TSC Recruitment Guidelines, Requirements For Teachers (Primary Schools Interns) 2022/2023

GUIDELINES FOR RECRUITMENT OF TEACHER INTERNS PRIMARY SCHOOLS – 2022/2023 FINANCIAL YEAR

1.0 GENERAL INFORMATION

i) Following the advertisement for recruitment of teacher interns for Primary schools, Regional Director Nairobi, County Directors and Sub-County Directors are required to conduct a selection exercise for applicants wishing to be employed and submit Merit Lists to the TSC Headquarters. The lists should be ratified by the Regional Selection Panel for Nairobi and County Selection Panel for other counties.
ii) Applicants will be required to submit their applications to the Secretary Teachers Service Commission through online platform www.teachersonline.go.ke for the county where a vacancy has been declared. Applicants will be required to scan and upload copies of professional and academic certificates together with any other relevant document as may be applicable.

iii) The selection panel will be expected to exercise the highest degree of transparency and accountability, as stipulated in the Public Officer Ethics Act and TSC Code of Conduct and Ethics (CoCE, 2015).

iv) The TSC Regional Directors are required to induct TSC County Directors within their areas of jurisdiction, who in turn are expected to induct members of the Selection Panels involved in the recruitment process on the relevant Sections of the Act and the Code of Regulations for Teachers (CORT, 2015) before the commencement of the selection exercise.
v) The TSC County Director MUST ensure that the recruitment process is done in strict

adherence to the laid down protocols by the Ministry of Health on containment of COVID – 19 pandemic.

vi) TSC County Director MUST ensure that venues for selection process are accessible to applicants with disability.

vii) All applicants MUST be registered teachers as per Section 23 (1) of the Teachers Service Commission Act, 2012. Applicants who are not duly registered shall not be considered for recruitment.

viii) Applicants whose names differ in the academic and professional certificates and/or identification cards MUST present an Affidavit sworn under the Oaths and Statutory Declarations Act, Cap 15 of the Laws of Kenya to explain the variance in names.

ix) Applicants who re-sat either KCPE or KCSE examinations (or their equivalents) MUST present certified copies of the certificate(s) of the national examination(s) for all attempts. Copies of Certificates must be certified by the Sub-County Directors. In the event the exam was cancelled applicants must present a letter from the Head of Institution together with a certified copy of KNEC print out from the school confirming the cancellation.

x) Upon generation of Applicants’ Lists from the system by the TSC County Director, the TSC County Director shall share the lists with the TSC Sub-County Directors. The TSC Sub-County Directors shall convene the Sub-County Selection Panel(s). The Selection Panel(s) shall verify applicants’ professional, academic and any other relevant documents before shortlisting a maximum of five (5) applicants per advertised post.

xi) The TSC Sub-County Director shall invite shortlisted applicants for the verification of documents through a Short Messaging Service (SMS). The message shall include interview date, venue and time of the interview. The verification of documents shall be conducted at least seven (7) days from the date of invitation. The list of shortlisted applicants shall immediately be submitted to the TSC County Director who shall verify the lists, compile and submit to the TSC Regional Directors who shall in turn verify, compile and submit the lists to the HQs for publishing on the TSC website.

xii) Following the verification exercise, the TSC Sub-County Director shall compile a Merit List of all of applicants whose documents have been verified. The Merit Lists shall be used to recruit teacher interns and any subsequent recruitment process within the financial year.

xiii) During the selection, each applicant shall be assigned a serial number. Applicants must present original and legible photocopies of the following, among other relevant documents: –

a) National identification card;
b) Certificate of Registration as a teacher;
c) Evidence of the completion of Upgrade Diploma in Primary Teacher
Education where applicable.
d) PTE Certificate;
e) KCSE certificates or its equivalent (include certificates for attempts if
one re-sat exams);
f) KCPE certificate or its equivalent (include certificates for attempts if one re-sar exams);

g) Letter of Certification of results by KNEC (where applicable);
h) Primary and Secondary School leaving certificates and other
relevant testimonials;
i) National Council of Persons with Disabilities (NCPWD) Card (where applicable);

j) An Affidavit sworn under the Oaths and Statutory Declarations Act, Cap 15 of the Laws of Kenya to explain the variance in names.

