere at all times to the parameters of
discipline and conduct spelt out in FORM J1/13A.
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18. DECLARATION (J1/13B)
Every student must sign declaration FORM J1/13B signifying that they understand the content
and meaning of the Rules and Regulations Governing the Conduct and Discipline of Students.
The signed declaration must be submitted during registration.
19. IMPORTANT INFORMATION ON UNIVERSITY PROCEDURES AND PROCESSES
(J1/14)
All students are expected to read and understand the procedures and processes of inter-faculty
transfers, withdrawal, deferment and re-admissions outlined in FORM JI/14
20. EXAMINATIONS REGULATIONS (JI/15)
Every student is expected to read and understand the examination rules, processes and
procedures stipulated in FORM J1/ 15.
21. UNIVERSITY PRIZES (J1/16)
FORM J1/16 is information on University prizes that are awarded to the outstanding students.
22. UNIVERSITY OF NAIROBI STUDENT E-MAIL ACCOUNTS (JI/17)
All University of Nairobi students can now access their personal e-mail accounts.
23. FOREIGN STUDENTS
Foreign students are advised to ensure that they have passports that are valid for the duration of
their stay in Kenya. They should also make the necessary arrangements to get the requisite reentry permits in the event that they have to travel during the course of their studies.
It is the duty of the student to ensure that the relevant immigration formalities (such as the
acquisition and renewal of the students pass) are carried out as per the statutory requirements.
Any foreign student who encounters difficulties in the processing of the students pass may
consult the Academic Registrar’s Office for assistance.
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J1/IA
UNIVERSITY OF NAIROBI
LETTER OF ACCEPTANCE BY THE CANDIDATE
SECTION A: (to be completed in triplicate by those ACCEPTING the offer)
Dear Sir,
Candidate’s Name
_______________________________________________________________________________ (Surname)
________________________________________________________________________________ (Other names)
K.C.S.E. Index No. _____________________________Year_______________________________
With reference to your letter offering me a place in the Faculty of ___________________________
For a course leading to the Degree of
________________________________________________________________________________
_____________________________________________________________ this is to confirm that
I DO ACCEPT the offer, and I PROMISE TO ABIDE by the Rules and Regulations governing
the Organization, Conduct and Discipline of the Students of the University of Nairobi, as spelt out
in DOCUMENT JI/13A which is prepared in accordance with the Universities of Nairobi Act,
2012. I also undertake to obey the instructions of the University authorities at every level of
administration.
I require/do not require Government Loan (Delete one which is applicable)
FULL NAME _______________ I.D. NO. _______________________
DEGREE ADMITTED_________________________________________________________
REGISTRATION NO: _______________________________________________________
SIGNATURE____________________________________________________________________
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JI/1B
SECTION B: (to be completed by those NOT ACCEPTING the offer)
Dear Sir,
Candidate’s Name:
(Surname)
(Other Names)
University Reg. No.
K.C.S.E. Index No:
With reference to your letter offering me a place in the Faculty of
For a course leading to the Degree/Diploma of
this is to
confirm that I WILL NOT ACCEPT the offer, because of the following reasons:-
(Mark X against that which is applicable)
1 Family problems
2 Health related issues
3 I have been offered an Overseas Scholarship
4 I have taken on employment
5 I have joined the self- sponsored Program/another university
6
Any other reasons
……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………
Yours faithfully,
Signature:
Date:
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J1/2
UNIVERSITY OF NAIROBI
STUDENT’S PERSONAL DETAILS
Information provided in this form is intended to help the Office of the
Academic Registrar understand the student welfare better. It will be used for
purposes of improving the student’s welfare while at the University.
(To be completed in triplicate (i.e. three copies) and in capital letters)
1. Full Name: (Surname first) ____________________________________________________
2. Gender: Male/Female _________________________________________________________
3. National Registration Number (I/D) ______________________________________________
K.C.S.E. Index No. ___________________________________ YEAR _________________
4. University Registration Number _________________________________________________
5. Date of birth ________________________________________________________________
6. Religion ____________________________________________________________________
7. Nationality __________________________________________________________________
8. Contact address ______________________________________________________________
Cell Phone No. _________________________Email address _________________________
9. a) Marital status ____________________________________________________________
b) Name and address of spouse (if married) ______________________________________
10. Name of parent/guardian Relationship _________________
Address___________Postal Code_________Town/City_____________County____________
Telephone______________________Email_______________________Fax_______________
11. Name of Emergency Contact________________________________________________
Address___________Postal Code_________Town/City_____________County____________
Telephone______________________Email_______________________Fax_______________
12. Place of birth Village/Estate ___________________________________________________
Location/Street _________________________________ Name of Chief ________________
Division ______________Sub-County/District__________________County
Affix coloured
Passport size
photograph
Page 11 of 74
___________________________________________________________________________
13. Place of Permanent Residence: Village/Estate: _____________________________________
Location Sub-County/District County
14. Sub-County/District of Residence________________________________________________
(i.e.Sub-County/ District at which your loan/allowances will be processed and paid)
15. Please give any information you think is useful for you to communicate to the University.
___________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
I certify that the information I have provided is correct.
Signature _______________________________________
Date_______________________________________
c.c. Chief Medical Officer,
Academic Registrar,
Dean of Faculty
Page 12 of 74
FORM JI/3
UNIVERSITY OF NAIROBI
STUDENT ENTRANCE MEDICAL EXAMINATION
REGISTRATION NO………………………………………………………………………………………………………………………
IMPORTANT:
It is a University requirement that all the students joining the University must complete Part 1 of
this form. Thereafter he/she must complete Part II with assistance of a qualified and registered
medical doctor. Part III will be filled by the examining doctor who will thereafter print on the form
his full name and Medical Practitioners and Dentists Council Registration Number.
The completed form must be submitted to the office of the Director, Health Services University of
Nairobi,and P.O. Box 30197-00100 Nairobi on or before the time of registration for further
appropriate action.
Any student seeking medical treatment at any of the University Clinics must identify
himself/herself using Student Identity Card.
The Students are eligible for out-patient services at University Health Services only. Those
requiring hospitalization are admitted at Sickbay and if there is need for further specialized care,
they are referred to Kenyatta National Hospital or County Referral Hospitals.
Please note that the medical services are provided only when the students are in academic session.
Privately sourced medical services outside the University Health Services will not be honoured or
paid for.
For full information regarding the students medical scheme, please refer to the Students Information
Handbook.
PART 1:
SURNAME: ……………………………… OTHER NAMES: …………………………………
GENDER: …….………………………………………………………………………………….
DATE OF BIRTH: ……………………………PLACE OF BIRTH…………………………….
NATIONALITY: …………………MARITAL STATUS:……………………………………….
NO. OF CHILDREN: …………………………………………………………………………….
NAME OF PARENT/GUARDIAN/NEXT OF KIN:…………………..…………………………..
POSTAL ADDRESS: ……………………………………….…………………………………….
TELEPHONE NO. (HOME): ……………………… OFFICE:…………………………………
NHIF CARD NUMBER:……………………………………………………………………………
PART II:(To be completed by the student with the doctor’s help)
Have you ever been admitted into hospital?
………………………………………………………………………………………………………
If so, when and for what illness?
………………………………………………………………………………………………………
Have you ever suffered from any of the following?
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……………………………………………………………………
Allergy Yes/No Infectious Mononucleosis Yes/No
Anaemia Yes/No Jaundice/Hepatitis Yes/No
Asthma Yes/No Peptic Ulcer Yes/No
Back problem Yes/No Mental illness Yes/No
Bilharzia Yes/No Poliomyelitis Yes/No
Bladder problem Yes/No Severe headaches Yes/No
Chest infections Yes/No Surgery Yes/No
Diabetes mellitus Yes/No Thyroid disease Yes/No
Epilepsy Yes/No Tuberculosis Yes/No
Eye problem Yes/No Speech problem Yes/No
Heart disease Yes/No Hearing problem Yes/No
High blood pressure Yes/No Sexually transmitted disease Yes/No
Blood transfusion Yes/No Irregular menstrual periods Yes/No
Are you on any treatment now?Yes/No HIV infection Yes/No
AIDS Yes/No
If the answer to any of the above is YES, please give details …………………………………………………….
…………………………………………………………………………………………………………………………………………..
…………………………………………………………………………………………………………………………………………..
Family doctor ……………………………………………………………………………………………………………………..
NHIF Membership/Insurance Cover:
Please indicate details of membership (if any) to the NHIF or any other medical insurance benefit
for self, or under the parents/guardians? ……………………….. ……………………………………………….
FAMILY MEDICAL HISTORY:
Has any member of your family suffered from any of the following?
Diabetes mellitus Yes/No
Heart disease Yes/No
Bronchial asthma Yes/No
High blood pressure Yes/No
Mental illness Yes/No
Sickle cell disease Yes/No
Tuberculosis Yes/No
SIGNATURE……………………….. DATE …………………………………
AUTHORIZATION STATEMENT
I hereby authorize any doctor, hospital, clinic or medical provider, any insurance company or any
company, institution any other person who has any record or information about me and/or any of
my family members to provide University of Nairobi with complete information including copies of
their records with reference to my sickness or accident, any treatment, examination, advice or
hospitalization. Any photocopy of this authorization shall be taken as the original copy.
PART III: (To be completed by the Examining Doctor) …………………………………………
Immunization record …….….…………………………………………………………………
Height ……… Weight ………………………. Any deformity ………………………………
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Visual Acuity ………….. LE 6 ……………………… RE 6 …………………………………….
Hearing………………………….Nose …………………………… Throat ………………………
Lymphatic glands………………….……………………………………………………………
CARDIOVASCULAR SYSTEM:
Pulse ………………….… /minute Regular/irregular …….……………………………….
Heart sounds…………………………………… Blood pressure ………………………………
RESPIRATORY SYSTEM:
Clinical findings ……………………………………Respiratory rate …………………………….
Percussion……………………………………… ….Auscultation…………………………………
CXR, X-Ray and report should be submitted together with the form.
ALIMENTARY SYSTEM:
Teeth……………………..Tongue…………………………Abdomen …………………………
GENITO-URINARY SYSTEM:
Urethral discharge…………………….L.M.P.………………………………Uterus …………
Urine………………………S.G.…………..Albumin……………………….Sugar……………
Deposit……………………………………………………………………………………………
HIV test …………………………………………………………………………………………
COMMENTS BY THE EXAMINING DOCTOR:
………………………………………………………………………………………………………
………………………………………………………………………………………………………
DOCTOR’S NAME(Printed)………………………………SIGNATURE …………………….
MEDICAL PRACTIONERS & DENTISTS COUNCIL REG. NO.………………………………
DATE ………………………………………………………………………………………………
PART IV:
COMMENTS BY THE DIRECTOR UNIVERSITY HEALTH SERVICES:
Special remarks….………………………………………………………………………………….
………………………………………………………………………………………………………
Does the student require any special medical needs………………………………………………..
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……………………………………………………………………………………………………
DIRECTOR,
UNIVERSITY HEALTH SERVICES DATE………………………………….
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JI/4
UNIVERSITY OF NAIROBI
EMERGENCY OPERATIONS
This applies to students who are minors (i.e. under 21 years of age)
Name of Student
____________________________________________________________________________
Date of Birth
______________________________________________________________________________
Course Admitted to
______________________________________________________________________________
Registration No……………………………………………………………………………………
NHIF No……………………………………………………………………………………………
Approval of your parents (or guardian) is required for the Vice-Chancellor of the University of
Nairobi to give consent on their behalf, for any emergency operation to be carried out on you should
a situation calling for such an operation arise. Parents (or guardians) are therefore required to
complete the consent from below if you are under 21 years of age.
………………………………………………………………………………………………………
FORM OF CONSENT
I agree that the Vice-Chancellor of the University of Nairobi may give consent for any emergency
operation being performed on _____________________________________ (insert name), if it has
not proved possible to contact me in time.
Name
______________________________________________________________________________
Signed________________________________________________________________________
Relationship___________________________________________________________________
Address______________________________________________________________________
Telephone_____________________________________________________________________
Date ________________________________________________________________________
Page 17 of 74
JI/5A
UNIVERSITY OF NAIROBI
DECLARATION FOR ADMISSION/RE-ADMISSION/STUDENTSHIP
(To be completed in duplicate)
I, _________________________________________________________________________holder
of National Identity No. _______________ and student Registration No. ___________________
having been notified of my admission/re-admission to the University of Nairobi in the
Faculty of_____________________________________________ for the Degree Course
______________________________________________________________________
do hereby bind myself solemnly and undertake to comply with the following conditions.
1. That throughout my academic pursuit and stay in the University, I will as any other citizen of
the country conduct
myself in accordance with the provisions of the Laws of Kenya.
2. That I will diligently apply myself to my prescribed course of study within the University in
accordance with the relevant statutes, rules, syllabi and practices of the University.
3. That I undertake to attend all scheduled lectures, tutorials, seminars and practical and all other
instructional activities that will be required of me by University authorities during my academic
pursuit in the University.
4. That I acknowledge and duly submit myself to the disciplinary authorities of the University as
defined in the Rules and Regulations Governing the Organization and Conduct of students of
the University. In particular:-
a) bind myself to refrain from engaging in any unlawful activities that may be deemed to be
prejudicial to the interest of the University and other students and in particular I will
abstain from inciting, obstructing or in any manner stopping any other students from
attending lectures or obstructing a member of the University from giving lectures or such
other instructions;
b) undertake not to convene or join any unauthorized and/or unlawful demonstrations,
processions, gathering and activities or in any way to be a party to any activities deemed
prejudicial to the good order and running of the University;
c) undertake at all times to conduct myself in such manner as to uphold the dignity of the
University and not to permit anyone to influence me to commit any breach of rules,
regulations or practices of the University;
d) undertake to conduct myself at all times, within and outside the precincts of the University,
in a responsible and socially acceptable manner which upholds the dignity of and public
confidence in the University
5. That I bind myself by this instrument fully conscious that should I be found in breach of any of
the above conditions, or should I in any way conduct myself in a manner prejudicial to the
University, other students, members of University or members of the public, I shall be expelled
from the University; and
6. That I unconditionally execute the relevant bond required of me by the University as a
condition of admission/re-admission/studentship.
DATED THIS ___________________DAY OF ______________________20
SIGNED _______________________________________________________________________ Witness to the above signature _
Parent/Guardian
Dean of the Faculty______________________ ________________________________________
Page 18 of 74
JI/5B
UNIVERSITY OF NAIROBI
BOND
GOVERNING UNDERGRADUATE ADMISSION, RE-ADMISSION AND STUDENTSHIP
(To be completed in duplicate)
1. THIS BOND is made by the University Council and Senate (hereinafter referred to as ‘The
University ‘ and forms part of the (binding terms and conditions) upon which anyone may be
admitted, re-admitted into, or permitted to remain in undergraduate studentship in the
University.
2. THIS BOND shall be considered ready for execution as from October 13th, 2008 and once
executed shall remain in force in its present form for all undergraduates governing their
admission, re-admission and studentship throughout their tenure of studentship, subject to such
special decision as the Enacting Authority may at its sole discretion take in relation to
particular cases, until such time as the University may vary the bonds content, in such manner
as the Enacting Authority may deem fit.
3. THIS BOND shall bind jointly and severally, all persons being admitted or re-admitted into, or
allowed to remain in studentship in the University, and their parent/guardian and the Enacting
Authority and an appropriate undertaking in the form prescribed in THIS BOND shall be
made by both the person admitted or readmitted into or allowed to remain in studentship in the
University, and the parent/guardian of the person in the presence of a Judge, a Magistrate or an
Advocate.
4. THIS BOND shall bind the Parent/Guardian of any student being admitted or re-admitted into,
or allowed to remain in studentship in the University to pay to the Student Finance Office, at the
beginning of each academic year, or at such other time as the University Senate may prescribe
and communicate to the persons in question, a fee of Kenya Shillings Sixteen Thousand
(KShs.16,000/=) or such other fee as the University may determine from time to time.
5. By THIS BOND the Parent/Guardian undertakes to pay the required fee, and the applicant
undertakes to secure this undertaking and to ensure the fee is dully paid and delivered on time
as required in the terms of Paragraph 4 hereof.
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THIS BOND IS EXECUTED at
_________________________________________________________________
THIS ___________________________DAY OF ________________________20 __________
(I) SIGNATURE OF PARENT/GUARDIAN
)
)_________________________________________________________________
)
BEFORE ME
_________________________________________________________________________
Judge, Magistrate or Advocate)
Signature and Name
(II) NAME IN FULL )
__________________________________________________________
SIGNATURE OF STUDENT )
OR APPLICANT )
__________________________________________________________________________
FACULTY/DEGREE COURSE)
__________________________________________________________________________
UNIVERSITY REGISTRATION NO. )
__________________________________________________________________________
BEFORE ME
_________________________________________________________________________ (Judge, Magistrate or Advocate)
(Signature and Stamp)
(III) __________________________________________________________________________ ACADEMIC REGISTRAR
(On behalf of the University)
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JI/6A
UNIVERSITY OF NAIROBI
FEES, LOAN AND BURSARIES
1. FEES
A. TUITION FEES
Tuition fees currently payable to the University per academic year is KShs.16,000/=. This
figure is comprised of:-
i) KShs.8, 000/= Direct Charge for which needy students may apply for Bursary from
Higher Education Loans Board (HELB) and
ii) KShs. 8, 000/= for which one may pay direct or apply for a loan from HELB.
