TSC 2023/2024 Guidelines for recruitment of teacher interns, Primary institutions
1.0 GENERAL INFORMATION
- Following the advertisement for recruitment of teacher interns for Primary schools, Regional Director Nairobi, County Directors and Sub-County Directors are required to conduct a selection exercise for applicants wishing to be employed and submit Merit Lists to the TSC Headquarters. The lists should be ratified by the Regional Selection Panel for Nairobi and County Selection Panel for other
- Applicants will be required to submit their applications to the Secretary Teachers Service Commission through online platform teachersonline.go.ke for the county where a vacancy has been declared. Applicants will be required to scan and upload copies of professional and academic certificates together with any other relevant document as may be applicable.
- The selection panel will be expected to exercise the highest degree of transparency and accountability, as stipulated in the Public Officer Ethics Act and TSC Code of Conduct and Ethics (CoCE, 2015).
- The TSC Regional Directors are required to induct TSC County Directors within their areas of jurisdiction, who in turn are expected to induct members of the Selection Panels involved in the recruitment process on the relevant Sections of the Act and the Code of Regulations for Teachers (CORT, 2015) before the commencement of the selection
The TSC County Director MUST ensure that the recruitment process is done in strict adherence to the laid down protocols by the Ministry of Health on containment of COVID – 19 pandemic.
- TSC Sub-County Directors in liaison with their respective TSC County Directors MUST ensure that venue’s for selection process are accessible to applicants with
- All applicants MUST be registered teachers as per Section 23( 1) of the Teachers Service Commission Act, 2012. Applicants who are not duly registered shall not be considered for
- Applicants whose names differ in the academic and professional certificates and/or identification cards MUST present an Affidavit sworn under the Oaths and Statutory Declarations Act, Cap 15 of the Laws of Kenya to explain the variance in names.
- Applicants who re-sat either KCPE or KCSE examinations (or their equivalents) MUST present certified copies of the certificate(s) of the national examination(s) for all attempts. Copies of Certificates must be certified by the Sub-County In the event the exam was cancelled applicants must present a letter from the Head of Institution together with a certified copy of KNEC print out from the school confirming the cancellation.
› Upon generation of Applicants’ Lists from, the TSC County Director shall share the lists with the TSC Sub-COUnty Directors. The TSC Sub-County Directors shall convene
the Sub-County Selection Panel(sj. The Selection Panel(s) shall identify interview venues, dates and time which shall be communicated to the applicants.
- All the applicants shall be invited for the verification of The applicants shall be informed of the interview venue, date and time at least seven (7) days before verification exercise.
- The verification exercise shall be conducted at the Sub-County level through the TSC Sub-County Selection Panel under the leadership of the TSC Sub-County Director. After the verification exercise, the TSC Sub-County Director shall compile a Merit List of all applicants whose documents have been The Merit Lists shall be used to recruit teacher interns and any subsequent recruitment process within the financial year.
- During the selection, each applicant shall be assigned a serial Applicants must present original and legible photocopies of the following, among other relevant documents: –
- National identification card;
- Certificate of Registration as a teacher;
- Evidence of the completion of Upgrade Diploma in Primary Teacher
Education where applicable.
- PTE Certificate;
- KCSE c:ertificates or its equivalent (include certificates for attempts if one re-sat exams);
f) KCPE certificate or its equivalent (include certificates for attempts if
one re-sat exams);
- Letter of Certification of results by KNEC (where applicable);
- Primary and Secondary School leaving certificates and other relevant testimonials;
- National Council of Persons with Disabilities (NCPWD) Card (where
applicable);
- An Affidavit sworn under the Oaths and Statutory Declarations Act, Cap 15 of the Laws of Kenya to explain the variance in
- All applicants, irrespective of gender, disab ty, ethnicity or Home County shall be
given equal opportunities;
- Persons with disabilities shall be required to indicate their disability status togetherwith the nature of disabilities to inform their placement;
- TSC County Directors shall ensure that a SP of all the advertised slots are reservedfor the recruitment of teachers with disabilities in accordance to the provisions of the Constitution and the Law;
- In the event of a tie in the ranking, consideration for selection shall be determinedin the following order:
- Length of stay since graduation:
- Strength of academic and professional certificates
N/B: If applicants lie af f’TE/DPTE Upgrade Cerfificafe poinfs. aggregate GCSE grades or ifs
equivalent shall de considered.