xiv) All applicants, irrespective of gender, disability, ethnicity or Home County shall be given equal opportunities;

xv) Persons with disabilities shall be required to indicate their disability status together with the nature of disabilities to inform their placement;

xvi) TSC County Directors shall ensure that a 5% of all the advertised slots are reserved for the recruitment of teachers with disabilities in accordance to the provisions of the Constitution and the Law;

xvii) In the event of a tie in the ranking, consideration for selection shall be determined in the following order:

a) Applicants’ disability status;
b) Length of stay since graduation;
c) Strength of academic and professional certificates presented.

N/B: If applicants tie at PTE/DPTE Upgrade Certificate points, aggregate KCSE grades or its equivalent shall be considered.

xviii) The selection panel shall vet each applicant to establish if he/she meets the requirements of the TSC advertisement during the selection exercise.

xix) Teachers who have either participated in the teacher internship programme or previously employed by the Commission are not eligible.

xx) Any internship contract signed based on misleading information provided by

the applicant shall be cancelled immediately without any further reference to them.

xxi) Merit Lists generated and used during this recruitment shall be used in the

subsequent replacement of teacher interns within the Financial Year or as directed by the Commission from time to time.

2.0. SUB-COUNTY SELECTION PANEL

The Selection Panel shall comprise of the following members: –

TSC/S/P/RG/001

i) The Sub County Director – Chairperson
ii) TSC Sub County Human Resource Officer – Secretary

iii) Zonal Curriculum Support Officer – Member

TOTAL ._3_

The TSC Sub-County Director MUST ensure that the Ministry of Health COVID-19

containment measures or any other pandemic as may be advised by the Ministry of Health are adhered to by both panel members and the applicants at all times.

3.0 VERIFICATION EXERCISE

i) The TSC Sub County Director shall verify the TSC registration status of all applicants;
ii) The TSC Sub County Director shall present a list of all applicants to the Selection

Panel;

iii) Applicants must appear in person before the Selection Panel on the set dates.

3.1 AUTHENTICATION OF ACADEMIC AND PROFESSIONAL DOCUMENTS

i) Original academic and professional certificates shall be scrutinized to verify their

ii) The TSC Sub County Director shall certify photocopies of the certificates and other
documents before forwarding them to the TSC County Director.

iii) Any applicant(s) who present forged/fake academic, professional and other
documents commit(s) an offence and shall be disqualified and/or deregistered.

3.2 SELECTION CRITERIA

i) Applicants shall be awarded marks as per the score sheet (Appendix I (a) and (b). Where applicants tie in scores, the panel shall consider the criteria under Clause 1 (xvii) of these guidelines.

ii)Upon verification of academic, professional and other relevant documents, the Sub-County selection panel shall compile a Sub-County Merit List. The TSC Sub-
County Directors shall submit Sub-County Merit Lists to the TSC County Directors who

shall convene a County Selection Panel to compile a County Merit List. The County Merit List shall be used in the subsequent recruitment processes within the financial year or as directed by the Commission from time to time.

An applicant with disabilities related to hearing and/or speech shall be allowed the company of a sign language interpreter.

4.0 DOCUMENTS TO BE SUBMITTED TO TSC COUNTY DIRECTOR

The TSC Sub County Director shall be required to submit the following to the TSC County Director: –

i) List of all applicants who presented documents for verification at the Sub

County level (Appendix II);

ii) Sub County Merit List (Appendix III);

iii) Summary of complaints raised (if any) together with action taken;

Page 4 of 18

TSC/S/P/RG/001

iv) Minutes of the Sub-County Selection Panel duly signed by the Chairperson and
Secretary clearly showing how the final list of the successful applicants was
agreed upon.