B. OTHER CHARGES
Activity Fees – KShs. 2000.00 per year
Registration Fees – KShs. 4,500.00 per year
Identity card – KShs. 1,000.00 per year
Examination Fees – KShs. 12,000.00 per year
Medical Fees – KShs. 6,500.00 per year
Caution Money – KShs. 5,000.00(once)
Student Union Fees – KShs. 1,000.00 per year
ICT Services fees – KShs. 7,000.00 per year
Library fees – KShs. 4,000.00 per year
Students must pay the required fees (Ksh. 59,000.00) at the banks nearest to their residential
homes and bring the bank deposit slips with them when they report for registration.
2. THE UNDERGRADUATE STUDENT LOAN/BURSARY SCHEME
Kenyan citizen students are eligible and may apply for an education loan under the restructured Undergraduate Loan/Bursary Scheme for Public Universities. Students wishing to
apply for the loan/\bursary are required to process their loan/bursary application online on the
Higher Education Loans Board’s address: www.helb.co.ke. Their offices are located on the
18th floor of Anniversary Towers, University Way, Nairobi and you could contact them on
P.O. Box 69489 00400, Nairobi; tel: 020-2246590,0202246591,0202252330,0202226205
3. BANK DETAILS FOR FEES PAYMENT
ACCOUNT NAME BANK & BRANCH ACCOUNT No.
UON – Module I Fee Collection Account ABSA – Absa Towers Branch 2032770838
OR
PAY BY MPESA; PAYBILL NUMBER – 503003
ACCOUNT NUMBER – STUDENT REGISTRATION NUMBER
ACCOMMODATION FEES
Details of accommodation account number shall be availed ONLINE to ONLY those students
who will have been allocated rooms
Page 21 of 74
JI/6B
UNIVERSITY OF NAIROBI
TO BE COMPLETED BY SPONSORING AUTHORITY
Name of candidate
______________________________________________________________________
Course Admitted to
_____________________________________________________________________
Registration Number
____________________________________________________________________
We are prepared to sponsor the above named candidate for the course of study leading to the degree
of Bachelor of (insert course for which the candidate has been admitted)
________________________________________________________________________________
______
SIGNATURE
________________________________________________________________________
TITLE
________________________________________________________________________________
NAME, ADDRESS AND TELEPHONE NUMBER _______________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
DATE _______________________________________________________
NB: 1. All privately sponsored candidates are requested to get this form signed by their
sponsors as soon as they receive their offers. Students in this category should make
arrangements to pay fees due in advance prior to the registration day.
2. Kenyan students applying for Loan from Higher Education Loans Board do not need
to complete this form.
Page 22 of 74
JI/7A
UNIVERSITY OF NAIROBI
CATERING AND ACCOMMODATION SYSTEM (INFORMATION SHEET)
Our Catering and Accommodation system requires students to pay for their meals and
Accommodation.
1. The students pay for their meals in cash under the Pay As You Eat system
i) There is a variety of food items/dishes to choose from.
ii) Each food item/dish is priced separately.
2. The students pay for their accommodation once for the whole academic year as per the details
availed through ONLINE INVOICES for successful students only.
You can deposit the money at any branch of Barclays Bank of Kenya countrywide.
i) Student application for accommodation will only be considered after proof that he/she has
fully paid tuition fee.
ii) Any student who defaults in payment for accommodation shall be expelled from the Halls
of Residence.
iii) Students are required to replace bulbs/tube lights, which burn out during their occupancy
of the rooms.
Please note that initially, the University provides a lighting bulb/tube light in each room.
iv) NO COOKING whatsoever is allowed in the Halls of Residence. Any student found
cooking will be deemed to have broken the Rules and Regulations Governing the
Organization, Conduct and Discipline of Students and will face disciplinary action.
IN ORDER FOR STUDENTS TO BE CONSIDERED FOR ACCOMMODATION, THE
UNIVERSITY ACCOMMODATION APPLICATION FORM JI/7B MUST BE FILLED
AND SUBMITTED ONLINE BEFORE THE REGISTRATION DAY.
THOSE WHO WILL NOT REQUIRE ACCOMMODATION WILL FILL PART (V) OF
FORM J1/7B.
Page 23 of 74
J1/7B
UNIVERSITY OF NAIROBI
STUDENT WELFARE AUTHORITY
ACCOMMODATION APPLICATION FORM
The offer of admission to the University of Nairobi does not guarantee accommodation of students
in the University hostels, in line with the Government of Kenya policy of delinking student
accommodation from admissions to Public Universities and their constituent colleges.
If you are interested in applying for consideration of the few available spaces for rental in the
University hostels, please complete all the parts in this application form and send it to: The
Director, S.W.A, University of Nairobi, P.O. Box 30197 00100 Nairobi. You MUST make your
application online on http://smis.uonbi.ac.ke .
Part I: Hostel Accommodation Rates
Type of Occupancy Rates per day per student
(Ksh.)
Your room
Choice
( Please Tick)
Single 30
Semi Partitioned 28
Double 26
Quadruple and more 21
Part II: Terms and conditions of occupancy
1. This application is neither a guarantee for offer of hostel space applied for nor any hostel
space at all.
2. The process will be based on availability of hostel spaces
3. Once allocated a room provisionally, the allotted student will be required to pay the full rent
for the full duration of the academic year, in addition to paying full tuition before allocation
is confirmed and keys handed over to him/her.
4. Any student allocated a room shall not be allowed to transfer except on medical grounds.
5. Any student allocated a room and seeking transfer as a result of inter-faculty transfers shall
not be guaranteed space.
6. Any student allocated a room and does not take up occupancy within fourteen days shall be
deemed to have forfeited the space allocated and no refunds shall be due.
7. Students allocated a room are expected to pay the exact amounts for the academic year. No
refund will be given for overpayments.
8. No cooking is allowed in the allocated room, and any student caught cooking shall be
expelled from the hostels.
9. No sub-letting of the allocated room is permitted, and any student found subletting space
shall be surcharged and expelled from the hostels.
10. The rates of rooms are subject to change from time to time.
11. Any student allocated a room is expected to remove their belongings and hand over the keys
before proceeding for holidays. Students who do not adhere to this shall be expelled from
the hostels and forfeit the allocated rooms and no refund shall be due.
12. The University reserves the right of allocation of space.
Page 24 of 74
Part III: Application Details
A) Personal Details – Applicant
Name …………………………………………………… Gender M F
(Surname) (Other Names in full)
Year of Study……………………………Reg… No ……………………………
Email address……………………………Tel No…………………………………
Date of Birth…………………..Nationality…………………ID/ Passport NO……………………
Place of Birth: County…………………Sub-County/District……………………………………..
Location………………. ………………Sub-Location……………………………………………
If impaired (tick) Visual Physical Hearing Other
(Specify)……………………………………………………………………………..
Are you from a single parent? Yes No Are you an orphan? Yes No
B) Details of Parent(s)/Guardian
B1) Father
Name ……………………………………………………………ID/NO. …………………..…
(Surname) (Other Names in full)
Deceased (Tick appropriately): Yes No Not Applicable
Date of Birth……………………Nationality…………………PIN No…………………………
Place of Residence: County……………………..Sub-County/District…………………………
Location………………. ………………………..Sub-Location……………………………………
Name of Chief…………………………………..Name of Sub- Chief………………………………
Distance from Nairobi…………………………….Kms
Highest level of Education None Primary Secondary Tertiary University
Employed? Yes No Occupation/Profession ……………..……………………
Name of Employer/business………………..………………
Gross Salary (Monthly) KSh…………Business (Annual) KSh. ………….………………. Farming
(Annual)KSh. ……………………………….
Pension (Monthly) KSh. ……………….
Page 25 of 74
B2) Mother
Name ……………………………………………………………ID/NO. …………………..…
(Surname) (Other Names in full)
Deceased (Tick appropriately): Yes No Not Applicable
Date of Birth……………………Nationality…………………PIN No…………………………
Place of Residence: County……………………..Sub-County/District…………………………
Location………………. ………………………..Sub-Location……………………………………
Name of Chief…………………………………..Name of Sub- Chief………………………………
Distance from Nairobi…………………………….Kms
Highest level of Education None Primary Secondary Tertiary University
Employed? Yes No Occupation/Profession ……………..……………………
Name of Employer/business………………..………………
Gross Salary (Monthly) KSh. ………………………. Business (Annual) KSh.
………….………………. Farming (Annual)KSh. ……………………………….
Pension (Monthly) KSh. ……………….
B3) Guardian
Name of Guardian …………………………… Nature of relationship……………………………….
Telephone ………………………BOX No. ………………….. Postal Code …………………
Town ………………………
C) Sponsorship Status
If both parents deceased who has been paying your fees?
Guardian Sponsor Public Trustee/Executor Guardian/Sponsor/Public trustee
…………………………………………..…….…
(Name in full)
Telephone ………………………BOX No. ………………….. Postal Code ………………… Town
………………………
D) HELB Loan and Bursary (Per Annum) Status
How much loan are you applying from HELB? KSh. …………………….…………
How much can your family raise towards your fees? KSh. ……… ………….
Do you require bursary? Yes No
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Part IV: Declaration
I …………………………………………………….. have read and understood the terms and
conditions indicated in Part I and II governing application, rates, terms and conditions of hostel
allocation and accommodation and wish to apply for consideration of hostel space. I declare that the
information given herein is true to the best of my knowledge
Signature of Applicant ……………………………………… Date …………………………….
I declare that I have read this form/this form has been read to me and hereby confirm that the
information given herein is true to the best of my knowledge
Name of Parent /Guardian. …………………………………………………………………………
Signature of Parent/ Guardian. ……………………………Date …………….……………………..
Part V: For those Students who do not require Accommodation
I will not need to be accommodated by SWA for …………………… academic year because I have
alternative accommodation at: …………………………………Area/Estate
in …………………Town……………………………. District…………………
Signature of Student…………………………………………Date……………………………………
Name of Parent/Guardian ………………………………………..………………………………
Signature of Parent/Guardian……………………………………Date………………………………
Page 27 of 74
JI/8
UNIVERSITY OF NAIROBI
ACCOMMODATION DECLARATION
WHERE AS I, ———————————————————————————-
_____________________________________________________________________________
holder of National Identity Card Number———————————-and of Post Office Box
Number ————————————————————
________________________________________________________
in the Republic of Kenya has been admitted to the University of Nairobi for Undergraduate studies,
A N D W H E R E A S I fully recognize that the said University of Nairobi is under no
obligation to secure accommodation for me in its Halls of Residence during my period of study at
the said University, NOW I ————————————————————-HEREBY
SOLEMNLY DECLARE as follows:-
1. That I SHALL NOT demand accommodation in the University Halls of Residence;
2. That, in the event of the University being able to secure me accommodation, I shall be free to
reject or, without any pre-condition, accept such accommodation as may be secured for me,
which freedom shall be exercised in cognizance of the stipulation in (3) and (4) below;
3. That having rejected University accommodation, I shall find my own alternative
accommodation at my expense;
4. That, having accepted University accommodation, I undertake to pay the applicable
accommodation fee and shall be bound to utilize such accommodation as the University may
from time to time direct; I understand further that my conduct in the utilization of such
accommodation shall henceforth be bound by the Rules and Regulations governing the
conduct of students of the University of Nairobi;
5. That, I understand and accept that the University accommodation referred to in this
declaration consist of shared facilities including double-decker beds.
6. That this declaration has been endorsed by my Parent/Guardian, who has appended his/her
signature here below:
DECLARED this________________ Day of _______________ 20 ____
Registration No. Signature
_________________________________________________________________
Witnessed by: _____________________________________________________________
PARENT/GUARDIAN: NAME
___________________________________________________________
SIGNATURE __________________ DATE ____________
In the presence of the Director, Student Welfare Authority:
____________________________________________________________________________
___________________________________________________________
(TO BE COMPLETED IN DUPLICATE)
Page 28 of 74
JI/9
UNIVERSITY OF NAIROBI
SPORTS AND GAMES DEPARTMENT
Sports and Games in the University of Nairobi are under the direction of the sports and games
department, which is headed by the Director and staffed with Games Tutors and a team of support
staff. These officers are responsible for facilitating sports activities throughout the university.
The university offers several sports that include: Track & Field athletics, ball games, martial arts,
swimming and a wide range of indoor games. Athletics involve playing of sports for
intercollegiate/inter- community competition. For leisure and recreation, students can participate in
sports during their spare time or on intramural teams i.e. inter-halls, inter-classes, inter-faculties and
inter-campuses.
EQUIPMENT
While the University provides basic equipment for the various sports and games, students are
encouraged to bring along the following items for training and competition purposes.
1. Training Kit – T/shirts and shorts
2. Rubber (canvas) shoes
3. 1 hockey stick – Hockey players
4. Table Tennis bat/balls – Table Tennis players
5. 1 set of darts – Darts players
6. 1 pair of boots – Rugby/Soccer players
7. 1 Tennis Racquet – Tennis players
8. 1 Squash racquet – Squash players
9. 1 Badminton Racquet – Badminton players
Page 29 of 74
JI/10
UNIVERSITY OF NAIROBI
DEAN OF STUDENTS OFFICE
STUDENT WELFARE SERVICES
Students can best attain their academic goals in a supportive environment. Several officers and staff
are devoted to the enhancement of academic life through student welfare services. The office of the
Dean of Students is primarily concerned with student’s welfare from entry to graduation. University
life marks the beginning of one’s career and requires one to make mental, physical and emotional
adjustment.
1. ACCOMMODATION
The Students Welfare Authority (SWA) whose main office is situated next to Hall 9 provides
on-campus accommodation and catering services to undergraduate students.
Every Hall of Residence has a Warden, who assists students in matters regarding difficulties
with studies, health, career, guidance, relationships, spiritual conflicts and family dynamics.
There are day and night custodians who operate from the campus satellite offices. There is
also a Halls Management Committee which is responsible for the provision of the following
services:- laundry, postal services, security, special diets, visitation, room-mate problems and
maintenance.
2. COUNSELING SERVICES
For the holistic development of students, the Office of the Dean of Students maintains through
its staff of Chaplains, Counseling Psychologists and Assistant Deans of Students services to
enhance students emotional, behavioral and spiritual well -being. Students who want to build
their strengths or are experiencing difficulties, or worries are encouraged to seek the necessary
assistance through this office. Students seeking to make a positive adjustment in your life, our
team of experienced staff will offer you the necessary professional support, guidance and
counseling,
3. ADVOCACY AND LIAISON SERVICES
The university is interested in the betterment of student’s life. So if you feel that no one has
heard your pleas for assistance, the office of the Dean of Students will be there to listen. The
office of the Dean of Students is also responsible for safeguarding student’s rights while also
seeing to it that students adhere to the provided code of conduct. This task is no small one, as it
requires the officers to represent student welfare interests in the various University committees,
appeal and disciplinary hearings and in special meetings and task forces. The officers work
closely with other University staff such as Faculty Deans and Directors, Wardens, Medical
Staff, the Students Welfare Authority (SWA) Director, as well as, with student representatives
to address student’s needs. Contact is also maintained with outside agencies.
4. CHAPLAINCY
The University recognizes the need for services of a spiritual nature, over and above the other
services we offer. Our Chaplaincy is staffed by religious leaders (Protestant, Catholic and
Muslim) and offers general support and guidance while also drawing attention to the spiritual
value within the various faiths. The services of the Chaplaincy are open to the entire University
Community. Some of these services and activities include guidance, conducting religious
ceremonies, for instance, weddings, baptisms, burials, conducting regular worship services,
hosting seminars and workshops, and coordinating religious activities at the University.
The University Chaplaincy is located in Gandhi Wing Main Campus.
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5. STUDENTS WITH SPECIAL NEEDS
The Office of the Dean of Students, is fully engaged in the task of helping transform the
university environment into one in which gifted and deserving students with special needs will
have an equal opportunity to acquire an education and as much as possible participate in the
various aspects of university life. This includes facilitating access to university buildings,
sensitization and advocacy on behalf of these students. The following support services are
available;
Advocacy and /or advice on issues related to special needs.
Suitable accommodation for students with special needs.
Provision, repair and maintenance of mobility, visual, hearing and auditory aids.
Sign language training and interpreter services for the hearing impaired.
Braille services and printed material in alternative formats for the visually impaired.
Consultative and counselling support for students with special needs.
Transport within and outside of the University for students with special needs.
In brief, our mission is to provide an enabling environment for students with special needs so
that they can successfully complete their studies and become productive members of the
society.
6. PLACEMENT SERVICES
The placement office is situated in the office of the Dean of Students in Gandhi Wing and seeks
to address the work placement needs, for recent graduates as well as continuing students. This
office establishes and maintains linkages with industrial partners to:-
Assists students find employment
helps facilitate industrial attachments and internships
Facilitates vocational and voluntary employment
maintains a curriculum vitae bank
Issues support and recommendation letters for students.