- The selection panel shall vet each applicant to establish if he/she meets the requirements of the TSC advertisement during the selection
xix) Preference shall be piven to applicants hailing from the respective Sub- Counties/Counties.
- Teachers who have either participated in the teacher internship programme orpreviously employed by the Commission are not
- Any internship contract signed based on misleading information provided by the applicant shall be cancelled immediately without any further reference to
Merit Lists generated and used during this recruitment shall be used in the subsequent replacement of teacher interns within the Financial Year or as directed by the Commission from time to time.
The Selection Panel shall comprise of the following members: –
| i) | The Sub County Director | Chairperson |
| i) | TSC Sub County HUman Resource Officer | Secretary |
| iii) | Zonal Curriculum Support Officer
TOTAL |
Member
3 |
The TSC Su6-County Director MUST ensvre that fhe Ministry of Hea/fh COVID- 19 confainmenf measures or any other pandemic as may be advised 6y fhe Ministry of Hea/fh are adhered fo 6y 6oth panel members and fhe app/icanfs af all limes.
- The TSC Sub County Director shall verify the TSC registration status of all applicants;
- The TSC Sub County Director shall present a list of all applicants to the Selection Panel;
- Applicants must appear in person before the Selection Panel on the set
- AUTHENTICATION OF ACADEMIC AND PROFESSIONAL DOCUMENTS
- Original academic and professional certificates shall be scrUtinized to verify their authenticity.
- The TSC Sub County Director shall certify photocopies of the certificates and other documents before forwarding them to the TSC County
) Any applicant(s) who present forped/fake academic, professional and other documents commit(s) an offence and shall be disqualified and/or derepistered.
- SELECTION CRITERIA
- Applicants shall be awarded marks as per the score sheet {Appendix I{a} and (b).
Where applicants tie in scores, the panel shall consider the criteria under Clause 1
(xvii) of these guidelines.
- Upon verification of academic, professional and other relevant documents, the Sub-County selection panel shall compile a Sub-County Merit List. The TSC Sub- County Directors shall submit Sub-County Merit Lists to the TSC County Directors who shall convene a County Selection Panel to compile a County Merit The County Merit List shall be used in the subsequent recruitment processes for teacher interns within the financial year or as directed by the Commission from time to time.
- An app/icanf with disadi/ifies re/afed fo hearing ondlor speech shall 6e a//owed fhe company of a sign language inferprefer.
- DOCUMENTS TO BE SUBMITTED TO TSC COUNTY DIRECTOR
The TSC Sub County Director shall be required to submit the following to the TSC County
Director: –
- List of all applicants who presented documents for verification at the Sub
County level (Appendix II),
- SUb County Merit List (Appendix ///};
- Summary of complaints raised (if any) together with action token;
- Minutes of the Sub-County Selection Panel duly signed by the Chairperson and Secretary clearly showing how the final list of the successful applicants was agreed
- COUNTY SELECTION PANEL
- After submission of Merit Lists by the TSC Sub County Directors, TSC County Director shall constitute a County selection panel comprising the following members;
- County Director
- TSC Deputy County Director
- County Human Resource Officer
- TSC Sub County Director (2)
Chairperson Secretary Member Members
TOTAL
The 7SC Cocinfy Director MUS7 ensure that fhe Ministry of Hea/fh COVID-19 containment measures or any other pandemic as may De advised L›y the IVlinistry of Health are adhered fo by 6oth panel members and fhe app/icanfs af a// limes.
- The TSC County Director shall be required to convene a County Selection Panel to ratify Sub County Merit Lists and compile the County Merit List for onward submission to the TSC Regional Director within the stipulated timeline;
- ii) The TSC Regional Director shall be required to convene a Regional Selection Panel to ratify the County Merit Lists and Compile Regional Merit List for SUbmission to the TSC Headquarters within the stipulated
iv) The Merit Lists compiled and ratified durinp the selection process at the bepinninp of the Financial Year shall be used in subsequent recruitment of teacher interns within the financial year.
NB: It is fhe responsibi/ify of fhe 7SC Counfy Director fo ensure that fhe exercise is fair and fransparenf. 7SC Cot/nfy Director must also ensure that all documents are in order as provided in fhe approved check/isf and appropriate/y signed/certified 6efore submission fo fhe 7SC Headquarters.