4.1 COUNTY SELECTION PANEL

i) After submission of Merit Lists by the TSC Sub County Directors, TSC County

Director shall constitute a County selection panel comprising the following

members;

a) County Director Chairperson
b) TSC Deputy County Director Secretary
c) County Human Resource Officer Member
d) TSC Sub County Director (2) Members

TOTAL 5

The TSC County Director MUST ensure that the Ministry of Health COVID-19 containment measures or any other pandemic as may be advised by the Ministry of Health are adhered to by both panel members and the applicants at all times.

ii) The TSC County Director shall be required to convene a County Selection Panel

to ratify Sub County Merit Lists and compile the County Merit List for onward submission to the TSC Regional Director within the stipulated timeline;

iii) The TSC Regional Director shall be required to convene a Regional Selection
Panel to ratify the County Merit Lists and Compile Regional Merit List for
submission to the TSC Headquarters within the stipulated timelines.

iv) The Merit Lists compiled and ratified during the selection process at the
beginning of the Financial Year shall be used in subsequent recruitments within
the financial year.

NB: It is the responsibility of the TSC County Director to ensure that the exercise is fair and
transparent. TSC County Director must also ensure that all documents are in order as
provided in the approved checklist and appropriately signed/certified before
submission to the TSC Headquarters.

5.0 COMPLAINTS

i) Any applicant who is dissatisfied with the exercise should submit to the TSC

County Director a written complaint immediately and send an email to the TSC Headquarters through, dirstaffing@tsc.go.ke not later than seven (7) days after the selection exercise;

ii) The TSC County Director should, within seven (7) days of receipt of such a

complaint, analyze and address all complaints raised after the selection process has been completed and thereafter submit a report to the Headquarters on the action taken.

iii) Where an applicant is dissatisfied with the decision of the TSC County Director in

(ii) above, or where the complaint is made against the TSC County Director, the applicant shall appeal to the Appeals Committee on staffing functions at the TSC Headquarters. The Appeals Committee shall investigate the allegations and take appropriate action within fourteen (14) days.

6.0 DOCUMENTS TO BE SUBMITTED TO TSC HEADQUARTERS

The TSC County Director shall submit the following to the TSC Headquarters;

i) County Selection Panel minutes duly signed by the Chairperson and Secretary;
ii) Copies of minutes of the Sub-County Selection Panel duly signed by the

Chairperson and Secretary and verified by the TSC County Director on behalf of the County Selection Panel, clearly showing how the final list of the successful applicants was agreed upon;

iii) County Merit Lists; (Appendix IV)

iv) List of all selected applicants drawn from the County merit list; (Appendix V)
v) List of all invited applicants who did not appear for verification; (Appendix Vi); vi) List of applicants with disability; (Appendix VII)

vii) Duly signed copies of Internship Agreement and Offer of Internship Letters;

viii) Original statement of confirmation of PTE/DPTE (Upgrade)/KCSE/KCPE results from

KNEC for applicants without original certificates;

ix) Original Medical Examination report in form GP 69;
x) Certified copies of the following documents in the order indicated below: –
a) National identification card;
b) Certificate of Registration as a teacher;
c) PTE/DPTE Upgrade certificate;
d) KCSE certificate or its equivalent (include certificates for all attempts if one re-
sat exams);
e) KCPE certificate or its equivalent (include certificates for all attempts if one re-
sat exams);
g) Letter of certification of results by KNEC (where applicable);
h) Primary and Secondary School leaving certificates and other relevant

testimonials;

i) National Council of Persons with Disabilities (NCPWD) Card (where

applicable);

j) An Affidavit sworn under the Oaths and Statutory Declarations Act, Cap 15 of

the Laws of Kenya to explain the variance in names;

k) KRA PIN certificate, Bank form and Bank plate/card (front face) to facilitate

appointment on payroll.

xi) Panel score sheet (Appendix I) both in soft (excel) via ddstaffingp@tsc.go.ke and
hard copy for the selected applicants.

7.0 IMPORTANT NOTES

i) Merit Lists shall be made available to members of public wishing to see them on

request in a manner that will not put the recruitment process into jeopardy.