Organizes career talks and fairs.
Provides career guidance and counseling.
7. HEALTH SERVICES
The Health Service provides treatment for illness, injuries and health maintenance. The offices
are located at the Main Campus Hall 3 and the Campus satellite clinics. Other Health Services
offered include treatment of acute chronic diseases, family planning, sexually transmitted
diseases and emotional/psychiatric services.
8. STUDENTS PROFESSIONAL ASSOCIATIONS AND CLUBS
The Dean of Students office registers, supervises and facilitates student clubs and professional
associations. The University of Nairobi has over 300 registered clubs and associations that are
Page 31 of 74
instrumental in fostering student’s growth in leadership, socially and spiritually and
participating in community social responsibility projects. All incoming students are advised to
ensure that they belong to at least one of the clubs while at the University. More information on
these clubs and professional associations may be obtained from the Dean of Students Office at
Main Campus.
9. LEISURE, RECREATION AND SPORTS ACTIVITIES
Leisure recreation and sports activities are provided in facilities available at both intercollegiate and intra-collegiate level.
Personnel responsible for the provision of these facilities can be found at the Dean of Students
Office, Students Welfare Authority (SWA), Student Professional Association and Club:
(Colleges), Games Tutor’s Offices (Campus Satellite Offices).
In addition to providing leisure, recreation and sports facilities the personnel also organize the
following: indoor games, music, films – theatre, television, music, team leagues and exercises
in each campus.
Page 32 of 74
J1/11
UNIVERSITY OF NAIROBI
UNIVERSITY OF NAIROBI LIBRARY SYSTEM
The University Library system comprises the Main Library and six College Libraries as indicated
below: under the six colleges:
Faculty Library
Faculty of Agriculture Upper Kabete Library
Faculty of Arts Institute of Anthropology, Gender and African Studies
(IAGAS) Library
Faculty of Business and Management School of Law – Parklands, Kisumu, and Mombasa
Page 33 of 74
Science Libraries
Faculty of Education CEES – Kikuyu, KSC Libraries
Faculty of Engineering Jomo Kenyatta Memorial Library (JKML)
Faculty of Health Sciences Medical (Kenyatta National Hospital) Library
Faculty of Law Jomo Kenyatta Memorial Library (JKML)
Faculty of Science and Technology Chiromo Library, KSC Library
Faculty of Social Sciences Jomo Kenyatta Memorial Library (JKML)
Faculty of The Built Environment ADD Library
Faculty of Veterinary Medicine Upper Kabete Library
Services
The University Library System access to both print and electronic information resources. The
system is open to staff and students of the University for reference and borrowing.
Opening Hours
Period Days Time
Semester time
Monday- Friday
Saturdays
Sundays
8. 00 a.m- l0.00p.m
8.00 a.m- 5.00 p.m
9.00 a.m- 4.00 p.m
Vacations Monday – Friday
Saturdays
8.00a.m-5.00p.m
8.00a.m- 12,00 noon
Note: Institute Libraries are open from 8.00am to 5.00 p.m. Monday – Friday.
Information Resources
The Information resources for the entire Library system are over 740,000 volumes of books and
bound journals. The Library has access to over 40,000 electronic journals.
The information resources include collections on the various disciplines taught within the
University.
A catalogue of information materials held in the system is available electronically through the online Public Catalogue (OPAC) which is web based. It can be accessed through the Library website
from an any of the university of Nairobi libraries.
Special Collections include:
East Africana Collection
United Nations (FAO, UNEP and WHO) Publications
Graduate Research Library
Digital Repository
Archives
Rare Collections
Library users can now access over 20,000 online journals in all the disciplines of the academic
Page 34 of 74
programmes.
A guide to the University Library services containing detailed information on facilities issued by the
University Library is available for further information.
Library Regulations
a) Borrowing from the Libraries
Only persons with borrowers Library cards will be allowed to borrow books from the
libraries.
Library cards are not exchangeable.
No user shall take a book out of the Library unless it is properly borrowed.
All persons leaving the library must show all books, etc, in their possession to the Library
staff at the exit.
Any Library user who damages Library materials or other property will be charged for
replacement.
Marking of books and other Library materials will be regarded as damage.
Readers/borrowers will be held responsible for publications lost while in their possession
and will be required to pay replacement costs.
b) General Rules
Silence must be observed in the Libraries at all times.
Use of mobile phones within the libraries is not allowed.
Carrying food, water and eating/drinking is not allowed in the Libraries
Smoking, drug abuse and use of alcohol in the library is prohibited.
Books used in the library should be left on the tables and not shelved
Large bags will not be allowed into the Library
Library users are expected to dress and behave decently.
Library reserves the right to withdraw or refuse use of Library facilities due to disregard of
the above rules
The Library website address is http://library.uonbi.ac.ke. It can be accessed from the
University website http://uonbi.ac.ke. Users can access this website from any workshop that
has the internet connections.
Page 35 of 74
JI/12
UNIVERSITY OF NAIROBI
THE UNIVERSITY OF NAIROBI BOOKSTORE
The University of Nairobi is charged with the responsibility of providing textbooks, stationery and
other items in support of the teaching and research needs of the University community.
In order to discharge this responsibility, the UNES University Bookstore stocks books, stationery
and branded items and other supplementary materials, either locally or from overseas, for any
member of the University community.
The money allocated for purchase of books and learning materials should be used wisely. It is
supposed to last the student the two semesters of the academic year and proper planning is
necessary if it is to serve this purpose.
For any money deposited in the Bookstore, an account is opened with the Bookstore. This is
operated on a reducing balance until funds are exhausted or withdrawn. It is important that students
keep a record of their purchases and that they do not allow anybody else to have access to the
account by giving/lending someone else their University ID which is the passbook to the account.
The Bookstore is located at the Main Campus. It is open from 9.00a.m. to 6.00p.m. Including lunch
hour from Monday to Friday. On Saturday we are open from 9.00a.m. to 4.00p.m and Sundays
from 11.00 a.m. to 4.00p.m. Similarly, UNES University Bookstore, Kisumu, which is located at
Nakumatt city, Nairobi/Kisumu highway operate on similar hours as the Nairobi bookstore
Should one have any queries or suggestions, the University Bookstore staff are there to assist you.
Welcome to your University Bookstore.
Email address: [email protected]
Website: http//www.ubookstore.co.ke
Page 36 of 74
JI/13A
UNIVERSITY OF NAIROBI
STUDENT CODE OF CONDUCT (REVISED), 2021
PART I – INTRODUCTION
1.1. The rules and regulations in this Students’ Code of Conduct 2020 have been made by the
Senate and the Council of the University of Nairobi in accordance with the provisions of the
Universities Act, the University of Nairobi Charter, University Statutes and all other
applicable laws.
1.2. For the good order of all students, staff and other persons, the University of Nairobi
(hereinafter referred to as “the University” or “the Campus”) has an obligation to discipline
any student who violates the rules and regulations of the University, as failure to do so
would set a bad precedent and affect students who are willing to abide by the University
Rules and Regulations. This Code assists the University adhere to the aforesaid obligation as
it provides a framework within which students are to undertake their studies within a safe
and conducive environment in the Campus. The rules set out herein thus serve as guidelines
to regulate the students conduct while within the Campus.
1.3. The Code gives students notification and explanation of the University’s expectation of
students’ behavioral standards while acknowledging that not everything can be codified. It
sets out the actions and forms of behaviour that are unacceptable within the Campus. It
further sets out the disciplinary procedure that is applicable in the event of breach of this
Code; and the nature of sanction(s) likely to be imposed on a student found to be in breach
of this Code.
1.4. Ignorance shall not be accepted as an excuse for breach of this Code. Accordingly, each
student is expected, upon admission to the University, to familiarize himself/herself with the
rules and regulations set forth in the Code and where necessary seek interpretative assistance
from the University through the Dean of Students. Students are expected to show good
judgment and apply common sense at all times. Students already enrolled in the University
at the date of enactment of the Code are obligated to immediately familiarize themselves
with the Code and will be deemed as having read, understood and accepted to abide by this
Code.
1.5. Whenever violations of the Code occur, the University will treat them as matters of serious
concern as they disrupt the individual lives of students, and the shared life of the entire
University community. The University aims to deal with all disciplinary cases in an
expeditious, fair and consistent manner, appreciating that disciplinary processes are
disruptive to both the student and the University.
1.6. Careful note should be taken that the University is not, and cannot be considered as a
protector or sanctuary from application of the Laws of Kenya by the relevant institutions.
1.7. Nothing in this Code precludes the University from requiring any student to execute an
additional bond, assurance or undertaking to be of good conduct.
PART II DEFINITIONS AND INTERPRETATION
2.1 In this Code, unless the context otherwise requires;
“alcohol” means the product known as ethyl alcohol or any product obtained by
fermentation or distillation of any fermented alcoholic product, rectified either once or more
often, whatever the origin, and shall include synthetic ethyl alcohol;
“alcoholic drink” includes alcohol, spirit, wine, beer traditional alcoholic drink, and any one
or more of such varieties containing one-half of one per cent or more of alcohol by volume,
Page 37 of 74
including mixed alcoholic drinks, and every liquid or solid, patented or not, containing
alcohol, spirits, wine, or beer and capable of being consumed by a human being;
“academic records” include all information and documents in the University database
relating to a student’s academics and include all applications, registrations and examination
results obtained by the student;
“Campus” include all premises occupied by the University or affiliated colleges.
“cooking” include frying, rotisserie, preparing food for consumption, grilling food over an
open fire or source of heat, using electric stoves, baking in various types of ovens or
chemical reactions both inside and outside halls of residence or University premises.;
“day “means a calendar day;
“Disciplinary Committee” includes any of the Committees established under Part V of the
Students’ Code of Conduct;
“electronic devices” include smart phones, digital watches, PDF material, tablets, ear/head
phones, recorded material in mp3 format;
“electronic records” include- a record generated in digital form by an information system,
which can be transmitted within an information system or from one information system to
another and stored in an information system or other medium;
“Examination material” includes;
(a) any material whether in print or electronic form and includes an examination paper,
notes whether typed, handwritten or in whatever format, instructions for the setting up of
equipment or the preparation of instruments for an examination, materials meant for
practical exams or
(b) any other document or material which is intended to form part of an examination paper
or to enable an examination paper to be prepared, but does not include examination papers
from previous examinations or any other material which is legitimately published in order to
assist candidates in preparation for any examination.
“examination paper” includes a question paper, examination instructions, the draft or copy
of an examination paper or instructions in respect of an intended examination or
examination which has not been taken, and includes an electronic form thereof;
“examination irregularities” includes an examination malpractice other than examination
cheating, including possession of a phone in the examination room, neglecting to sign the
attendance register, refusing to produce an examination card during a University
Examination, picking and or removing examination answer sheet from designated
examination room or platform,
“examination cheating” includes actual, intended, or attempted deception or dishonest act in
relation to any academic work; or impersonation; or being in possession of examination
materials; or use of unauthorized materials or unauthorized equipment, in any form, during
an examination; or collusion; or copying work from or using work written by another person
without acknowledging the source; or soliciting or commissioning work; or making work
available to another person to copy; or submitting for assessment work that has been
previously submitted for another assessment (self-plagiarism); or plagiarizing publications;
or falsifying results.
“Unauthorized equipment” include smart watches, pens and other similar tools, mobile
telephones, tablets, computers, models of calculators and electronic devices not specifically
approved for an examination when carried into an examination room.
“Plagiarism” includes pretending or passing off the work done by the student as original
work whilst it is not. The work done is in fact copied from existing work without
appropriate acknowledgment of the source. Plagiarism can occur not only in essays and
dissertations, but also in scientific experimentation, diagrams, maps, fieldwork, computer
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programs, and all other forms of study where students are expected to work independently
and produce original material.
“collusion” includes the act of two or more students in concert with fellow student or any
other person preparing answers or papers which are examinable when the work should be
carried out by each student individually; or a student knowingly allowing any part of the
student’s academic work to be acquired by another person for presentation as if it were that
person’s own work.
“offensive weapon” includes any tool made, adapted or intended for the purpose of inflicting
mental or physical injury upon another person and include but are not limited to knives,
swords, arrows, sticks and metal bars.
“officer, agent, employee or member of staff”’ includes;
(a) any person who is engaged by the University as an employee or worker and/or who holds
a post in the University
(b) any person to whom the University makes available any of the privileges or facilities
normally afforded to its employees provided that a graduate student working for the
University in a teaching or related capacity and prior to clearance from the University, the
graduate shall be treated as a student for purposes of this Students’ Code of Conduct;
“property” includes money, all forms of property, real or personal, heritable or moveable, or
a thing owned, leased, controlled, used, or occupied by the University and other intangible
and incorporeal property;
“public area” includes any enclosed indoor area open to and frequented by the students, staff
and the general public and where, during a representative 24-hour period the number of
public occupants exceeds the number of employees, except private residences;
“Smoking” includes but is not limited to use of cigarettes, cigars, pipes, e-cigarettes, and
personal vaporizers or other devices associated with vaping.
“records” include all information and documents in whatsoever form relating to a student
and entail all correspondence, forms, reports, statements, recordings, or other tangible
evidence presented during or as part of a disciplinary procedure;
“student” includes
(a) any person admitted to a course of study for any academic programme offered by the
University whether full-time or part-time and includes a person admitted for online
or distant courses;
(b) Any person registered as a student of another University, college, school or
institution, and who is admitted to a course of study at the University on full-time,
part-time or as part of an exchange or other programme or arrangement between the
University and that other institution;
(c) A graduate student working for the University in a teaching or other capacity and
who has not cleared from the University;
(d) Any other person determined to be a student by the Senate;
(e) Any person on suspension order in terms of this Code; or
(f) A postdoctoral fellow is a student for the purposes of this Code;
provided that any person who, having graduated but not cleared from the University and
who has reapplied for admission to a course of study at the University within the next
academic year or applied for transfer from one course of study at the University to another
remains a student during the intervening period;
“suspension” necessitates demanding a student(s) to leave and/or vacate the University
precincts for a period of not more than three (3) years as a form of penalty for violating
University’s Rules, Regulations and the code of conduct and discipline for students;
“Students’ Code of Conduct” comprises the Students’ Code of Conduct, Rules and
Regulations for the time being governing students’ conduct and discipline, and prescribing
the penalties for breach thereof, and includes any lawful additions, amendments and
modifications thereto;
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“unauthorized material “includes books, papers, notes, notes written on clothing or on a part
of the body and other graphic or recorded material, not specifically approved for or allowed
during an examination when carried into an examination room; dangerous and crude
weapons, narcotic and psychotropic substances, illegal substances in the Halls of Residence
and within the precincts of the Halls of Residence;
“University” means the University of Nairobi and all its constituent colleges and affiliates;
“Visitor” means any person who is within the precincts of the Campus and also includes a
student who visits another student in the Halls of Residence.
PART III PURPOSE, OBJECTIVES AND SCOPE OF APPLICATION
A. Purpose of the Code
3.1 The purpose of this Code is to3.1.1 Guide the behaviour and discipline of all the students of the University;
3.1.2 Provide guidance and mentorship to the students towards becoming responsible citizens;
3.1.3 Guarantee an effective, expeditious and impartial students’ disciplinary procedure and
process in tandem with the applicable laws; and
3.1.4 Develop mechanisms for monitoring and evaluating the effectiveness of students’
disciplinary procedures and processes at the University;
B. Objectives of the Code
3.2 The objectives of this Code are to:-
3.2.1 Set out acts and omissions or commissions that constitute unacceptable conduct and
behaviour by students;
3.2.2 Be a tool for mentoring the students into useful and responsible members of the society;
3.2.3 Establish and set out the functions of the various disciplinary committees and other officers
involved in students’ disciplinary processes;
3.2.4 Define the standard procedure and process of handling students’ disciplinary cases and the
nature of sanction(s) likely to be imposed upon a student found in breach of this Code; and
3.2.5 Guide on general conduct, behaviour and actions of students of the University
C. Scope of application of the Code
3.3 This Code applies to all students of the University, including those on University exchange
programmers. It applies to
(a) Activities in which students participate or engage in by virtue of being students of
the university;
(b) Services or facilities extended to students by virtue of being a student of the
University;
(c) The presence of students within the campuses, or their access to, any premises
owned or occupied by the University;
(d) Coaching and mentorship of University students; or
(e) Any activity not covered by a), b),c) or d) above, which is considered to affect
adversely the safety, interests or reputation of the University, its students, employees
or authorized representatives as outlined in this Code.
3.3.1 The University reserves the right to investigate allegations of misconduct arising against
former students under this code, in order to ascertain the facts and determine any penalties
which should be imposed in such cases. The reservation may extend and include contacting
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the parents and or guardians of the concerned students, mitigating factors and
remorsefulness of the student.
3.3.2 The Vice-Chancellor or his assignee and any Disciplinary Committee established under this
Code shall have administrative flexibility and independence while executing and
implementing the provisions of this Code and shall only be subject to the law.
