KUCCPS: Inter-University Transfer Procedure
Have you been placed at another university but wish to transfer? Application for inter-institutional transfer is now available through the KUCCPS portal.
INSTRUCTIONS
Find a good smartphone, laptop or a cyber.
Requirements: KCSE index number, KCPE index number or Birth Cert no. and mpesa amount (1000)
- Open the link http://students.kuccps.net
- Click login and insert the required data
Password should be your KCPE index number or birth certificate number.
NB:
- Do not put any slash while writing the KCSE or KCPE index number
- Birth certificates have two numbers the Serial number and the Entry no. Kindly try both
TO GET THE COURSE AND INSTITUTION THAT YOU WISH TO TRANSFER TO:
- Click Programmes
- Go to the category you are qualified for: i.e. Degree, Diploma, Certificate or Artisan
- Select the cluster you wish to explore e.g. Law and related, Medicine and related etc. (NB: If you can’t find a course, search it)
- After selecting a cluster, select the particular course you want to transfer to. It will give you the specific subject requirements. If you have met them, then scroll down to see the CUT OFF (for Degree and some Diploma courses) and compare them with your cluster weight on the right.
(NB: Only select a course which you meet the subject requirements and the cut off of the university (for degree courses)).
- Once you get the University or College of your Choice and which you meet the cutoff, write its programme code
- Click Transfers, read the instructions on the Transfers Dashboard then click Transfers Applications
- Insert the 7 – digit code of the course you want to transfer to (should meet the required cutoff)
- Select the reason for transfer either medical, financial or not my preferred programme
- Attach a supporting document e.g.
For Medical reasons, you should either attach a medical report. For Financial Reasons, or ‘Not my preferred programme’, attach a screenshot of your application history / dashboard. For ‘Person with Disability’, Attach a Registration Document from the NCPWD. For other reasons, attach a document supporting the reason
- Explain your reason in the space provided (reason should be between 300 – 600 CHARACTERS (letters, numbers and punctuation) NOT WORDS!)
NB: IF THE SYSTEM DOESN’T RESPOND: Refresh the page and redo the previous stages. Try typing the reason in Microsoft Word and copy paste it. Make sure the reason is between 300 – 600 characters, not words. After you copy paste, the Mpesa instructions should appear
- Make the mpesa payment and insert the code. If it does not respond, give it 5 to 15 minutes to one hour as you keep trying
- Submit your application and insert your password then submit again. Make sure a message pops up to indicate that your transfer application has been submitted
- Your transfer is complete. Keep monitoring the progress on the portal from time to time by seeing which step it is in as shown in green, until the whole process is complete. Every step may take a few days, so don’t worry.
- Once your transfer has been approved by all parties, you will be provided with a transfer letter for you to download, print and present to the institution you asked for, so that they can process your admission.
How to check where you have been placed by KUCCPS
You can check where you have been placed using SMS. Follow this procedure below;
- Open you messaging app on your phone
- Type your index number beginning with your KCSE year without spacing and send to 20842. For example:
If you sat for the exam and your index number if 43702302000 you will write year43702302000. e.g 202343702302000
- You will now receive a feedback message bearing your placement results.
Remember this is not a free service. It will deduct Sh5 from your airtime.
You can as well check the results online
You can check your results online using the procedure below;
- Visit the Kenya Universities and Colleges Central Placement Service website using your computer or smartphone.
- Using your username (full index number) and your password (Birth certificate number or KCPE index number) log into the Portal.
- After Logging in, you will be able to see congratulations! message pop up under the dashboard showing where you are placed.
Lastly now, if you are not happy with the institution where you have been placed, you can submit the inter-university transfer request but after the placement body has opened this portal.
You should take note of the following information regarding transfers;
- You must submit your transfer request online through the students portal since this is an automated process.
- You can access the inter-institution transfer guidelines on the KUCCPS website.
- You will pay the processing fee after you have successfully completed all the necessary steps. Do not pay prior to.
- Never send the money to anybody posing to help you with the process. The placement service doesn’t have mobile numbers where money should be sent to.
- Only pay the transfer processing fee to the official KUCCPS M-pesa pay bill No. 820201
- Make sure you read and understand all the provided instructions.