Page 6 of 18

TSC/S/P/RG/001

ii) All enquiries arising from these guidelines should be made to the TSC County

Director.

iii) Notwithstanding the decentralization of the function of teacher recruitment

pursuant to Section 20 of the TSC Act, the Commission is not precluded from

carrying out recruitment directly from the TSC Headquarters.

ivl Th,=, Tcr’ 1?,=ninnril IThira,r-fnrc chnll

I • I 1 1 1,, ISS-o l•.-.•1 JI 1 ,111

a) Ensure guidelines are adhered to within their regions;
b) Coordinate the teacher internship recruitment process within their respective
regions;
c) Sensitize County Directors and oversee the sensitization of other officers
including members of the BoM involved in the process;
d) Undertake measures to resolve complaints arising from the process within
their regions;
e) Confirm and ratify County Merit Lists
f) Compile and submit Regional Merit Lists to the TSC Headquarters.

8.0 Attached find the following Appendices;

i) Appendix I (a): Panel Score Sheet for primary school teachers.
ii) Appendix 1 (b): Panel Score Sheet for primary school teachers with

disability

iii) Appendix II: Sub County Registration list of applicants who present

documents for verification.

iv) Appendix HI: Sub County Merit List.
v) Appendix IV: County Merit List
vi) Appendix V: List of selected applicants

vii) Appendix VI: List of applicants who did not appear for

verification

viii) Appendix VII: List of applicants with disabilities.

R NANCY NJERI MACHARIA, CBS

SECRETARY/CHIEF EXECUTIVE

Page 7 of 18

TSC/S/P/RG/001

APPENDIX 1(a)

PANEL SCORE SHEET FOR PRIMARY SCHOOL TEACHER INTERNS

APPLICANT’S NAME TSC NO.

REGION COUNTY SUB COUNTY

GRADE YEAR OF GRADUATION PTE POINTS DPTE (Upgrade) POINTS

SCORING AREAS MAXIMUM ACTUAL

SCORE SCORE

A Professional P1 qualifications

6 – 17 points 25

18 – 28 points 20

29 – 40 points 15

31 – 50 points 10

51 – 64 points 5

NB: The score does not include teaching practice.

MAXIMUM SCORE

B Length of stay since qualifying as a teacher

2010 and before
2011

2012

2013

2014

2015

2016

2017

2018

2019

2020

2021 to date

MAXIMUM SCORE

C Diploma in Primary Teacher Education (CBC

Upgrade)

MAXIMUM SCORE
GRAND TOTAL

100

We confirm that the information entered above is correct to the best of our knowledge.

SELECTION PANEL SECRETARY

Name TSC No.

Page 8 of 18

TSC/S/P/RG/001

Sign. Mobile No. Date:

SELECTION PANEL CHAIRPERSON

Name TSC No.

Sign. Mobile No. Date:

Verified by:

TSC COUNTY DIRECTOR/ CHAIRPERSON, COUNTY SELECTION PANEL

Name TSC No.

Sign. Mobile No. Date:

Page 9 of 18

TSC/S/P/RG/001

APPENDIX 1 (b)

PANEL SCORE SHEET FOR TEACHER INTERNS WITH DISABILITIES

APPLICANT’S NAME TSC NO.

RFC 10N rnt INTY SI IR rni INTY

GRADE YEAR OF GRADUATION PTE POINTS DPTE(Upgrade)

POINTS

SCORING AREAS MAXIMUM ACTUAL

SCORE SCORE

A Professional P1 qualifications

6 – 17 points 25

18 — 28 points 20

29 – 40 points 15

31 – 50 points – 10

51 – 64 points 05

NB: The score does not include

teaching practice.

MAXIMUM SCORE 25

B Length of stay since qualifying as a

teacher

2010 and before 60

2011 55

2012 50

2013 45

2014 40

2015 35

2016 30

2017 25

2018 20

2019 15

2020 10

2021 to date 05

MAXIMUM SCORE 60

C Diploma in Primary Teacher

Education (CBC Upgrade)

MAXIMUM SCORE 15

GRAND TOTAL 100

We confirm that the information entered in above is correct to the best of our knowledge

Page 10 of 18

TSC/S/P/RG/001

SELECTION PANEL SECRETARY

Name TSC No.