4 PART IV – CONDUCT OF STUDENTS
The provisions set out hereunder shall apply with respect to the conduct of students within the
Campus, as well outside the Campus on University field placement, practical training, industrial
attachments, teaching practice or other University activity including student-staff relationship.
4. General Conduct
4.1 Every student of the University is expected to:-
4.1.1 Respect and comply with the administrative, academic and other procedures and structures
established by the Universities Act, 2012 and amendments thereto, the University of Nairobi
Charter 2013, the University Statutes enacted for the control and governance of the
operations of the University and any other rule, regulation or policy of the University;
4.1.2 Conduct himself or herself in accordance with the highest standards of integrity and
personal discipline and in particular;
(a) Respect the rights and privileges of members of the University community and the
general public at all times;
(b) Carry himself or herself in a civil and dignified manner; and
(c) Act honestly and treat the University employees, students, honorary appointees,
consultants, contractors, volunteers and any other persons with respect and dignity.
4.1.3 Desist and or refrain from any conduct that might bring the University or any section thereof
to disrepute, ridicule or public odium without prejudice to the right to fair and justified
comment and criticism;
4.1.4 Desist and or refrain from any conduct which may disrupt the operation of academic and/or
non-academic activities of the University; maintain a co-operative and collaborative
approach to inter-personal relationships;
4.1.5 Desist and or refrain from all acts of violence, sexual harassment, hooliganism, unruly or
rowdy behavior or any conduct likely to cause a breach of the peace or disturbance to others
within the Campus;
4.1.6 Wear decent, acceptable and appropriate attire at all times so as to maintain the integrity,
dignity, and nobility of University education;
4.1.7 Maintain an appropriate standard of dress and personal hygiene and grooming that enhance
public confidence in the integrity of the University and wellbeing of the student; and
4.1.8 Refrain from engaging in activities that undermine or bring the University into disrepute and
public odium.
5. Academic Guidelines
5.1.1 Students are required to attend lectures and online teachings, tutorials, seminars, practical
and other scheduled courses and activities specified in respective courses of study unless the
student’s absence from class is permitted by an authorized officer of the University.
5.1.2 A student who fails to attend a specified number of lectures, tutorials, seminars, practical
lessons in respect of a particular course without permission from the officers set out in 5.1.1
above shall not sit an examination for that course and/or shall be deregistered from the
course altogether.
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5.1.3 A student shall ensure that his/her registration and progress in academic course and
programme is in conformity with the University’s statutes, rules and regulations.
5.1.4 Students shall ensure full payment of registration fees, tuition fees and other fees and
charges as the University Council shall from time to time determine.
5.1.5 No student shall attend lectures, tutorials, practical lessons and/ or participate in University
activities which a student has not fully paid for unless duly authorized to do so.
5.1.6 Students shall desist and/or refrain from engaging in any activity or behaviour that would
unfairly confer an advantage or disadvantage to another student academically.
5.1.7 Students are expected to avoid engaging in any form of activity or behavior including but
not limited to misrepresentation, dishonesty, abuse of authority , rudeness, favoritism, bias,
misfeasance, corruption, bribery, academic cheating so as to obtain academic advantage of
any kind.
5.1.8 Students shall abide by all rules and regulations as shall be prescribed by the various
departments and faculties of the University relating to the conduct of specific courses and
programmes.
6. Examinations
6.1.1 Students shall comply with all directives issued in relation to an examination, homework
assignment, seminar paper, term paper or any other assignment given to the student in
relation to his/her studies, including the rules of conduct during a written or oral
examination.
6.1.2 Students shall ensure participation in all assignments, seminar papers, term papers,
examinations and other tasks as shall be given in a particular course of study.
6.1.3 All examinations shall be taken in the designated examination room(s) or approved
electronic online platform(s).
6.1.4 A student shall be required to register for a University Examination prior to sitting for the
examination.
6.1.5 A student shall carry a valid Student Identification Card as well as an Examination Card to
the examination room. In absence of the said documents, a student shall not be permitted to
sit for an examination.
6.1.6 Communication in whatever format between students in the examination room is absolutely
prohibited.
6.1.7 Students should not be in possession of any written, graphic, or recorded material, mobile
phone, tablet or any other material or device in the examination room unless with prior
approval of the course instructor and/or supervisor.
6.1.8 If after an examination has started, a student is found in possession of unauthorized material
or unauthorized equipment, including any information inscribed on the student’s body or on
clothing, it shall be presumed that examination cheating has taken place.
6.1.9 Upon the conclusion of an examination, students shall hand over the examination answer
booklets whether written or unwritten to the course instructor or supervisor, and in case of
electronic online examinations, the examination answer booklets shall be submitted as
prescribed and approved by the platform used.
6.1.10 At the end of each examination, a student shall not take away from the Examination Room
or electronic online platform any Examination answer booklets, whether used or unused.
7. Motor Vehicles
7.1.1 Students shall not park Motor Vehicles within the Campus and/or Halls of Residence
without prior written approval from the University designated officer from their respective
college, school, faculty, institute or center.
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7.1.2 The University has no obligation to provide parking bays for students’ motor vehicles.
However in instances where parking space is available, students shall park their vehicles at
such designated parking slots whilst fully aware that the University shall not bear
responsibility for any damage or loss to the vehicle.
7.1.3 Prior to grant of access to the Students’ designated parking bays, a student shall at all times
produce valid student identification to the designated officer, agent or employee of the
University.
8. Property
8.1.1. Students are expected to take reasonable care of the University property.
8.1.2. Students shall not misappropriate or cause damage or engage in activities that expose
University property to misappropriation, loss or damage.
8.1.3. Students shall not remove furniture or equipment from lecture halls, Halls of Residence and
or other University premises without prior authorization by the relevant officer.
9. Firearms and Offensive Weapons
9.1.1 Students are expressly prohibited from being in possession of firearms and/or offensive
weapons of any kind whether such possession is licensed by any Statute or not.
9.1.2 Students are prohibited from carrying or in any other manner being in possession of firearms
while within the Campus.
9.1.3 Possession and/or use of offensive weapons within Campus is strictly prohibited.
10. Alcohol and Drugs
10.1.1 The University is an alcohol and drug free public Academia in compliance with the
provisions of the Alcoholic Drinks Control Act,
10.1.2 Students shall not use, be in possession of, peddle or distribute narcotic drugs or
psychotropic substances within the Campus. For the purpose of this provision, Narcotic
Drug and Psychotropic Substance shall have the meaning stipulated under the Narcotic
Drugs and Psychotropic Substances (Control) Act,
10.1.3 A student should not attend lectures, tutorials, examination Centres and/or practical lessons
while being drunk, in a state of intoxication or under the influence of any narcotic substance.
10.1.4 Alcoholic drinks and cigarettes shall not be consumed in lecture halls, libraries, examination
Centres, computer rooms, cafeteria, – halls of residence, offices or any other non-designated
areas.
10.1.5 Students shall not smoke in public areas within the Campus. The entire university is a nonsmoking zone.
10.1.6 Students shall not act in a violent and /or disorderly manner whilst within the Campus.
11. Demonstrations
11.1.1 Students seeking to participate in demonstration shall obtain necessary permission(s) and
approval (s) from the National Police Service, and thereafter notify the University of such
Permission and approval (s).
11.1.2 Students engaging in demonstrations shall not cause injury to any person and/or cause
damage or destruction to any public or private property, nor shall they litter the area within
which such demonstration is conducted.
11.1.3 Any student who participates in demonstrations, riots and/or picketing shall be personally
liable for any damage and/or loss that will emanate from the demonstrations/riots/picketing.
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11.1.4 In the case of litter, the organizers and/or conveners shall be ordered to ensure a clean-up of
the area or in lieu thereof, pay the cost of the clean-up.
12. Utterances to the Public
12.1.1 All correspondence to the press or other mass media by students or officials of Students’
Associations or Organizations, in their individual capacities, shall strictly bear their names
and private addresses and shall not bear any reference to the University. The student shall be
held personally liable for any statements made to the media or the public.
12.1.2 It shall be a violation of this Code to issue defamatory statements in respect of matters
concerning the University or Students Association and Organization, without prejudice to
the right to fair and justified comment and criticism.
12.1.3 Advertising notices must be in approved designated notice boards and shall be subject to
approval by authorized officers.
Student Associations or Organizations shall not invite any government official(s),
politicians, and representatives of foreign governments or any distinguished guests without
first obtaining the written approval of the Vice-Chancellor, Deputy Vice-Chancellor
(Academic Affairs), and/or Deans.
13. Accommodation Services
13.1.1 All students shall at all material times act lawfully and conduct themselves responsibly
while in the University’s Halls of residence and or premises.
13.1.2 Accommodation services fees for the academic year cover the period from the day of
official University check-in through 10 a.m. of the day after the completion of examinations
or 10 a.m. on the day following Commencement. The day of official University check-in for
first-year students, transfer students, and other participants in Halls of Resident will be
designated by the relevant University officer.
13.1.3 In addition to the terms of any tenancy agreement entered into between a student and the
University, all students are expected to;
(a) Submit authentic documents in support of an application for accommodation within
the University’s Halls of Residence;
(b) Abide by the terms and conditions of contract for accommodation;
(c) Submit authentic and accurate personal information in Halls Management
Information System (HAMIS);
(d) Adhere to the list of allocation of rooms as prepared by the University and vacate
such rooms during any University holiday period;
(e) Admit visitors to the student’s allocated room only between 10.00 a.m. and 10.00
p.m. while taking into account the need for privacy and convenience of the students’
genuine roommates;
(f) Desist from hosting parties or other gatherings at their student residence. Students
who do so shall be held directly responsible for conduct occurring at their residence,
including outside areas, and for their visitors’ behavior;
(g) Desist and/or refrain from harboring persons who are not students of the University
in the Halls of Residence;
(h) Desist and/or refrain from harboring in the Halls of Residence students who have
either been suspended or expelled from the University;
(i) Desist from removing furniture or equipment without authority from his/her room or
importing and disfiguring furniture from lecture rooms or other premises within the
Hall except by prior written permission from the Halls Administration Officer or any
other authorized person;
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(j) Take reasonable care of furniture, fittings and other items in the Halls of Residence;
(k) Surrender all keys issued in respect of the rooms to the Halls Administration Officer
before proceeding on vacation;
(l) Be responsible for any indoor games facilities that they sign for;
(m) Desist from subletting, exchanging, swapping and/or subleasing the room allocated
to the student by the Halls Administration Officer;
(n) Desist from cohabiting within the Halls of Residence;
(o) Desist and/or refrain from cooking in the Halls of Residence or being in possession
of cooking appliances in the Halls of residence. Cooking and cooking appliances,
including electric jugs, kettles ,immersion heaters , microwave ovens, toaster ovens,
crock pots, hot plates, toasters, and grilling machines, are strictly prohibited in the
Halls of Residence;
(p) Ensure that no form of cooking takes place at the student’s allocated room for the
safety of all residents in the Halls of Residence;
(q) Desist and/or refrain from handling and/or being in possession and/or using of any
form of unauthorized materials including dangerous and crude weapons, firearms,
narcotic and psychotropic substances, illegal substances in the Halls of Residence
and within the precincts of the Halls of Residence;
(r) Desist and/or refrain from operating any business and/or hawking within the Halls of
Residence;
(s) Desist and/or refrain from hosting functions within the Halls of Residence unless
expressly authorized by the Halls Administrator;
(t) Ensure that no obstruction and/or attempted obstruction is made against any officer,
employee or agent of the University in the performance of his or her duties;
(u) Only be in possession of keys to rooms or buildings within the University which
have been obtained through the official University’s channels.
(v) Avoid keeping or harbouring animals or pets inside University Halls of Residence;
(w) Be answerable for depositing trash or refuse from their duly allocated rooms into the
proper and designated disposal containers positioned in common areas.
13.1.4 A student who for whatever reason vacates his/her room prior to the lapse of the period in
respect of which the accommodation charges apply shall forfeit the accommodation charges
for the remaining period.
13.1.5 All room allocations are final unless the Chief Halls Office authorizes a room change. A
student who makes a room change without authorization and or permission violates this
Code. 13.1.6 Visits to the Halls of Residence is a privilege, not a right, and must be
respected in command to maintain law and order in the University. The privilege of
visitation in University’s Halls of Residence does not supersede a roommate’s/housemate’s
right to privacy, study time, and sleep.
13.1.7 In case of any conflict between the terms of a tenancy agreement and the provisions of this
Code, this Code shall prevail.
14. CATERING SERVICES
14.1.1 To facilitate satisfactory and efficient services in the catering department, students are
expected to;
(a) Conduct themselves in a civil and orderly manner while in the dining halls and
cafeterias and be courteous to the catering staff and other students;
(b) Pay for meals before being served;
(c) Address complaints or grievances arising from catering services to the office of the
Strategic Management Unit Manager;
(d) Produce valid Student Identification Card before being allowed entry into the dining
halls;
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(e) Desist and/or refrain from engaging in violent and/or disorderly behaviour while in
the dining halls;
(f) Desist and/or refrain from using University cutlery and utensils outside dining halls;
(g) Desist and/or refrain from causing damage to University catering facilities; and
(h) Desist and/or refrain from bringing food and drinks into the dining halls unless with
the permission of the official in charge of the University catering unit.
PART V – OFFENCES
15.1 Failure by a student to adhere to any of the provisions of Part IV of the Code above shall
constitute a disciplinary offense.
15.2 The offenses listed in this Code are not exhaustive, but only indicative and the University
shall, from time to time modify and/or amend the list of offenses in such manner as it thinks
fit to address emerging and cross cutting violation of the Code.
15.3 For purposes of clarity, the undernoted constitute offences in respect of which disciplinary
action shall be instituted against a student.
16. VIOLATIONS RELATING TO PROPERTY
16.1.1 Intentionally, recklessly or unlawfully destroying or damaging the property of or in the
custody of the University.
16.1.2 Intentionally, recklessly or unlawfully destroying or damaging the property of other
students, officer, employee or agent of the University.
16.1.3 Misusing the property of or in the custody of the University
16.1.4 Interfering with any equipment or apparatus installed within the University.
16.1.5 Behaving in a manner that causes, or is likely to cause, death, unnecessary suffering, harm
or distress to any of the University’s species of wildlife or domesticated or semidomesticated animals.
16.1.6 Directly or indirectly handling stolen and/or illegally obtained property.
16.1.7 Committing or attempting to commit arson and/or being accessory thereto.
16.1.8 Destroying or attempting to destroy property by use of a flammable substance.
16.1.9 Selling or supplying whether directly or indirectly any of the University’s property of
whatever description.
16.1.10 Stealing the property of the University, Staff, Student or any other person.
16.1.11 Embezzlement or any form of misappropriation of the property of the University, staff,
student or any other person.
16.1.12 Committing break-ins and burglary.
16.1.13 Infraction of regulations or instructions governing the use of the University facilities or
facilities of institutions in which the University operates, including academic materials,
apparatus, halls, libraries, offices, vehicles and transportation facilities , parking lots and
open areas.
17. INJURY OR HARM TO PERSON(S)
17.1.1 Taking part in a fight within the University premises.
17.1.2 Assaulting, maiming or inflicting harm upon an officer, agent or employee of the University,
student or any other person.
17.1.3 Harassing, bullying, trolling or psychologically assaulting an officer, agent or employee of
the University, student(s) through e-mail, telephone, pictures, gesture or any other medium
of whatever description.
17.1.4 Exhibiting or threatening to use violence or abusive language towards, an officer, agent or
employee of the University, student or any other person substance.
17.1.5 Harassing, intimidating, victimizing or discriminating an officer, agent or employee of the
University or a student in any form on grounds of age, disability, race, ethnic or national
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origin, religion or beliefs, sex, sexual orientation, gender reassignment, pregnancy, marriage
or civil partnership or socio-economic background.
17.1.6 Engaging in activities which put the health, well-being and safety of an officer, agent or
employee of the University or a student at risk.
17.1.7 Unwarranted raising of false fire alarm or any other fabricated alarm within the University.
17.1.8 Failure to evacuate any part of the University or University-owned or administered
accommodation when a fire alarm or any other alarm is made and/or returning before being
authorized to do so by a fire officer or authorized member of the University staff.
17.1.9 Possession of knives, swords, sticks, metal bars or any other implements or articles which
might endanger the lives of members of staff or students or any other persons.
17.1.10 Making fabricated allegations against the University, an officer, agent or employee of the
University staff or another student which are deemed to be injurious, vexatious, malicious or
false. 17.1.11 Commission of sexual violations and mistreatment as defined in the Sexual
Offences laws and the relevant University Policy against a member of staff or a student or
any other person.
17.1.12 Harbouring suspended or expelled students within University precincts.
17.1.13 Commission of any misconduct prior to enrolment at the University, the commission of
which poses a threat to staff or student or good order in the University.
17.1.14 Obtaining, forcing, extorting or coercing an officer, agent or employee of the University, a
student or any other person to part with money or any other valuable substance.
18. VIOLATIONS RELATING TO DISRUPTIONS OF UNIVERSITY ACTIVITIES,
FUNCTIONS & EVENTS
18.1.1. Obstructing or impeding and/or attempting to obstruct or impede an officer, employee or
agent of the University from carrying out his/her duties.