5.0 COMPLAINTS
ij Any applicant who is dissatisfied with the exercise should submit to the TSC County Director a written complaint immediately and send an email to the TSC Headquarters through, dirstaffinqAtsc.go.ke not later than seven (7) days after the selection exercise:
- The TSC County Director should, within seven (7) days of receipt of such a complaint, analyze and address all complaints raised after the selection process has been completed and thereafter submit a report to the Headquarters on the action
- Where an applicant is dissatisfied with the decision of the TSC County Director in
(ii) above, or where the complaint is made against the TSC County Director, the applicant shall appeal to the Appeals Committee on staffing functions at the TSC Headquarters. The Appeals Committee shall investigate the allegations and take appropriate action within fourteen (14) days.
6.0 DOCUMENTS TO BE SUBMITTED TO TSC HEADQUARTERS
The TSC County Director shall submit the following to the TSC Headquarters:
- County Selection Panel minutes duly signed by the Chairperson and Secretary;
- Copies of minutes of the Sub-CoUnty Selection Panel duly signed by the Chairperson and Secretary and verified by the TSC County Director on behalf of the County Selection Panel, clearly showing how the final list of the successful applicants was agreed upon;
- County Merit Lists; (Appendix IV)
- List of all selected applicants drawn from the County merit list; /Appendix V)
- List of all invited applicants who did not appear for verification; {Appendix V/};
- List of applicants with disability; (Appendix VII)
- Duly signed copies of Internship Agreement and Offer of Internship Letters;
- Original statement of confirmation of PTE/DPTE (Upgrade)/KCSE/KCPE resUlts from KNEC for applicants without original certificates;
- Original Medical Examination report in form GP 69:
- Certified copies of the following documents in the order indicated below: –
- National identification card:
- Certificate of Registration as a teacher;
- PTE/DPTE Upgrade certificate;
d} KCSE certiticate or its equivalent (include certificates for all attempts if one re- sat exams);
- e) KCPE certificate or its equivalent (include certificates for all attempts if one re-
sat exams);
- Letter of certification of results by KNEC (where applicable);
- Primary and Secondary School leaving certificates and other relevant
testimonials;
- National Council of Persons with Disabilities (NCPWD) Card (where
applicable);
- An Affidavit sworn under the Oaths and Statutory Declarations Act, Cap 15 of
the Laws of Kenya to explain the variance in names;
k) KRA PIN certificate, Bank form and Bank plate/card (front face) to facilitate appointment on payroll:
- A copy of the Personal Accident Insurance to cover for personal risks durinp the internship
Panel score sheet (Appendix I) both in soft (excel) via ddstaffinopAtsc.go.ke and hard copy for the selected applicants.
- IMPORTANT NOTES
i) Merit Lists shall be made available to members of public wishing to see them on request in a manner that will not put the recruitment process into jeopardy and in total adherence to the Data Protection Act, 2019.
- All enquiries arising from these guidelines should be made to the TSC County Director.
Notwithstanding the decentralization of the function of teacher recruitment pursuant to Section 20 of the TSC Act, the Commission is not precluded from carrying out recruitment directly from the TSC Headquarters.
The TSC Regional Directors shall:
a) Ensure guidelines are adhered to within their regions:
- Coordinate the teacher internship recruitment process within their respective
regions;
- Sensitize County Directors and oversee the sensitization of other officers including members of the BoM involved in the process;
- Undertake measures to resolve complaints arising from the process within their regions;
- Confirm and ratify County Merit Lists
- Compile and submit Regional Merit Lists to the TSC