Sign. Mobile No. Date:

SELECTION PANEL CHAIRPERSON

Name TSC No.

Sign. Mobile No. Date:

Verified by:

TSC COUNTY DIRECTOR/ CHAIRPERSON, COUNTY SELECTION PANEL

Name TSC No.

Sign. Mobile No. Date:

Page 11 of 18

TSC/S/P/RG/001

APPENDIX II

SUB COUNTY REGISTRATION LIST OF APPLICANTS WHO PRESENTED DOCUMENTS FOR VERIFICATION

REGION COUNTY SUB COUNTY

S/NO NAME TSC NCPWD GENDER MOBILE PTE DPTE AGE HOME YEAR OF REMARKS

NO. NO. POINTS (UPGRADE) COUNTY GRAD. IF ANY

POINTS

We confirm that the information entered in above is correct to the best of our knowledge.

SELECTION PANEL SECRETARY

Name TSC No. Sign. Mobile No. Date:

SELECTION PANEL CHAIRPERSON

Name TSC No. Sign. Mobile No. Date:

Verified by:

TSC COUNTY DIRECTOR/ CHAIRPERSON, COUNTY SELECTION PANEL

Name TSC No. Sign. Mobile No. Date:

Page 12 of 18

TSC/S/P/RG/001

APPENDIX III

SUB-COUNTY MERIT LIST

REGION

S/ NAME TSC NCPWD

NO.
NO

COUNTY

GENDER SCORE AREAS

A B C TOTAL

SUB-COUNTY

TP GRADE KCSE YEAR

MEAN OF

GRADE GRAD.

MOBIL REMARKS

E NO. IF ANY eg

Disability

We confirm that the information entered above is correct to the best of our knowledge.

SELECTION PANEL SECRETARY

Name TSC No. Sign. Mobile No. Date:

SELECTION PANEL CHAIRPERSON

Name TSC No. Sign. Mobile No. Date:

Verified by:

TSC COUNTY DIRECTOR/ CHAIRPERSON, COUNTY SELECTION PANEL

Name TSC No. Sign. Mobile No. Date:

Page 13 of 18

TSC/S/P/RG/001

APPENDIX IV

COUNTY MERIT LIST

REGION COUNTY

S/NO NAME TSC NCPWD GENDER SUB MARKS TP KCSE YEAR MOBILE HOME REMARKS

NO. COUNTY SCORED GRADE MEAN OF NO. COUNTY IF ANY e.g

GRADE GRAD. disability

We confirm that the information entered above is correct to the best of our knowledge.

COUNTY SELECTION PANEL SECRETARY

Name TSC No.

Sign. Mobile No. Date:

COUNTY SELECTION PANEL CHAIRPERSON

Name TSC No.

Sign. Mobile No. Date:

Page 14 of 18

TSC/S/P/RG/001

APPENDIX V

LIST OF SELECTED APPLICANTS

REGION COUNTY

S/NO NAME TSC NCPWD GENDER SUB MARKS TP KCSE YEAR MOBIL HOME REMARKS

NO. COUNTY SCORED GRADE MEAN OF E NO. COUNTY IF ANY

GRADE GRAD. eg

disability

We confirm that the information entered above is correct to the best of our knowledge.

COUNTY SELECTION PANEL SECRETARY

Name TSC No.

Sign. Mobile No. Date:

COUNTY SELECTION PANEL CHAIRPERSON

Name TSC No.

Sign. Mobile No. Date:

Page 15 of 18

TSC/S/P/RG/001

APPENDIX VI

LIST OF APPLICANTS WHO DID NOT APPEAR FOR VERIFICATION OF DOCUMENTS

REGION COUNTY

S/NO NAME TSC NCPWD GENDER SUB MARKS TP KCSE YEAR MOBILE HOME REASON

NO. COUNTY SCORED GR MEAN OF NO. COUNTY FOR NON

ADE GRADE GRAD APPEARAN

We confirm that the information entered above is correct to the best of our knowledge.