18.1.2. Behaving in a manner which obstructs, intrudes, limits , frustrates or disrupts any lecture,
laboratory practical’s, meeting(s), examination(s) or any other University’s activity
authorized to be held, given or undertaken within or outside the University precincts
18.1.3. Boycotting scheduled lectures, tutorials, field trips and other courses of instruction.
18.1.4. Convening, organizing or participating in any demonstrations, gatherings, ceremonies or
processions for which approval has not been obtained from the University administration.
19. VIOLATIONS RELATING TO INFORMATION
19.1.1 Knowingly giving false information, concealing information or submitting forged documents
to the University in order to gain privileges or advantages at the University.
19.1.2 Using electronic and social media in a manner that constitutes breach of this Students’ Code
of Conduct.
19.1.3 Failing or refusing to disclose correct identification or other relevant details/information to
the University or any other state agency when required to do so.
19.1.4 Giving false testimony and/or concealing information before a Disciplinary Committee of the
University
19.1.5 Failing to appear or refusing to testify before any disciplinary authority of the University.
19.1.6 Writing, publishing and/or distributing any literature of malicious or rebellious nature
without prejudice to the right to fair and justified comment and criticism.
19.1.7 Refusing to identify oneself before a University staff or agent who is performing his/her
duties.
19.1.8 Posting or circulating non-official communication materials in the form of notices, leaflets,
flyers, brochure, and handouts on University’s notice boards or the University social media
official pages.
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20. VIOLATIONS RELATING TO CONDUCT OF EXAMINATIONS
20.1.1. Violating directives issued in relation to an examination, homework assignment, seminar
paper, term paper or any other assignment given to the student in relation to his/her studies,
including the rules of conduct during a written or oral examination.
20.1.2. Fraudulent, negligent and/or deceitful obtaining of admission and registration into the
University’s course or programme.
20.1.3. Unauthorized possession of used or unused examination answer booklets inside or outside
the examination room or approved electronic platform.
20.1.4. Unauthorized possession of any written, graphic material while in an examination room or
approved electronic platform.
20.1.5. Communicating with another student and/or person during an examination so as to seek
unlawful and/or irregular assistance of any kind.
20.1.6. Failure to return examination answer booklets in whatever form with written or unwritten
answers after an examination.
20.1.7. Purporting to sit for an examination while outside the examination room or in undesignated
examination room or approved electronic platform.
20.1.8. Committing acts of plagiarism by falsely accessing another person’s work and appending
one’s name and signature on such work without acknowledgement thus pretending and/or
holding out to be the source of the work.
20.1.9. Disrupting, hacking or pony-trekking the conduct of University examinations.
20.1.10. Destroying evidence pertaining to examination malpractices and/or irregularities.
20.1.11. Presenting oneself for an examination in a course unit in which the student is not registered
for.
20.1.12. Claiming marks in a course unit whilst aware that he/she did not register for and/or sit for
the examination.
20.1.13. Deliberate failure or refusal to hand in the examination script at the end of the examination.
20.1.14. Unauthorized making of changes in the original answer script after submission for
marking;
20.1.15. Fraudulently replacing the original answer script and/or alteration of the grade(s);
20.1.16. Disobeying, threatening and assaulting an invigilator in the course of his/her duty.
20.1.17. Involvement in and/or being party to any act of tampering with examination data.
20.1.18. Causing damage or destruction to University examination material or facilities.
20.1.19. Impersonation by presenting oneself to take part in an examination in which one is not
registered; registering for an examination using false name or identity or falsely using a
certificate, testimonial, signature, photograph or a document of another student to sit for an
examination on the pretext of the bona fide student.
20.1.20. Absenting oneself from examination without sufficient and/or justifiable reason.
20.1.21. Sitting or registering for University examination using a forged examination card.
21. VIOLATIONS RELATING TO FINANCIAL MATTERS
21.1.1 Knowingly or fraudulently accessing or using University services and facilities without
payment of prescribed charges.
21.1.2 Knowingly or fraudulently failing to account for all monies and allowances received in
accordance with the University Financial Regulations.
21.1.3 Attempting, giving or receiving a bribe in order to obtain any of the University services and
facilities.
22. VIOLATIONS RELATING TO HALLS OF RESIDENCE
22.1.1. Failing to comply with the terms and conditions of the contract for accommodation.
22.1.2. Admitting or harboring unauthorized person(s) in the Halls of Residence.
22.1.3. Admitting a visitor(s) into the Halls of Residence beyond authorized hours.
22.1.4. Providing false information to the Halls Management Information System (HAMIS).
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22.1.5. Subletting a University facility to another person, whether a student or not, without the
authorization or consent of the University.
22.1.6. Operating illegal and/or unauthorized business within the Halls of Residence.
22.1.7. Cohabiting within the Halls of residence.
22.1.8. Exchange of rooms without authority
22.1.9. Cooking in the Halls of Residence
22.1.10. Obstructing or attempting to obstruct any officer, employee or agent of the University in
the performance of his/her duties
22.1.11. Hosting functions within the Halls of Residence without the authority or consent of the
University.
23. VIOLATIONS RELATING TO CATERING SERVICES
23.1.1. Engaging in violent or disorderly behavior in the dining halls.
23.1.2. Causing damage to University catering facilities.
23.1.3. Bringing in food and drinks into the Dining room without authority of the University official
in charge of catering.
24. VIOLATIONS RELATING TO HEALTH SERVICES
24.1.1. Utilizing fake documents in order to access University medical services.
24.1.2. Presenting inaccurate and false personal information to the University Health Management
Information System (UHMIS).
24.1.3. Seeking medical services whilst not attending a course of study in the University.
25. OFFENCES RELATING TO SPORTS AND GAMES
25.1.1. Unauthorized use of University sports services and facilities without permission from the
Director Sports and Games.
25.1.2. Negligent handling of University sports facilities, utilities and equipment.
PART VI – RULES AND PROCEDURES RELATING TO DISCIPLINE
26. DISCIPLINARY AUTHORITY, POWERS AND FUNCTIONS
26.1. The responsibility of exercising student’s disciplinary authority, power and function in the
University is vested in the Senate.
26.2. The Senate shall from time to time delegate such authority, power and function to any other
officer, body or authority of the University.
26.3. The Senate’s disciplinary power set out in paragraph 26.1. is hereby delegated to various
Committees established under this Code.
27. ESTABLISHMENT OF THE DISCIPLINARY COMMITTEES
27.1. There are established the following Senate Disciplinary Committees:-
a) The Halls Disciplinary Committee to hear and determine cases of misconduct and
violations committed within the University’s Halls of Residence or relating to
conduct in the University’s Halls of Residence.
b) The Faculty Disciplinary Committee to hear and determine all other cases of
misconduct and violations including examination malpractices committed within the
University Campuses.
c) The Appeals Disciplinary Committee to hear and determine appeals from the
decisions of the Halls Disciplinary Committee or the Faculty Disciplinary
Committee.
27.2. The quorum of a Disciplinary Committee shall be at least three (3) members.
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27.3. The Disciplinary Committees shall have administrative flexibility. In absence of the
designated Chairperson or Secretary, members of the respective Committee present at the
meeting shall elect one among themselves to act as Chairperson or Secretary;
Provided that nothing in this Part precludes the Committee from requesting the University
Administration to second a member of its staff to render secretarial services.
27.4. The Disciplinary Committees shall have power to regulate their own procedures.
27.5. The Disciplinary Committees shall have due regard to the Constitution of Kenya and the
law.
28. COMPOSITION OF DISCIPLINARY COMMITTEES
28.1. The Halls Disciplinary Committee shall comprise – the following persons:-
(i) The Director of Student Welfare Services or his/her nominee who shall be the
Chairperson.
(ii) The Dean of the Faculty of the affected student or his/her nominee.
(iii) A Senate Member Representative nominated by the Chairman of the Senate or
his/her nominee.
(iv) The Strategic Management Unit Manager or his/her nominee.
(v) The Students’ Representative from the relevant Hall of Residence and/or Student
Campus Association.
28.2. The Chief Halls Officer or his nominee shall be the secretary of the Halls Disciplinary
Committee.
28.3. The Faculty Disciplinary Committee shall comprise the following persons:-
(i) The Dean of the Faculty of the affected student or his/her representative who shall be
the Chairperson.
(ii) Two Senate Representatives or their nominees, nominated by the Chairperson of the
Senate.
(iii) The Chair of the Department of the affected student or his/her nominee.
(iv) A student representative from the Campus Students Campus Association.
28.4. The Faculty Registrar or his nominee shall be the secretary to the Faculty Disciplinary
Committee.
28.5. The Appeals Disciplinary Committee shall comprise the following persons:-
(i) Deputy Vice-Chancellor to be nominated by the Vice-Chancellor and who shall be
the Chairperson.
(ii) Two members of the Senate nominated by the Chairperson of the Senate
(iii) The Vice-Chancellor shall appoint two (2) persons who have a distinguished service
and are serving members of the University, who will serve for such term as the ViceChancellor shall specify.
28.6. The secretary to the Students Appeals Disciplinary Committee shall be appointed by the
Chairperson of the Senate.
28.7. The quorum of the Students Appeals Disciplinary Committee shall be three (3) members. In
absence of the Chairperson, the members present shall appoint one of the members as the
Chairperson for that session.
29. ROLE OF THE UNIVERSITY IN DISCIPLINARY PROCEEDINGS
29.1. Institution of criminal proceedings in a court of law against a student under any law in
Kenya or abroad shall not be a bar to internal disciplinary proceedings being instituted
against such a student by the University
30. DUTIES AND RIGHTS OF THE STUDENT IN DISCIPLINARY PROCEEDINGS
30.1.1. Every student shall assist and cooperate with officers from the Security Department and the
Disciplinary Committees established under this Code. The student shall in particular;
(a) Respond to any inquiry by the security officers in a timely manner;
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(b) Comply with any direction or request from the security officers or Disciplinary
Committee;
(c) Furnish the security officers or Disciplinary Committee with such information or
material as may be required to discharge their mandate under this Code; and
(d) Notify the University immediately upon conviction on any criminal charge or formal
caution for criminal conduct in a court of law in Kenya or abroad.
30.1.2. A student facing disciplinary action shall be responsible for informing his or her witnesses
the place, date and time of the hearing.
31. NOTICE
31.1.1. Whenever notice is required to be given to a student or any other communication made to a
student under this Code, such notice or communication shall be delivered and/or made;
(a) To the student in person if reasonably possible; and/or
(b) To the student’s e-mail address as indicated in the student’s academic or other record
maintained by the University; and/or
(c) By a text message to the student’s last known telephone number.
Any of the foregoing modes of communication and/or a combination thereof shall be
deemed sufficient service upon the student.
31.1.2. The University shall at all times maintain a record of the email addresses and telephone
contacts of all students.
31.1.3. It shall be an obligation of each student to ensure that at all material times the email address
and telephone contacts that the student submitted to the University are valid and operational.
31.1.4. Upon receipt of any communication from the University, a student shall acknowledge
receipt by email as well as by signing on the duplicate copy of the notice and/or any other
written communication. The aforesaid duplicate shall be retained by the University.
32. INQUIRY
32.1.1. Any person who considers that a student has acted in violation of the rules and regulations
of the University or this Code shall lodge a Complaint with the Security Department of the
relevant Faculty/Department (hereinafter referred to as “Security Department”) within three
(3) working days from the date of occurrence of the act or commission/omission complained
of.
32.1.2. On receipt of the complaint, the Security Department shall decide whether to initiate an
inquiry within three (3) working days.
32.1.3. The Security Department shall initiate an inquiry where
(a) The complaint relates to an allegation which, if proven, could possibly be regarded
as a potential breach of this Code; and
(b) The information provided suggests that there is a realistic prospect that sufficient
evidence will be available to determine whether or not the alleged incident has
occurred.
32.1.4. Where the Security Department decides not to initiate an inquiry, it shall communicate the
reasons for this to the Complainant within 3 working days.
32.1.5. Where a Complaint has been lodged as set out under paragraph 32.1.1 above, and the
Security Department has decided to initiate an inquiry, it shall, within three (3) working
days, inform the student concerned that a Complaint has been lodged against him/her and is
under inquiry by the Security Department.
32.1.6. In the conduct of inquiries, the officers from the Security Department may summon any
student or agent, officer or employee of the University to appear before it or furnish the
security officers with any information or material required for the inquiry.
32.1.7. Where any student not being the subject of inquiry fails to honour any summons, request
and/or in any manner fails to comply with any lawful request for information, the Security
Department may refer the student to the Vice Chancellor for appropriate action.
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32.1.8. A student who is the subject of an inquiry has the right to be accompanied by a
representative of a Student Association or another student who is in good standing with the
University during any interview that may be conducted by the officers of the Security
Department. The student shall provide such answers and/or information required by the
Security Department.
32.1.9. Pending conclusion of an inquiry, the Vice-Chancellor or his nominee may at his/her
discretion and in the interests of the University, impose such restrictions upon the student as
he/she may deem fit including precautionary suspension of the student from the University
pending the outcome of the inquiry and subsequent disciplinary proceedings, if any.
32.1.10. The precautionary suspension is used to protect the members of the University community
or a particular member or members, or members of the general public, or to ensure that a
full and proper inquiry is carried out.
32.1.11. The Security Department shall conclude inquiries expeditiously and submit a progress
report within three (3) working days from the occurrence of an incidence of violation of this
code or any other University regulation.
32.1.12. A Complaint may be withdrawn by the Complainant in writing at any time prior to a
decision being made by the Halls Disciplinary Committee or the Faculty Disciplinary
Committee.
32.1.13. The period for lodgment of a complaint and subsequent inquiry may be extended by the
Security Department for a period not exceeding seven (7) days in respect to lodgment of the
complaint as well as a further period of seven (7) days for the inquiry if sufficient reason
exists and which reason shall be tendered before the relevant Disciplinary Committee.
32.1.14. The Security Department shall handle evidence on Student misconduct for both academic
and non-academic matters. An examination invigilator shall be a witness of the Security
Department in all examination malpractices.
32.1.15. The inquiry procedures and processes outlined above shall also apply with necessary
modifications in case(s) of examination irregularities and malpractices.
33. INQUIRY REPORT
33.1.1. Within three working (3) days from the date of conclusion of the inquiry, the Security
Department shall;
(a) In the case where the Security Department recommends that no disciplinary action
should be taken against the student, submit to the Vice Chancellor a written inquiry
report outlining its findings and recommendation; or
(b) In the case where the Security Department recommends that disciplinary action
should be taken against a student, submit the undernoted to the relevant disciplinary
committee:
i) A copy of the Inquiry Report
ii) A copy of the Notice of violation, stating the violation and particulars of the
violation;
iii) A list of witnesses intended to be called upon to testify.
34. DISCIPLINARY COMMITTEE PROCEDURES AND PROCESSES
34.1.1. The Halls or Faculty Disciplinary Committee shall within seven (7) days from the date of
receipt of the Inquiry Report furnish the affected student with;
i) A copy of the Notice of Violation.
ii) A copy of the Inquiry Report, and all other documents and materials pertinent to the
matter.
iii) A written notice of not less that fourteen (14) days specifying the place, date and
time when the student is required to appear before the Committee to answer to the
complaints levelled against him/her.
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iv) May appear before a Committee accompanied by a representative of the Students
Association or any other student in good standing with the University.
34.1.2. On the date of the disciplinary hearing, the Committee shall read to the student, in a
language that the student understands, the Notice of Violation against him/her and request
the student to indicate whether he/she accepts or denies the Notice of Violation.
34.1.3. If the student accepts the Notice of Violation;
(a) The Committee shall record the acceptance of the Notice of Violation by the student
and any mitigation offered by the student.
(b) Upon listening to the statement in mitigation, the Committee may adjourn to
consider an appropriate sanction and/or penalty.
(c) Within three (3) days of the acceptance of the Notice of Violation, the Disciplinary
Committee under the hand of the Chairperson shall inform the student in writing of
the sanction and/or penalty together with the student’s right to appeal to the Students
Appeals Disciplinary Committee. The communication by the Disciplinary
Committee shall be in the mode set out in paragraph 31.1.1.
34.1.4. In the event that the student denies the Notice of Violation, a disciplinary Hearing shall take
place.
34.1.5. At the disciplinary hearing, the procedure shall be as follows;
(a) The Security Department shall adduce oral and/or documentary evidence in relation
to the Notice of Violation made against the student.
(b) The student shall be at liberty to cross-examine the witnesses summoned by the
Security Department as well as adduce oral and/or documentary evidence. If
necessary, the student may summon his/her witnesses.
34.1.6. Any student who hinders or obstructs the proper conduct of proceedings before the
disciplinary committee, or fails to obey any lawful instruction(s) or direction(s) by the
Committee Chairperson shall be withdrawn from the hearing and proceedings will be
commenced or continued in his/her absence.
34.1.7. The disciplinary process is an internal process of the University. Consequently an affected
student may only be accompanied to the Disciplinary Committee by a Student Association
Official or any other student who is in good standing with the University.
34.1.8. Failure by a student facing disciplinary action to be accompanied by another student shall
not hinder the Committee from proceeding with the hearing nor negate any decision made in
the proceedings as every student is deemed to know his/her rights.