8.0 Attached find the following Appendices:
| i) Appendix | I (a): | Panel Score Sheet for primary school teachers. |
| ii) Appendix | 1 (b): | Panel Score Sheet for primary school teachers with disability |
| iii) Appendix | II: | Sub County Registration list of applicants who present documents for verification. |
- Appendix III: Sub County Merit
- Appendix IV: County Merit List
- Appendix V: List of selected applicants
- Appendix VI: List of applicants who did not appear for verification
- Appendix VII: List of applicants with
D ANCY NJERI MACHARIA, CBS
SECRETARY/
Page 7 of 17
APPENDIX 1(a)
PANEL SCORE SHEET FOR PRIMARY SCHOOL TEACHER INTERNS
APPLICANT’S NAME TSCNO. REGION COUNTY SUB COUNTY GRADE YEAR OF GRADUATION PTE POINTS DPTE Upgrade) POINTS
| SCORING AREAS | MAXIMUM
SCORE |
ACTUAL
SCORE |
|
| A. | Professional PI qualifications | ||
| 6 – 28 points ————– — — — ——— – | 05 | ||
| 29 — 50 points ———————————————- | 03 | ||
| 51 – 64 points————————–———–— — | 02 | ||
| NB: The score does not include teaching practice. | |||
| MAXIMUM SCORE | 05 | ||
| B. | Age | ||
| 50 years old and above | 20 | ||
| 47 – 49 years old | 1 5 | ||
| 44 — 46 years old | 10 | ||
| 43 years old and below | 05 | ||
| MAXIMUM SCORE | 20 | ||
| C. | Length of stay since qualifying as a teacher | ||
| 2010 and before ———- —- – – — — | 70 | ||
| 2011 —————–— —— ——– | 65 | ||
| 2012—————————————————–—— | 60 | ||
| 2013——————–———–——————————————— | 55 | ||
| 201 | 50 | ||
| 45 | |||
| 2016————-————————————————— | 40 | ||
| 2017——————————————————–– – | 33 | ||
| 2018————-———————————————– | 30 | ||
| 2019—————- ———————————– | 23 | ||
| 2020————————————————————— | 20 | ||
| 2021————————-——————- ———— –—- | 15 | ||
| 2022 -———————-——————————————-———————————-—-————————————————————- | 10 | ||
| 2023—————-—-———— — – —- | 05 | ||
| 70 | |||
| MAXIMUM SCORE | |||
| D. | Diploma in Primary Teacher Education (CBC
Upgrade)
MAXIMUM SCORE |
05 | |
| 05 | |||
| GRAND TOTAL | 100 | ||
We confirm that the information entered above is correct to the best of our knowledge.
SELECTION PANEL SECRETARY
Name TSC No. Sign. Mobile No. Date:
SELECTION PANEL CHAIRPERSON
Name TSC No. Sign. Mobile No. Date:
Verified by:
TSC COUNTY DIRECTOR/ CHAIRPERSON, COUNTY SELECTION PANEL
Name TSC No. &gn. Mobile No. Date:
APPENDIX 1 (b)
PANEL SCORE SHEET FOR TEACHER INTERNS WITH DISABILITIES
APPLICANT’S NAME TSCNO. REGION COUNTY SUB COUNTY GRADE YEAR OF GRADUATION PTE POINTS DPTE(Upgrade) POINTS
| SCORING AREAS | MADMUM
SCORE |
ACTUAL
SCORE |
|
| A. | Professional P1 qualifications | ||
| 6 – 28 points ————— — – – – | 05 | ||
| 29 — TO points ——————————————— | 03 | ||
| 5] – 64 points————————————————— | 02 | ||
| NB: The score does not include teaching practice. | |||
| MAXIMUM SCORE | 04 | ||
| B. | Age | ||
| 50 years old and above | 20 | ||
| 47 – 49 years old | 13 | ||
| 44 — 46 years old | 10 | ||
| 43 years old and below | 03 | ||
| MAXIMUM SCORE | 20 |
| C. | Length of stay since qualifying as a teacher | |||||
| 2010 and before | 70 | |||||
| 65 | ||||||
| 2012 | 60 | |||||
| 55 | ||||||
| 20 | 50 | |||||
| 45 | ||||||
| 40 | ||||||
| 20 | 35 | |||||
| 20 | 30 | |||||
| 25 | ||||||
| 202 | 20 | |||||
| 2021 | 15 | |||||
| 2022 ————– ———————————- | 10 | |||||
| 05 | ||||||
| 70 | ||||||
| MAXIMUM SCORE | ||||||
| D. | Diploma in Primary Teacher Education (CBC
Upgrade)
MAXIMUM SCORE |
|||||
| 05 | ||||||
| 05 | ||||||
| GRAND TOTAL | 100 | |||||
We confirm that the information entered in above is correct to the best of our knowledge
SELECTION PANEL SECRETARY
Name TSC No. Sign. Mobile No. Date:
SELECTION PANEL CHAIRPERSON
Name TSC No. Sign. Mobile No. Date:
Verified by:
TSC COUNTY DIRECTOR/ CHAIRPERSON, COUNTY SELECTION PANEL
Name TSC No. Sign. Mobile No. Date:
TSC/S/P/RG/001
APPENDIX II
SUB COUNTY REGISTRATION LIST OF APPLICANTS WHO PRESENTED DOCUMENTS FOR VERIFICATION
REGION………………………………..COUNTY…………………………………..
suo couNTY …………………………..