COUNTY SELECTION PANEL SECRETARY

Name TSC No.

Sign. Mobile No. Date:

COUNTY SELECTION PANEL CHAIRPERSON

Name TSC No.

Sign. Mobile No. Date:

Page 16 of 18

TSC/S/P/RG/001

APPENDIX VII

LIST OF ALL APPLICANTS WITH DISABILITIES

REGION COUNTY

S/NO NAME TSC NCPWD GENDER MOBILE PTE KCSE YEAR SUB- HOME AGE REMARKS IF

NO. NO. POINTS MEAN OF COUNTY COUNTY ANY eg

GRADE GRAD Type of

Disability

We confirm that the information entered above is correct to the best of our knowledge.

COUNTY SELECTION PANEL SECRETARY

Name TSC No.

Sign. Mobile No. Date:

COUNTY SELECTION PANEL CHAIRPERSON

Name TSC No.

Sign. Mobile No. Date:

Page 17 of 18

By Editorial Team

The Education News Hub Editorial Team is made up of vibrant and experienced editors. Brian Yano is an accomplished longtime Digital Media Journalist at Educationnewshub.co.ke with a great passion for research and fact-checking. He delivers engaging content across diverse topics, with a special interest in Education matters. On her part, Yvonne Kemunto is a journalist, dedicated to unraveling stories that matter. With a keen eye for detail and a passion for storytelling, she brings a fresh perspective to the world of media. Her commitment to detail and excellence shines through in every piece she crafts. Our newest member of the Editorial Team is Jennifer Mumbo. She is a Seasoned Multimedia Journalist with several years' experience; dating back to 2018. Jennifer has a passion for education, sports, tech, politics and entertainment. You can reach the editors at educationnewshub3@gmail.com.

Next Kenya Power Electricity Units Cost to go up by 20% »

Previous « how to get Mpesa statement through mobile code *334#

Published by

By Editorial Team

3 weeks ago

Mwalimu National Sacco BOSA Loans Application Form {Free Download}

Get the latest Mwalimu National Sacco BOSA Loans Application Form {Free Download}, here. PDF Latest…

3 hours ago

TSC Latest News

Mwalimu National Sacco FOSA Salary Advance Application Form {Free Download}

Here is the revised and latest Mwalimu National Sacco FOSA Salary Advance Application Form {Free…

3 hours ago

TSC Latest News

Mwalimu National Sacco FOSA Instant Loan Application Form {Free Download}

Here is the latest Mwalimu National Sacco FOSA Instant Loan Application Form {Free Download}. Download…

3 hours ago

Sports News

Best slots with sticky wilds and expanding symbols in 2026

The landscape of digital gambling has shifted toward high-octane mechanics that prioritize volatility and massive…

4 hours ago

TSC Latest News

Advertised TSC Secretariat Vacancies in 2026 {Requirements and How To Apply}

The Teachers Service Commission (TSC) has advertised 170 job vacancies across, covering senior, mid‑level, and…

4 hours ago

TSC Latest News

Health CS Duale announces major changes to the Teachers’ SHA Medical Scheme

Health Cabinet Secretary Aden Duale has ordered immediate changes to the Social Health Authority (SHA)…

9 hours ago

TSC Recruitment Guidelines, Requirements For Teachers (Primary Schools Interns) 2022/2023

GUIDELINES FOR RECRUITMENT OF TEACHER INTERNS PRIMARY SCHOOLS – 2022/2023 FINANCIAL YEAR

Related Post

Recent Posts

Mwalimu National Sacco BOSA Loans Application Form {Free Download}

Mwalimu National Sacco FOSA Salary Advance Application Form {Free Download}

Mwalimu National Sacco FOSA Instant Loan Application Form {Free Download}

Best slots with sticky wilds and expanding symbols in 2026

Advertised TSC Secretariat Vacancies in 2026 {Requirements and How To Apply}

Health CS Duale announces major changes to the Teachers’ SHA Medical Scheme