34.1.9. The Disciplinary Committee may allow a student’s request to adjourn the hearing date if
sufficient reason is disclosed. A request for adjournment prior to the date of hearing shall
also include an email address through which the decision of the Committee on the
application may be promptly relayed to the student.
34.1.10. A request for postponement of a hearing shall be in writing but the Committee may hear an
oral request if good grounds are disclosed. The Committee shall decide on the application
and communicate its decision to the student whether orally or in writing.
34.1.11. The Disciplinary Committee may adjourn any proceedings from time to time on such terms
as it thinks fit but will conclude the inquiry within twenty eight (28) days from the date of
commencement.
34.1.12. The Disciplinary Committee shall endeavor to conclude the disciplinary hearings
expeditiously.
34.1.13. A student may, in writing, waive any or all of his/her rights during the disciplinary hearing
including the right to appear before the Committee and to cross-examine witnesses.
34.1.14. If a student who has been served with notice of hearing fails, without good cause, to appear
before the Disciplinary Committee on the date and place stated in the notice, the Committee
may proceed with the hearing in the absence of the student and may make appropriate orders
as it may deem fit.
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35. DECISION OF THE DISCIPLINARY COMMITTEE
35.1.1. The decision of the Disciplinary Committee shall be in writing setting out a summary of the
case against the student, any representations made by the student or his/her witnesses in
answer to the Complaint, the factual conclusions by the Committee; and the reasons for the
decision.
35.1.2. A decision that a student has violated this Code can only be made if there is proof that the
student has engaged in the violation alleged.
35.1.3. The standard of proof that shall be used in all discipline cases is the balance of probabilities,
which is the standard of proof used in civil law. This means that the Security Department or
the Disciplinary Committee will be satisfied that the event occurred if they consider that, on
the evidence available, the occurrence of the event was more likely than not.
35.1.4. The decision of the Disciplinary committee shall be communicated as set out in paragraph
31.1.1 above.
35.1.5. The Disciplinary Committee shall take into account any exonerating factors and/or
mitigation made by the student and thereupon make a final determination of the case
including the penalty to be imposed upon the student.
35.1.6. Each Disciplinary Committee shall submit to the Senate a report of all Disciplinary matters
handled by the Committee in June and December in each year.
36. Penalties
36.1.1. The Disciplinary Committee may mete out such sanctions as are commensurate with the
wrong committed by the student.
36.1.2. The University may, from time to time, modify and/or amend the complaints which are
actionable.
36.1.3. The Disciplinary Committee may order any one or more of the following penalties upon a
student:-
(a) Issue a formal written warning, reprimand, or severe reprimand.
(b) Require the student to write an apology to the University or other person as the case
may be.
(c) Confiscate and retain, without compensation, any offending item which was found in
the possession of the student.
(d) Require the student to have restricted contact or no contact within the University or
with a specified person for a defined period of time.
(e) Require the student to pay in whole or part the cost of repair or replacement of any
property that was damaged or stolen.
(f) Terminate the occupancy of University accommodation on giving a written notice of
14 days.
(g) Revoke a tuition discount, award, scholarship or any other benefit entirely or for a
specified period of time.
(h) Disqualify the student from taking a course or an examination(s).
(i) Postpone, for a specific period of time, the conferment upon the student of a degree
or other award due to the student.
(j) Suspend the student from the University for a specified period of time.
(k) Expel the student from the University. Expulsion entails the immediate termination
of a student’s registration and the prohibition of further registration.
(l) Order that the student provides compulsory service to the University for a specified
period of time.
(m) Recall the degree certificate already awarded to a former student who had graduated
but there emerges sufficient evidence showing their involvement in examination
malpractice including plagiarism.
(n) Any other penalties as the Disciplinary Committee may, in the circumstances, deem
appropriate;
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Provided that the Disciplinary Committee shall take into account the severity of the
violation, the mitigating circumstances by the student, and shall have discretion to
impose a penalty that is appropriate in the circumstances.
36.1.4. Where the penalty imposed on the student is payment of a surcharge or compensation, the
specified amount shall be paid to the Finance Officer or other officer as directed by the
Committee not later than seven (7) days from the date of the decision.
37. APPEALS DISCIPLINARY COMMITTEE
37.1.1. A student who is dissatisfied with the decision of a Disciplinary Committee may, within
seven (7) days from the date of the decision lodge an Appeal with the Appeals Disciplinary
Committee.
37.1.2. The Appeal shall be in writing, concisely setting out the grounds of Appeal in a concise
manner and shall be in the format set out in Appendix VII with any necessary modifications.
A copy of the Notice of Violation that was provided to the student by the Security
Department as well as the decision against which the appeal relates shall be attached to the
Appeal.
37.1.3. Within three (3) days from the date of receipt of the Appeal, the Appeals Disciplinary
Committee shall call for a record of the proceedings before the relevant Disciplinary
Committee. The aforesaid record shall be availed to the Appeals Disciplinary Committee by
the relevant Disciplinary Committee within three (3) days from the date of the request.
37.1.4. Within seven (7) days from the date of receipt of the Appeal, the Appeals Disciplinary
Committee shall issue a written notice of not less than fourteen (14) days specifying the
place, date and time when the student is required to appear before the Appeals Disciplinary
Committee to make oral representations in support of the Appeal.
37.1.5. The aforesaid written notice shall equally be served upon the Security Department together
with a copy of the grounds of the Appeal. The Security Department shall be expected to
make representations during the hearing of the Appeal.
37.1.6. The student who has lodged the appeal shall have the right to begin and the Security
Department shall respond.
37.1.7. Pending determination of an Appeal, the Appeals Disciplinary Committee may, on the
application of the student, stay the payment of a surcharge, compensation or execution of
any other penalty. Suspension or expulsion from the University shall not be stayed pending
the hearing and determination of the Appeal.
38. DECISIONS OF THE APPEALS DISCIPLINARY COMMITTEE
38.1.1. The Appeals Disciplinary Committee may dismiss the entire appeal or part thereof and
uphold the decision of the Disciplinary Committee; or set aside the entire decision of the
Disciplinary Committee or part thereof and vacate or modify the penalty imposed on the
student.
38.1.2. The decision of the Appeals Disciplinary Committee shall be communicated to the student
under the hand of the Chairperson of the Committee or his/her nominee within three (3)
days from the date of conclusion of the hearing.
38.1.3. The Appeals Disciplinary Committee may, on its own motion or on application by an
affected party, and by an appropriate certificate in writing, correct any copying and/or
typographical errors in the documents recording decisions of the Committee.
38.1.4. The decision of the Appeals Disciplinary Committee shall be final and there is no further
opportunity for appeal against the decision within the University.
39. WITHDRAWAL OF AN APPEAL
39.1. A student may withdraw his or her request for appeal within three (3) days from the date of its
lodgment with the Students Appeals Disciplinary Committee
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PART VII – MISCELLANEOUS
40. PROTECTION FROM PERSONAL LIABILITY.
40.1. No member of the Disciplinary Committees or any officer, staff or agent of the University
shall be held liable for any action, claim or demand whatsoever if such an action is done in
good faith in the execution of the functions, powers or duties of the Office.
41. DISCLOSURE OF INTEREST
41.1. Any member of a Disciplinary Committee who has any interest, whether direct or indirect,
in a matter under consideration by the Committee shall as soon as is practicable declare such
interest and may not take part in any consideration, discussion or vote on any question
touching on such matter.
42. PROCEDURE AFTER SATISFACTION OF PENALTY
42.1. Upon serving a penalty under this Code, the concerned student shall apply to the Vice
Chancellor for readmission and/or discontinuation of any restriction as the case may be.
Such application shall be made by the affected student timeously.
42.2. The Vice-Chancellor shall respond to the application either allowing readmission or
rejecting the request within a reasonable period.
PART VIII-TRANSITIONAL PROVISIONS
43. TRANSITION
43.1.1. Upon enactment of this Code, all existing Disciplinary Codes and/or Rules and Regulations
shall immediately cease to have effect and shall be deemed as withdrawn by the University.
Upon enactment, this Code shall be the only regulatory Code of conduct at the University.
43.1.2. All pending disciplinary proceedings before the existing Committees of the University shall,
at the date of enactment of this Code, be continued with such necessary modifications as
though they were commenced under this Code;
Provided that any decision, direction or order which was issued, given, or made pursuant to
the provisions of the repealed Disciplinary Codes and/or Rules and Regulations shall remain
valid until otherwise cancelled, revoked, varied or abolished under this Code.
43.1.3. Additional policies relating to matters of student discipline may be approved which shall
apply to particular activities or locations within the University. This may include the
delegation of powers of investigation and powers to impose penalties where offences are
found to have been committed.
44. REVIEW AND AMENDMENTS TO THIS CODE
44.1. The University Council and Senate reserve the right to review, amend, change or otherwise
vary the Students’ Code of Conduct.
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PART IX – PENALTIES
RELATING TO
VIOLATIONS OF THE
STUDENTS’ CODE OF
CONDUCT Description
Minor violation Major violation
The undernoted shall comprise minor
violation of the students code of conduct;
Acts committed inadvertently
Offence is not of a significant impact to
the University and the general public
The undernoted shall comprise major
violation of the students code of conduct
Willful acts of breach of the students
code of Conduct,
Commission of multiple offences;
repeated offences,
Significant breach of academic
integrity or
Acts which could pose legal risks to the
university
Violation in relation to:- Penalties in respect to
offences categorized as
minor violation of the
students code of conduct;
Penalties in respect to
offences categorized as
major violation of the
students code of conduct;
i. General offences
Restrictions on access to
one or more activities of
the University as may be
deemed necessary.
Expulsion and or
recommendation for
Criminal prosecution.
Demand a written apology by the
student to the University, issue a
warning/caution letter, a reprimand or
severe reprimand.
Compulsory community service,
Referral of student to counseling and
rehabilitation.
Restitution by payment of damages/ for
any damage or loss suffered by the
University or other party.
Payment of fine.
Deregistration or suspension from a
University programme,
Revocation of a student’s admission to
the University, award of a scholarship,
academic privilege, qualification due to
the student.
I confirm that I have read and understood the Rules and Regulations governing the
organization, conduct and discipline of Students.
Name………………………………………… Reg. No……………………………
ID NO………………………………………. Date………………………
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UNIVERSITY OF NAIROBI
REGULATIONS GOVERNING THE ORGANIZATION CONDUCT AND DISCIPLINE OF STUDENTS
AT THE UNIVERSITY OF NAIROBI
D E C L A R A T I O N
(To be completed in duplicate)
I. …………………………………………………………………ID No. ……………………………
declare that I have read the regulations governing the Organization, Conduct and Discipline of
Students at the University of Nairobi, and understood their content and meaning, and undertake to
abide by them.
SIGNED………………………………………………….…DATE………………………… ………
FACULTY……………………………………………………………….
DEGREE PROGRAMME………………………………………………………………………….
KCSE INDEX NO. …………………………………………..YEAR..……………………………
UNIVERSITY REGISTRATION NO.…………………………………………………………
THIS DECLARATION IS EXCECUTED
AT…………………………………………THIS……………………………… …
DAY OF…………………………………
BEFORE ME:
…………………………………………………………………………………………………………
(JUDGE, MAGISTRATE OR COMMISSIONER FOR OATHS)
SIGNATURE & STAMP
…………………………………………………………………………………………………………
ACADEMIC REGISTRAR
On behalf of the University
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JI/14
IMPORTANT INFORMATION ON UNIVERSITY PROCEDURES AND PROCESSES
1. DEFERMENT OF ADMISSION
A student who for any reason is unable to take up the offer of admission will be required to inform
the Academic Registrar by either filling in Form J1/1B of the Joining Instructions or writing
directly to the Academic registrar. This information should reach the Academic Registrar at least
one week prior to the date of registration. The student will be required to apply to defer admission
on an annual basis but after the second year the offer of admission will lapse and the student will be
required to re-apply afresh for admission. It is important that a student who defers admission
ensures that he or she receives an official letter of deferment of admission from the Academic
Registrar. A student who fails to inform the Academic Registrar of his/her deferment of admission
will be deemed to have forfeited his/her position and will be deregistered.
2. STUDENT IDENTITY CARDS
After the registration formalities and payment of the identity card charges, every student is issued
with a student identity card bearing his/her picture and name, registration number and the course
and Faculty/School/Institute registered in. Students will be photographed for student identification
cards at the registration centers. They will thereafter log in to the student portal as detailed in JI/17
for submission of requests for the card. The identity card allows easy identification of students and
gives the student access to various university services (e.g. the library, the student clinic, the halls of
residence etc). Every student must ensure that they have their student identity card at all times and
that the card has the correct information and is valid at all times for the duration the student is in the
university.
3. LOSS OF IDENTITY CARD
A student who loses his/her university identity card will be required to report the loss to a police
station and acquire an abstract. They will also be required to report the loss to their
Faculty/School/Institutes offices from where they get a letter confirming the loss and their student
status. After getting these two documents the student should report to the faculty library for a
clearance note to indicate that the card is not held in the library.
After that the student reports to the Admissions Office (Main Campus) for a re-issue of the student
card upon payment of the relevant fees.
4. TEMPORARY WITHDRAWAL
If for any reason a student who is already registered for a particular course has to leave the course
for a particular period, the student will be required to apply to the academic registrar for temporary
withdrawal. All applications for temporary withdrawal must be endorsed by the Dean of the
respective faculty/school/institute and must state the reasons for and the duration of such
withdrawal. Any student who withdraws from a course without seeking appropriate authority will
be deemed to have absconded from the course and will therefore be de-registered from the course.
5. INTER-FACULTY TRANSFERS
Inter-faculty transfers are processed within the first three weeks of the first semester. Students
should note that transfers can only be offered if there is a vacant position and if the student meets
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the requisite admission criteria for the particular course. Students should also note that merit is used
as criteria for transfer and that all applicants to a particular course will be ranked in order of merit.
A student wishing to transfer will be required to submit his/her request for inter faculty transfer
online through the student portal upon payment of the fee of Kshs.1000/= at the student finance.
Students who will have succeeded in their application for transfer will receive an official letter of
transfer from the academic registrar and will be expected to report and register in their new courses
by the fourth week of the semester at the latest.
It is important for students to note that all inter-faculty transfers are subject to approval by the deans
committee and that once the transfers have been approved the exercise is closed and no late
applications or appeals will be considered.
6. ABSENCE DUE TO ILLNESS
A student who misses any lectures, practicals, continuous assessments, examinations e.t.c. due to
illness, must inform in writing the lecturer concerned, the chairman of department and the dean of
the faculty of such absence as soon as is feasibly possible.
7. NOMINAL ROLL
The Nominal Roll is a record of students registered in each degree programme every semester/year.
It gives important details on the student as well as recording the progress of the student from
semester to semester (and yearly). It is important for every student to ensure that he/she signs the
nominal roll in the Deans office of their respective faculty at the beginning of each semester and to
ensure that the information given in the nominal roll is correct and up to date.
8. COURSE/SUBJECT REGISTRATION
Every student is required to register for the courses/subjects he will undertake by filling in the
relevant form at the Deans office at the beginning of every semester (first three weeks). The student
must ensure that the registration is complete by having the form approved and signed by the
chairman of department where the courses are to be offered and the deans of the respective faculty.
When registering for the courses the student will do well to ensure that the correct courses and the
course codes are used and that the form is returned to the Dean’s Office promptly.
9. ORDER OF NAMES
The name used during your application for Admission as indicated in the Admission form will be
the official name that will be used in all your university records .This name should be the one
appearing in your National ID/Passport and will reflect in the following order:
Surname [Family name]: First name: Middle name:
e.g. MUGO AGNES WANJIRU
NB: [Use of initials is not allowed].
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At the end of the course this name will be re-arranged and will appear in your Degree/Diploma
Certificate in the order of:
First name: Middle name: Surname [Family name]:
e.g. AGNES WANJIRU MUGO
NOTE: Ensure that your names are accurately recorded in the correct order.