How to initiate Kuccps inter-institution Transfer
- Using the online portal on the inter-institution Transfer, the student initiates a transfer application that will be sent to your preferred institution.
- The receiving institution will now endorse the received transfer application through their institution portal and submit.
- The institution where you were placed will receive the request and will clear you through their portal and submit.
- The endorsement application from both parties will come to the KUCCPS CEO for approval and the transfer letter will be generated that will be accessed by the applicant and the two institutions involved.
- You can now download the application letter and present it to the institution placed for admission and joining instructions.
How To submit your Kuccps Inter-university Transfer Request Online
- First of all, visit the KUCCPS website at http://student.kuccps.net
- Enter your KCSE index number as your username, select the year you sat for KCSE and the enter the password ( your birth certificate number or KCPE index number) and click login.
- You will now click on transfer tab on top of the window the follow the prompts given.
Note that: You will only be able to proceed with the application if you meet the cutoff points for the programme in that institution.
Secondly, you must give substantial reasons for the transfer. Remember to attach a relevant Document to support your reason/s.
How to apply online
- Select a programme of your choice from one of our schools (see below). Note the programme code.
- Visit: http://student.kuccps.netand click Transfers Tab.
- Put the programme codein the inter-university transfer field.
- Follow the steps outlined in the system.
- We shall receive and endorse your request promptly.
- The University you were placed in will receive the request and release you for transfer.
- KUCCPS will approve and generate your transfer letter.
- Download the transfer letter from your KUCCPS portal.
HOME KUCCPS INTER-INSTITUTION TRANSFER IS NOW OPEN.
Follow the steps below to apply for inter university transfer:
- Visit KUCCPS website via http://student.kuccps.net
- Enter your KCSE index number ,as the ‘KCSE year’ ,use your KCPE index number or birth certificate number as password to login into your account
- Click on the ‘transfers’ tab on the top of the window and follow the steps below.
STEP 1: Select the programme you want to transfer to ,In the inter institution transfer field insert the Programme code. You will proceed only if you meet the cut off points and other minimum requirements for the specific course in the institution.
STEP 2: Reason For transfer: The placement service demands that a candidate provides a solid reason for transfer. Main reasons for transfer are; Medical reasons, Financial reasons ,Person with Disability, Not my preferred programme or other(You specify). Attach any relevant document that supports the reason for your transfer after which you will be required(in not less than 300 and not more than 600 words) to explain the reason for initiating the transfer. The next page will load automatically if all fields are filled.
STEP 3: Transfer payment: A non refundable transfer fee of Sh 1,000 is paid to KUCCPS via Mpesa .You will follow the procedures indicated in the current window to make payments. After entering the Mpesa confirmation code ,the system will validate and automatically load the next step. 2
STEP 4: Approval by Receiving institution: The institution you applied to transfer to will receive your application, Considering the availability of space of the course at the institution, the receiving institution may endorse or reject your request.
STEP 5: Approval by release institution: If your application is accepted by the receiving institution, the releasing institution will most probably endorse your transfer.
STEP 6: Approval by KUCCPS: After your transfer is approved by both the releasing and receiving institutions, the placement service will review your application.
STEP 7: Once your application has been reviewed by KUCCPS ,you will be required to download the transfer letter which you will present to the receiving institution during admission.
NOTE
Inter institution transfer is done Online. No physical presentation of application forms to any office.
Inter Faculty/change of course is done by the institution(University) and not by KUCCPS.
Payment For KUCCPS Inter-university transfer
1. An application-processing fee of Ksh1,000 is charged per application.
A prompt for the M-PESA transaction code will appear at the point of submission. Please keep the transaction code safely as it may be required again.
CAUTION! Do not make any payment before the applicant has been prompted or after the application deadline has passed!
2. Once one has made an application for transfer, the applicant may monitor the progress of their application via the student’s portal.
Note 1:
All application fee payments to the Placement Service MUST be made to the M-Pesa Pay Bill No. 820201.
Note 2:
Applicants are cautioned against sending money to any individual posing on social media or any other platform purporting to be in a position to assist them. The Placement Service does not require applicants to send money to any mobile phone numbers.
Note 3:
KUCCPS Contact Details Mobile phone lines: 0723 954 927 and 0734 879 662, 020 5137400.
Email: [email protected].
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