| S/NO | NAME | TSC NO. | NCPWD NO. | GENDER | MOBILE NO. | PTE POINTS | DPTE (UPGRADE) POINTS | AGE | HOME
COUNTY |
YEAR OF
GRAD. |
REMARKS
IF ANY |
We confirm that the information entered in above is correct to the best of our knowledge. SELECTION PANEL SECRETARY
Nome TSC No. Sipn. Mobile No. Date:
SELECTION PANEL CHAIRPERSON
Name TSC No. Sipn. Mobile No. Date:
Verified by:
TSC COUNTY DIRECTOR/ CHAIRPERSON, COUNTY SELECTION PANEL
Nome TSC No. Sipn. Mobile No. Date:
TSC/S/I’/ItG/001
APPENDIX III
SUB-COUNTY MERIT LIST
REGION …………………………… COUNTY ………………………….. SUB-COUNTY …………………………..
| S/
NO |
NAME | TSC
NO. |
NCPWD
NO. |
GENDE
R |
SCORE AREAS | TP GRADE | KCSE
MEAN GRADE |
YEAR OF
GRAD. |
MOBIL
E NO. |
REMARKS
IF ANY eg Disability |
||||
| A | B | C | D | TOTAL | ||||||||||
We confirm that the information entered above is correct to the best of ovr knowledge.
SELECTION PANEL SECRETARY
Name TSC No. Sipn. Mobile No. Dole:
SELECTION PANEL CHAIRPERSON
Name TSC No. Sipn. Mobile No. Date:
Verified by:
TSC COUNTY DIRECTOR/ CHAIRPERSON, COUNTY SELECTION PANEL
Name TSC No. Sipn. Mobile No. Date:
APPENDIX IV
COUNTY MERIT LIST
REGION………………………………………………………………. COUNTY
| S/NO | NAME | TSC
NO. |
NCPWD
NO. |
GENDER | SUB
COUNTY |
MARKS
SCORED |
TP
GRADE |
KCSE
MEAN GRADE |
YEAR
OF GRAD. |
MOBILE
NO. |
HOME
COUNTY |
REMARKS
IF ANY e.g disability |
We confirm that the information entered above is correct to the best of our knowledge.
COUNTY SELECTION PANEL SECRETARY
Name TSC No.
Sipn. Mobile No. Date:
COUNTY SELECTION PANEL CHAIRPERSON
Nome TSC No.
Sipn. Mobile No. Date:
LIST OF SELECTED APPLICANTS
REGlON…………………………………………………… COUNTY……………………………………………………………………
| S/NO | NAME | TSC NO. | NCPWD NO. | GENDER | SUB COUNTY | MARKS SCORED | TP GRADE | KCSE MEAN GRADE | YEAR OF GRAD. | MOBIL E NO. | HOME COUNTY | REMARKS IF ANY
eg disability |
We confirm that the information entered above is correct to the best of our knowledge.
COUNTY SELECTION PANEL SECRETARY
More TSC No.
Sign. Mobile No. Date:
COUNTY SELECTION PANEL CHAIRPERSON
Name TSC No.
Sipn. Mobile No. Date:
LIST OF APPLICANTS WHO DID NOT APPEAR FOR VERIFICATION OF DOCUMENTS
REGION……………………………………………………………….. COUNTY………………………………………………………
| S/NO | NAME | TSC
NO. |
NCPWD
NO. |
GENDER | SUB
COUNTY |
MARKS
SCORED |
TP
GR ADE |
KCSE
MEAN GRADE |
YEAR
OF GRAD |
MOBILE
NO. |
HOME
COUNTY |
REASON
FOR NON APPEARAN CE |
We confirm that the information entered above is correct to the best of our knowledge.
COUNTY SELECTION PANEL SECRETARY
Name TSC No. Sign. Mobile No. Date:
COUNTY SELECTION PANEL CHAIRPERSON
Nome TSC No.
Sign. Mobile No. Date:
LIST OF ALL APPLICANTS WITH DISABILITIES
REGION……………………………………………………………………… COUNTY………………………………………………………
| S/NO | NAME | TSC
NO. |
NCPWD
NO. |
GENDER | MOBILE
NO. |
PTE
POINTS |
KCSE
MEAN GRADE |
YEAR
OF GRAD |
SUB-
COUNTY |
HOME
COUNTY |
AGE | REMARKS IF
ANY eg Type of Disability |
We confirm that the information entered above is correct to the best of our knowledge.
COUNTY SELECTION PANEL SECRETARY
Name TSC No.
Sipn. Mobile No. Date:
COUNTY SELECTION PANEL CHAIRPERSON
Name TSC No. Sign. Mobile No. Date:
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