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JI/15
EXAMINATIONS PROCESSES AND PROCEDURES
i) Rules and Regulations
Examinations are very important component of a student’s academic life and students are expected
to familiarize themselves with examination rules and regulations in the courses they have chosen
and that they have fulfilled all the examination requirements in each semester.
ii) Registration
At the start of each semester (within the first three weeks) every student must register for courses
and the examinations that they are due to take during that semester by filling in the relevant forms at
the deans/ directors offices. It is important that students get the right information from their
respective Faculties/Schools/Institutes on the examinations they are expected to take in each
semester.
iii) Attendance
Students should note that they are required to attend all courses they are registered in and to take the
requisite continuous assessment tests in those courses in order to be allowed to sit the end of
semester examinations.
iv) Problems
A student who experiences a problem, which is likely to affect his/her examination performance
(i.e. sickness, bereavement etc.) must report such problems in writing to the chairman of the
department offering the courses the student is taking, and to the Dean of the Faculty. Any problem
that is reported after the examination results are known will not be acceptable for examination
appeals.
v) Examination cards
Every student who is registered for university examinations must be issued with an examination
card by their respective Faculty. This card must be produced at each examination sitting.
vi) Lateness
Lateness to examination venues will not be tolerated and no student will be allowed to enter an
examination 30 minutes after the start of an examination, and also no student will be allowed to
leave the examination room during the last 30 minutes of the examination. Learning is blended i.e.
face to face and online.
vii) Cheating
Any student caught cheating in an examination e.g. by copying, having or making reference to
unauthorized materials, communication to other students verbally or through other means will be
expelled from the university and shall not be eligible for admission to any other programme of the
university. Students are advised to ensure that at no time do they carry unauthorized materials such
as notes, books, handbags, mobile phones etc. into the examination rooms.
viii) Missing an examination
Missing an examination without good cause is a serious offence. Misreading of examination
timetables is not taken to be a good cause of missing examinations and it’s therefore not
condonable.
ix) Answer books
Students must not take answer books from the examination rooms, whether used or unused.
x) Examination results
Provisional examinations results may be obtained from the respective office of the Dean of Faculty.
xi) Academic transcripts
Academic transcripts are available at the end of each academic year and are issued on application
by the Academic Registrar at the Central Examinations Centre.
Page 62 of 74
J1/16
UNIVERSITY OF NARIOBI PRIZES
1. GANDHI SMARAK NIDHI TRUSTEE FUND
a) A prize in the form of a gold medal to the best overall student in the whole University with the
highest proficiency in both academic and extra-curricular activities.
b) A prize of Kshs. 10,000.00 to the best final year student in each Faculty.
2. INSTITUTION OF SURVEYORS OF KENYA PRIZE
a) A prize of Kshs. 10,000.00 to the best final year student in the course of Bachelor of Real Estates.
b) A prize of Kshs. 10,000.00 to the best final year student in the Department of Geospatial & Space
Technology
3. ASIAN COMMERCIAL COMMUNITY ACADEMIC AWARDS
A prize of Kshs. 10,000.00 to the best accounting student in the Faculty of Business and
Management Science.
4. KENYA REINSURANCE CORPORATION
a) A prize of Kshs. 5,000.00 to the best final year student taking the Insurance option in the
Faculty of Business and Management Science.
b) A prize of Kshs. 5,000.00 to the best final year student in Actuarial Science, Faculty of Science and
Technology.
5. KENYA NATIONAL CHAMBER OF COMMERCE AND INDUSTRY
A prize of Kshs. 5,000.00 to the best final year student in the Faculty of Business and Management
Science.
6. HAMILTON HARRISON AND MATHEWS – Le PELLEY PRIZE
a) A prize of Kshs. 25,000.00 to the best first year student in the Faculty of law.
b) A prize of Kshs. 25,000.00 to the best third year student in the Faculty of law.
7. ELIDA PONDS PRIZE
A prize of Kshs. 10,000.00 to the best student in each of the four areas in the Department of Dental Sciences
i) Conservative/Prosthetic Dentistry
ii) Pediatric Dentistry/Orthodontics
iii) Oral and Maxillofacial Surgery
iv) Periodontology/ Community Dentistry
8. MATHU AND GICHUIRI PRIZE
a) A prize of Kshs. 10,000.00 to the best second year student in the subject of
Costing of Building and Civil Engineering Works in Quantity Surveying, Faculty of the Built
Environment.
b) A prize of Kshs. 10,000.00 to the best third year student in Quantity Surveying, Faculty of the Built
Environment.
c) A prize of Kshs. 10,000.00 to the best third year student in Bachelor of Construction Management,
Faculty of the Built Environment.
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9. INSTITUTE OF ENGINEERS OF KENYA PRIZE
A prize of Kshs. 5,000.00 to the student with the best final year project in the Faculty of Engineering in the
Departments of:-
Civil and Construction Engineering
Electrical and Information Engineering
Mechanical and Manufacturing Engineering
Geospatial and Space Technology
Environmental and Biosystems Engineering
10. YUSUF DAWOOD AWARD
a) A prize of Kshs. 7,000.00, a badge and a certificate to the best final year student in
Literature, Faculty of Arts.
b) A prize of kshs. 5,000.00 to the best final year student in the Department of
Surgery, Faculty of Health Sciences.
11. PKF KENYA PRIZE
A prize of Kshs. 3,000.00 to the best third year student in the Faculty of Business and Management Science,
who presents prize winning project(s).
12. INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS OF KENYA PRIZE
a) A prize of Kshs. 2,000.00 to the best final year student taking the Accounting and Finance option in the
Faculty of Business and Management Science.
13. UNILEVER KENYA LTD
A prize of Kshs. 10,000.00 to the best final year student in the Faculties of Business and Management
Science and Science and Technology whose performance has been best overall.
(a) OUTSTANDING SCHOLAR AWARD
i) Faculty of Business and Management Science.
ii) Faculty of Science and Technology
(b) MARKETING PRIZE
A prize of Kshs. 5000.00 to the best final year student with the highest marks in all marketing courses in the
Faculty of Business and Management Science
(c) BUSINESS ADMINISTRATION PRIZE
A prize of Kshs. 5,000.00 to the best final year student taking the Business Administration option.
d) CHEMISTRY PRIZE
A prize of 5,000.00 to the best final year student with the highest marks in Chemistry
14. KASNEB OUTSTANDING STUDENT PRIZE
a) Outstanding Accounting student
A prize of Kshs. 8,000.00 to the best final year student who achieves the highest marks in accounting
and finance.
b) KASNEB (Science) prize
A prize of Kshs. 4,500.00 to the best second year student in Actuarial Science, Faculty of Science
and Technology
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c) KASNEB (Arts) prize
A prize of Kshs. 4,500.00 to the best second year student in Economics, Department of Economics.
15. PROF. DAVID M. NDETEI MERITORIOUS AWARDS
a) A prize of Kshs. 10,000.00, a trophy and inscription of the winners name in the Roll of Honours
Board to the best undergraduate final year student in Psychiatry, Faculty of Health Sciences
b) A trophy and inscription of the winners name in the Roll of Honours Board to the best
Distinction final year M.Sc. (Clinical Psychology) student, Faculty of Health Sciences
16. KAPLAN AND STRATTON PRIZE
a) A prize of Kshs. 25,000.00 to the best overall final year student in the Faculty of Law
17. PRICEWATERHOUSECOOPERS PRIZE
a) A prize of Kshs. 25,000.00 and a trophy (to be maintained in the Faculty) to the best final year MBA
student, Faculty of Business and Management Science
b) PRICEWATERHOUSECOOPERS -HILDA MATU MEMORIAL PRIZE
A prize of Kshs. 25,000.00 to the best final year student taking Human Resource Management option,
Faculty of Business and Management Science.
c) PRICEWATERHOUSECOOPERS -EMILY OKEMWA MEMORIAL PRIZE
A prize of Kshs. 25,000.00 to the best final year student taking Finance option, Faculty of Business and
Management Science
18. PFIZER PHARMACEUTICAS PRIZE
A prize of Kshs. 20,000.00 to the best final year student in the Department of Pharmacy
19. LABORATORY AND ALLIED PRIZE
a) A prize of Gold award, Kshs. 5,000.00 and a certificate to the best final year student in the
Department of Pharmacy.
b) A prize of Silver award, Kshs. 3,000.00 and a certificate to the second best final year student in the
Department of Pharmacy.
c) A prize of Bronze award, Kshs. 1,500 and a certificate to the third best final year student in the
Department of Pharmacy.
20. OMAERA PHARMACEUTICALS PRIZE
A prize of a medal, certificate and Kshs. 10,000.00 to the final year student who has shown a consistent
academic performance in Pharmacology in the Department of Pharmacy.
21. DARAMOLA OLUYEMISI MEMORIAL PRIZE
A prize of a floating trophy plus a silver cup, handbook of non-prescription drugs Vol. I & II and Kshs.
5,000.00 to the final year FEMALE student who has shown consistent academic performance and leadership
skills in the Department of Pharmacy.
22. REGAL PHARMACEUTICALS LTD EXCELLENCE AWARD
A prize of a certificate of merit and kshs.10, 000.00 to the best final year student in Pharmaceutics, Department
of Pharmacy.
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23. COLGATE PALMOLIVE (E.A.) PRIZE
A prize of Kshs. 10,000.00 to the best student in the Bachelor of Dental Surgery, Department of Dental
Sciences.
24. DENTMED (K) LIMITED
A prize of Kshs. 10,000.00 to the best student in the Science of Dental Materials, Department of Dental
Sciences.
25. KENYA MEDICAL ASSOCIATION PRIZE – MBCHB Prize
Chandaria Prize
A prize of Kshs. 5,000.00 to the best final year student in the Department of Medicine in:-
i) Medical Microbiology
ii) Pathology
26. BOC GASES KENYA LTD
a) A prize of Kshs 3,000.00 to the best first year Postgraduate student in Anesthesiology, Department
of Medicine.
b) A prize of Kshs 3,000.00 to the best second year Postgraduate student in Anesthesiology,
Department of Medicine.
c) A prize of Kshs. 5,000.00 to the best final year student in the Department of Mechanical and
Manufacturing Engineering.
27. KAMALA MEMORIAL PRIZE
A prize of Kshs. 5,000.00 to the best final year student in the Department of Medicine
28. THE NESTLE FOODS KENYA LTD. MERIT AWARDS
a) A prize of Kshs. 20,000.00 to the best overall Postgraduate student in the Department of Pediatrics
and Child Health
b) A prize of Kshs. 20,000.00 to the best student in Master of Medicine in Psychiatry, Faculty of Health
Sciences
29. AVENUE GROUP AWARD
A prize of Kshs. 20,000.00 to the best student in Pre-Clinicals in the Bachelor of Medicine and Bachelor of
Surgery programme
30. INSTITUTE OF QUANTITY SURVEYORS OF KENYA PRIZE
A prize of Kshs. 5,000.00 to the best Fourth year student in Quantity Surveying, Faculty of the Built
environment.
31. ISUZU EAST AFRICA LTD PRIZE
A Prize of Kshs. 50,000.00 to the best final year student in the Department of Mechanical and Manufacturing
Engineering
32. SURVEY CONSULT PRIZE
A prize of Kshs. 5,000.00 to the best final year student in Surveying, Faculty of Engineering.
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33. DR. EDDAH GACHUKIA SCIENCE PRIZE
A prize of Kshs. 5,000.00 and a trophy to the best final year FEMALE student from the Faculty of
Engineering in the Departments of:-
Electrical and Information Engineering
Civil and Construction Engineering
Environmental and Biosystems Engineering
Mechanical and Manufacturing Engineering
Geospatial and Space Technology
34. ULTRAVETIS EAST AFRICA LIMITED
A prize of 5,000.00 and a shield to the best final year Student in Veterinary Clinical studies, Faculty of
Veterinary Medicine.
35. KENYA VETERINARY BOARD
A prize of kshs. 5,000.00 and a trophy to be retained in the Faculty and a miniature replica of the same to the
best final year student in the Faculty of Veterinary Medicine.
36. PROF. G.M. MUGERA PRIZE
A trophy to be retained in the Faculty and Kshs. 3,000.00 to the best 2nd year student in General Pathology,
Faculty of Veterinary Medicine.
37. KENYA ANIMAL GENETIC RESOURCES CENTRE TROPHY
A trophy to be retained in the Faculty and Kshs. 5,000.00 to the best fifth year student in Theriogenology,
Faculty of Veterinary Medicine.
38. AFRICAN URBAN QUARTELY PRIZE
A prize of kshs. 5,000.00 to the overall best final year student in Geography.
39. PLO LUMUMBA FOUNDATION AWARD
a) A prize of a certificate of merit and Kshs. 5,000.00 to the best student in GPR 106: Criminal Law
Course, Faculty of law.
b) LUCY-ONONO MEMORIAL AWARD
A prize of a certificate of merit and Kshs. 5,000.00 to the best female student in GPR 324: HUMAN
RIGHTS LAW course, Faculty of Law.
c) N.H.O MAHONDO AWARD
A prize of Kshs. 5,000.00 to the best student in GPR 113: Constitutional Law, Faculty of Law.
40. ISEME, KAMAU & MAEMA ADVOCATES PRIZE
A prize of Kshs. 10,000.00 to the best final year student in the following combination of subjects, Faculty of
Law:
a) GPR 411: Intellectual Property Law
b) Company Law/Law of Business Association I
41. PAUL MUSILI WAMBUA AWARD
A prize of Kshs. 5,000.00 to the best student in GPR 435: Maritime Law, Faculty of Law
42. KENYA INSTITUTE OF PLANNERS (KIP) PRIZE
A prize of Kshs. 5,000.00 to the best student in Masters of Arts (Planning)
43. AXIS REAL ESTATE LTD. PRIZE
A prize of Kshs. 10,000.00 to the best final year student in the subject of Properties and Facilities Management
in the Department of Real Estate and Construction Management.
44. THE JOINT BUILDING COUNCIL PRIZE (JBC) PRIZE
A prize of Kshs. 5,000.00 to the Postgraduate student with the best research project in M.A. (Construction
Management) in the Department of Real Estate and Construction Management.
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45. KNIGHT FRANK ANNUAL AWARD
a) A prize of a computer to the best final year student in Bachelor of Real Estates.
b) A prize of Kshs. 5,000.00 to the best final year student in the Department of Real Estate and
Construction Management in the following subjects:
Property and Facilities Management
Applied Valuation – Plants and Machinery
Real Property Law 1
Investment Appraisal
46. M/S KANJUMBA CONSULTANTS PRIZE
A prize of Kshs. 10,000.00 to the best final year student in the Course of Quantity Surveying, Faculty of the
Built Environment.
47. CROWN BERGER KENYA LTD PRIZE
a) A prize of Kshs. 25,000.00 to the overall best student in Bachelor of Quantity Surveying, Faculty of
the Built Environment.
b) A prize of Kshs. 25,000.00 to the overall best student in Bachelor of Construction Management
48. SAKARBEN AND SHETH PRIZE
A prize of Kshs. 5,000.00 to the best overall second year student in the Faculty of Law.
49. DAVIS & SHIRTLIFF PRIZE
(a) A prize of Kshs. 4,000.00 and a commemorative plaque to the best fourth year Mechanical and Manufacturing
Engineering student in Fluid Mechanics
b) A prize of Kshs. 4,000.00 and a commemorative plaque to the best fourth year Civil and Construction
Engineering student in Fluid Mechanics( FCE421 & FCE 422)
c) A prize of Kshs. 4,000.00 and a commemorative plaque to the best fifth year Environmental & Biosystems
Engineering student in water resources
d) A prize of Kshs. 4,000.00 and a commemorative plaque to the best fourth year female student in the Electrical
& Information Engineering Department
e) A prize of Kshs. 4,000.00 and a commemorative plaque to the best fourth year female student in the
Department of Geospatial and Space Technology.
f) A prize of Kshs. 4,000.00 and a commemorative plaque to the best final year student in Hydrology (FEB: 521
Hydrological Design)
50. CHRISOM AGENCIES LTD PRIZE
A prize of Kshs. 10,000.00 and a trophy to the best final year student in Graphic Design, Faculty of Built
Environment
51. UNIVERSITY OF NAIROBI ALUMNI ASSOCIATION PRIZE
A prize of Kshs. 10,000.00 to the best overall student in each Faculty.
a. Faculty of Agriculture
b. Faculty of Arts
c. Faculty of Built Environment
d. Faculty of Business and Management Science
e. Faculty of Education
f. Faculty of Engineering
g. Faculty of Health Sciences
h. Faculty of Law
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i. Faculty of Science and Technology
j. Faculty of Social Sciences
k. Faculty of Veterinary Medicine
52. THE NORBROOK AWARD
A prize of Kshs. 5,000.00 and a trophy for the best final year student in the course of Bachelor of Veterinary
Medicine, Faculty of Veterinary Medicine.
53. DOCTORS (MR. AND MRS.) WANGAI MERITORIOUS WHOLISTIC AWARD
A prize of Kshs. 10,00.00 to the best final year Bachelor of Medicine and Bachelor of Surgery student in the
Faculty of Health Sciences who has exemplified the most holistic qualities.
54. AGROCHEMICALS ASSOCIATION OF KENYA AWARD
A prize of Kshs. 5,000.00, a certificate and a trophy to the best final year Bachelor of Science in Agriculture,
Crop Protection Option, Faculty of Agriculture.
55. DELOITTE AND TOUCHE PRIZE
A prize of Kshs. 5,000.00 to the best final year MBA student in the Accounting option, Faculty of Business
and Management Science.
56. TETRA PAK LIMITED PRIZE
A prize of a Kshs. 5,000.00, a certificate and a trophy to the best final year student in Food Science and
Technology, Faculty of Agriculture.
57. KENYA INSTITUTE OF FOOD SCIENCES PRIZE
A prize of a Kshs. 5,000.00, a certificate and a trophy to the best final year student in Food Science and
Technology, Faculty of Agriculture
58. AFRICAN DEVELOPMENT AND ECONOMIC CONSULTANTS PRIZE
A prize of Kshs. 10,000.00 to the best final year student in Bachelor of Economics.
59. KENINDIA ASSURANCE COMPANY LTD AWARD
a) A prize of Kshs. 15,000.00 to the best final year student in the Faculty of Business and Management
Science taking Insurance option.
b) A prize of Kshs. 10,000.00 to the best Third year student in the Faculty of Business and
Management Science taking the Insurance option
60. KENYA BREWERIES LIMITED PRIZE
a) A prize of Kshs. 5,000.00 and a certificate to the best final year student, Faculty of Business and
Management Science.
b) A prize of Kshs. 5,000.00 to the best final year student in Bachelor of Science Food Science and
Technology, Faculty of Agriculture.
61. MARKETING SOCIETY OF KENYA PRIZE
A prize of Kshs. 5,000.00 to the best MBA Marketing student, Faculty of Business and Management Science.
62. ENG. CAREY OREGE CIVIL ENGINEERING AWARD
a) A prize of Kshs. 30,000.00 to the best final year student in Civil and Construction Engineering.
b) A prize of Kshs. 10,000 to the best fifth (5th) year in Highways and Transportation
c) A prize of Kshs. 10,000.00 to the best fourth (4th) year student in Civil and Construction Engineering
d) A prize of Kshs. 10,000.00 to the best third (3rd ) year student in Civil and Construction Engineering
63. ROCKLAND KENYA LTD AWARD
A prize of Kshs. 2,500 and a certificate to the best final year student in Mineralogy
64. J. N. MUTHAMA AWARD
A prize of Kshs 2,500 and a certificate to the best final year student in Economic
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Geology
65. NATIONAL OIL CORPORATION PRIZE
A prize of Kshs. 5,000.00 to the best final year student in Petroleum Geology and a traineeship attachment to
the corporation for a period of six (6) months.
66. TWIGA CHEMICALS LTD AWARD
a) A prize of Kshs. 10,000.00 to the best final year student in Mineral Exploration and
Mining, Bachelor of Science (Geology)
b) A prize of Kshs. 10,000.00 to the best final year student in Crop Protection,
Bachelor of Science (Agriculture), Faculty of Agriculture.
67. KENYA METEOROLOGICAL SOCIETY (KMS) STUDENT EXCELLENCE
AWARD
A prize of Kshs 10, 000 and a certificate to the best final year student in
Bachelor of Science in Meteorology
68. BASCO PRODUCTS (KENYA) LIMITED COMPANY PRIZE
a) A prize of Kshs. 15,000.00 to the best overall final year male student in Bachelor of Quantity
Surveying.
b) A prize of Kshs. 15,000.00 to the best overall final year female student in Bachelor of Quantity
Surveying.
c) A prize of Kshs. 10,000.00 to the second best overall student in Bachelor of Quantity Surveying.
d) A prize of Kshs. 15,000.00 to the best overall final year male student in Bachelor of Real Estate.
e) A prize of Kshs. 15,000.00 to the best overall final year female student in Bachelor of Real Estate.
f) A prize of Kshs. 10,000 to the second best overall student in Bachelor of Real Estate.
69. DR. A.C.L. DE’SOUZA MEMORIAL PRIZE
A prize of Kshs. 2,000.00 to the best first year student in the Faculties of Arts, Science and Technology and
Business and Management Science
a) Faculty of Arts
b) Faulty of Science and Technology
c) Faculty of Business and Management Science
70. MOHAMED/MUIGAI ADVOCATES PRIZE
A prize of Kshs. 50,000 to the best final year student in the Faculty of Law.
71. KENYA INSTITUTE OF SUPPLIES MANAGEMENT AWARD
a) A Prize of Kshs. 25,000.00, a certificate of excellence and one-year membership subscription to the
best MBA student in Procurement and Supplies Management option.
b) A prize of Kshs. 15,000.00, a certificate of excellence and one year membership subscription to the
best fourth year student in Procurement and Supplies Management option.
c) A prize of Kshs. 10,000. a certificate of excellence and one-year membership subscription to the best
third year student in Procurement and Supplies Management option.
72. PHARMACEUTICAL SOCIETY OF KENYA AWARD
A prize of a trophy from PSK and cash reward of Kshs 10,000 to the best final year student in the
Department of Pharmacy.
73. THE ZANI AWARD
A prize of Kshs. 20,000 to the best final student in the Department of Kiswahili, Faculty of
Arts.
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74. PROF. GODWIN O. PATRICK OBASI AWARD
A prize of Kshs 5,000 to the best overall student in Meteorology.
75. PROF. LABAN A. OGALLO AWARD
A prize of Kshs 4,000 to the second best overall student in Meteorology.
76. DR. JOSEPH R. MUKABANA, MBS AWARD
a) A prize of Kshs 3,000 to the best overall student in Dynamic Meteorology in
Meteorology.
b) A prize of Kshs 3,000 to the best overall research project student in Meteorology.
77. DENIS OMONDI ADARI UNIVERSITY AWARD
a) A prize of Kshs 15,000 to the best final year MALE student in Civil and Construction Engineering,
Faculty of Engineering.
b) A prize of Kshs 15,000 to the best final year FEMALE student in Civil and Construction Engineering,
Faculty of Engineering.
78. MAU WEST MERIT AWARD
a) A prize of Kshs. 25,000 to the best overall fourth year student in Structural Design (FCE 431 and
FCE 432)
b) A prize of Kshs 20,000 to the second best overall fourth year female student in Structural Design
(FCE 431 and FCE 432)
c) A prize of Kshs 15,000 to the third best overall fourth year female student in Structural Design
(FCE 431 and FCE 432)
79. C.B. RICHARD ELLIS LIMITED PRIZE
A prize of Kshs. 10,000 to best final year student in the subject of Properties and Facilities
Management/Estate Management II in Bachelor of Real Estate.
80. PROF. JANE F MARIARA AWARDS
a) A prize of Kshs. 10,000 to the best female student in Bachelor of Economics.
b) A prize of Kshs.10,000 to the best male student in Bachelor of Economics, School of Economics
c) A prize of Kshs. 10,000 to the best female student in bachelor of Economics and Statistics.
d) A prize of Kshs. 10,000 to the best male student in bachelor of Economics and Statistics.
e) A prize of Kshs. 10,000 to the best overall second year student in Bachelor of Economics.
f) A prize of Kshs. 10,000 to the best overall second year student in Bachelor of Economics and
Statistics.
81. ANKA CONSULTANTS PRIZE
A prize of Kshs. 10,000 to the best undergraduate Quantity surveying student in a unit that integrates
specialized computer skills in measurement of infrastructure projects (Computing II).
82. TOWN AND COUNTY PLANNERS ASSOCIATION OF KENYA (TCPAK)
PRIZE
A prize of Kshs. 5,000.and a certificate the best overall, final year undergraduate student in the
Urban and Regional Planning.
83. MICHAEL KIHARA MACHARIA RESILIENT AWARD
A prize of Kshs10, 000.00 and a trophy (to be maintained by the University) to the best first year
student in the Department of Mechanical and Manufacturing Engineering, Faculty of Engineering
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84. PROF. KIAMA GITAHI AWARD
A prize of Kshs. 10,000.00 and a trophy (to be maintained in the Faculty) to the best first year
student who achieved the highest marks in Histology and Embryology, Faculty of Veterinary
Medicine.
85. PROF. PETER MBITHI & FAMILY PRIZE
a) A prize of Kshs. 25,000.00 and a revolving trophy (to be maintained in the Faculty) to the best
overall student in Veterinary Surgery, Faculty of Veterinary Medicine.
b) A prize of Kshs. 25,000.00 and a revolving trophy (to be maintained by the University) to the best
overall female student in in the University
86. NGOTHO CHARTERED ABITRATORS PRIZE
i. School of the Built Environment
a) A prize of Kshs. 5,000.00 to the best male student in Property Dispute Resolution (BRE 402),
Department of Real Estate and Construction Management.
b) A prize of Kshs. 5,000.00 to the best female student in Property Dispute Resolution (BRE 402),
Department of Real Estate
c) A prize of Kshs. 5,000.00 to the best male student in Dispute Management and Resolution in
Construction (BCM 403)- Department of Real Estate.
d) A prize of Kshs. 5,000.00 to the best female student in Dispute Management and Resolution in
Construction (BCM 403)- Department of Real Estate and Construction Management.
ii. School of Law
a) A prize of Kshs. 10,000.00 to the best male student in GPR 625: International Commercial
Arbitration, Faculty of Law.
b) A prize of Kshs. 10,000.00 to the best female student in GPR 625: International Commercial
Arbitration, Faculty of Law.
c) A prize of Kshs. 10,000.00 to the best male student in GPR 312: Alternative Conflict Resolution,
Faculty of Law.
d) A prize of Kshs. 5,000.00 to the best female student in GPR 312: Alternative Conflict Resolution,
Faculty of Law.
87. PRUDENTIAL AWARD
An award scheme and Kshs.80,000 – “Prudential Actuarial Support System” for excellence in Actuarial
Sciences in Kenya for the top three graduating students in Actuarial Science.
88. PROF. E.H.N NJERU AWARD
A prize of Kshs. 10,000.00 and a rotating trophy (to be maintained by the Institute) to the best first year student
in Anthropology.
89. TONY MMAITSI MEMORIAL SCHOLARSHIP
a) A prize of Kshs. 50,000.00 to the best second year male student in Faculty of Law.
b) A prize of Kshs. 50,000.00 to the best second year female student in Faculty of Law.
90. PROF. ISAAC M. MBECHE MANAGEMENT SCIENCE AWARD
a) A prize of Kshs. 20,000/= to the best final year male student in Management Science, Faculty of
Business and Management Science
b) A prize of Kshs. 20,000/= to the best final year female student in Management Science, Faculty of
Business and Management Science
91. PROF. GILBERT J.O. AGUMBA AWARD IN THERIOGENOLOGY
A prize of Kshs. 10,000.00 to the best final year student in Theriogenology (Clinical Studies), Faculty of
Veterinary Medicine
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92. PHARMKEN PRIZE
A prize of Kshs. 10,000.00 to the best overall final year undergraduate student in the Department of Dental
Sciences.
93. DR. ARIBA OLEMBO MEMORIAL PRIZE
A prize of Kshs 15,000.00 to the best student in Community Dentistry, Department of Dental Sciences.
94. KENYA ASSOCIATION OF PAEDIATRIC DENTISTRY (K.A.P.D) PRIZE
A prize of Kshs. 10,000.00 to the best final year undergraduate student in Pediatric Dentistry, Department of
Dental Sciences.
95. PERIODONTIST DENTAL CENTRE PRIZE
A prize of Kshs. 10,000.00, Trophy and voucher worth Kshs. 250,000 (as part of tuition for Dental implant
training at Dental Tune Centre), to the best final year student in Periodontology and Periodontics, School of
Dental Sciences.
96. DR. PATRICIA MBINYA MUANGE MEMORIAL PRIZE
A prize of Kshs. 25,000.00, to the best final year student in Conservative Dentistry, Crown and Bridge in
Bachelor of Dental Surgery, School of Dental Sciences
97. ADVANCED CARE DENTAL CENTRE PRIZE
A prize of Kshs.10, 000 to the best student in Oral Biology, in Bachelor of Dental Surgery, Department of
Dental Sciences
98. METSEC CABLES LTD PRIZE AND STUDENT ACTIVITIES FUND
a) A prize of Kshs.30, 000 to the best final year student in Electrical and Information Engineering.
b) A prize of Kshs.30, 000 to the best final year student in Mechanical and Manufacturing Engineering.
c) A prize of Kshs.30, 000 to the best final year student in Civil and Construction Engineering.
d) A prize of Kshs.30, 000 to the best final year project in Electrical and Information Engineering
e) A prize of Kshs.30, 000, to the best final year project in Mechanical and Manufacturing Engineering.
f) A prize of Kshs.30, 000, to the best final year project in Civil and Construction Engineering.
g) A prize of Kshs.25, 000, to the best fourth year female student in Electrical and Information Engineering.
h) A prize of Kshs.25, 000, to the best fourth year male student in Electrical and Information Engineering.
i) A prize of Kshs.25, 000, to the best third year female student in Electrical and Information Engineering.
j) A prize of Kshs.25, 000, to the best third year male student in Electrical and Information Engineering.
k) A prize of Kshs.20, 000, to the best second year female student in Electrical and Information Engineering.
l) A prize of Kshs.20, 000, to the best second year male student in Electrical and Information Engineering.
m) A prize of Kshs.20, 000 to the best first year female student in Electrical and Information Engineering.
n) A prize of Kshs.20, 000 to the best first year male student in Electrical and Information Engineering.
99. HENRY INDANGASI PRIZE
a) A prize of Kshs.10, 000 to the best Bachelor of Arts Literature student.
b) A prize of Kshs.10, 000 to the best Bachelor of Education Literature student.
100.DAMIC
A prize of Ksh.25,000 to the best final year undergraduate student in Oral Radiology, Department of Dental
sciences
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JI/17
UNIVERSITY OF NAIROBI
INFORMATION AND COMMUNICATION TECHNOLOGY CENTRE (ICTC)
Student Management Information System (Student Portal)
http://smis.uonbi.ac.ke
The Student Portal gives students accessibility to information online. This information include:
access to Fees statement, Notices, Exam Results and Continuous Assessment Test Results,
Timetable, Enquiries on pending results, Enquiries on Student Identity cards , as well as the
provision of booking rooms online.
(i) Log In
To log in to the SMIS Portal enter: Registration No as user name, Password: (Should be your
National Identity No. or Passport no., as detailed in the Student Online Registration form which you
fill and forward to the Faculty.
(ii) Portal Home
This gives the student the following provisions:
a) Change Password
b) Request for a Student ID- Student should request for student Identity card by clicking on the link
‘student id’ to either request for a new ID, a re-issue or a replacement or to find out about the status
of their ID process.
c) Notices-The students are able to get notices from lecturers, departments or their Faculty
(iii) Fees Statement
This enables a student to view the payments they have made since the commencement of studies.
The distribution of the fees payment is available on the link ‘Detailed Fees Statement’.
(iv) Timetables
This section enables one to view all the courses being taught in the current semester, as well as the
venues and their timing. Once a student registers for courses, they can select ‘My Timetable’ to
view only the courses they have registered.
(v)Exam timetable
The exam dates, exam venues and exam time are also displayed in this section. A student can opt to
view exam details for the courses he/she registered for using the link ‘My Exam Timetable’.
(vi) Course Registration
At the beginning of a semester, students need to register for courses that they will take. To register
for courses, a student should enter the Course Code e.g. ‘CCS001’; Then select the Exam Typewhether First Attempt, Resit, Retake etc., and the Group –Default group is ‘Group1’One can only
register for courses that are available in the time table.
(vii)Provisional and Confirmation of courses
Once a course is successfully registered, it will appear as provisional and an invoice will be
generated. Then, the student should select the unit(s) and click on ‘Confirm Selected Courses’. A
unit can only be confirmed if payments have been made.
(viii)Dropping of units
A student can drop a unit for various reasons however; a unit can only be dropped if it has not been
confirmed. Select/Tick the unit(s) that needs to be dropped and click ‘Drop Selected’.
(ix) Results
Results for courses that have been registered can be viewed from this section. Additionally students
are also able to get results of their Course Work/CATs here.
(vii) Enquiries
Students can make requests to:
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(a) Obtain a Provisional Transcript e.g. for employment or attachment purpose. The status of this
request will be displayed in this section.
(b) Enquire about missing exams or CAT marks- The Course code and the Year when the exam was
done need to be specified.
(x) Book Room
Students can apply and confirm rooms online. Once a student applies for a room, they await
allocation. Thereafter, an invoice will be generated. Only after payment of fees, will a student be
able to confirm the room applied.
(xi)Student’s Information
Ensure that you have filled a ‘Student Online Access Registration Form’ upon joining the institution
and submit it to your school’s administrator. The form is available on the Students portal. Select the
link ‘Request Login Password’, then click on the link ‘Student online access registration form’. The
link is: http://smis.uonbi.ac.ke/OnlineAccessRegistrationForm.pdf
(x ii)Students e-mail accounts
All University of Nairobi students can now access their personal e-mail accounts
“@students.uonbi.ac.ke” through the website address http://mail.students.uonbi.ac.ke.
Students can access the e-mail site directly, or by following the “Students E-mail” link found on the
homepage of the University of Nairobi website (http://www.uonbi.ac.ke)
For those students including first year who do not know their e-mail addresses, a facility has been
created to enable them to search for details of their e-mail accounts. To do this, they should follow
the steps below:
Visit University of Nairobi home-page (http://www.uonbi.ac.ke.) Click on “Student Email: link
Enter their student registration number as search text on the search forms.
If found, associated e-mail address and default password will be displayed in search results
On determining their e-mails account details, students should immediately
proceed to http://mail.students.uonbi.ac.ke and reset their passwords to new ones.
Those facing any problems while accessing their e-mail accounts may write mail message
stating their requirements for support to [email protected].
Please note that first years can only access this facility upon payment of fees and registration.
NOTE
i) Password Resets in case of forgotten passwords, consult the School’s administrator to
reset your password.
ii) Accounts will be migrated to “@ alumni.uonbi.ac.ke” after students have graduated.
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