THE KENYA NATIONAL EXAMINATIONS COUNCIL

The Kenya National Examinations Council (KNEC) invites competent, self-motivated, and qualified professionals for the following vacant positions:

  DIRECTOR, TEST DEVELOPMENT, KNEC GRADE 2

 

Job Specifications

Director, Test Development will be responsible for the following duties and responsibilities:

• Implementing the Council resolutions and instructions on Test Development;
• Supervising the   Deputy   Directors   in   the                  Directorate     to            ensure    quality delivery of services;
• Providing strategic leadership in the directorate;
• Formulating and   implementing   initiatives   to   instill                   KNEC values            in             the Directorate;
• Establishing an    efficient    and    effective    system                    to     undertake test development activities;
• Preparing and implementing approved Directorate work  plan,  procurement plan, and budget;
• Developing and implementing effective risk management strategies;
• Cascading the    strategic    plan    and    performance                 contracting         in       the Directorate;
• Ensuring security    and    confidentiality    of    all                examination/assessment materials;
• Keeping abreast with trends in psychometrics;
• Supervising and mentoring examinations officers;
• Advising the CEO on staffing and strategies of adopting best practices intestdevelopment;
• Appraising the performance of Deputy Directors and Assistant Directors in the Directorate;
• Implementing Quality Management System for continual improvement;

 

• Developing and implementing mechanisms for engagement of stakeholders on test development
• Build capacity of education officers and teachers on examinations and assessment.

 

Person Specifications

For appointment to this grade, an officer must have:

• At least fifteen (15) years cumulative relevant work experience, five (5) of which should have served at senior management level;
• Bachelors’ Degree in Education from a recognized institution OR Bachelors Degree in a relevant discipline plus a Post Graduate  Diploma  in  Education from a recognized institution;
• Masters’ Degree in a relevant discipline from a recognized institution;
• Strategic Leadership Course lasting not less than four (4) weeks from a recognized institution;
• Demonstrated competence and merit in work performance;
• Proficiency in computer applications;
• Fulfil the requirements of Chapter Six of the Constitution for successful applicants.

 

Key Competencies, skills, and attitudes

 

• Integrity;
• Critical and strategic thinking;
• Mentorship and coaching;
• Innovativeness;
• Communication and reporting skills;
• Team player;
• Interpersonal skills

 

2 . 0   DEPUTY DIRECTOR, INTERNAL AUDIT, KNEC GRADE 3

 

Job Specifications

The duties and responsibilities of the officer will entail:

• Initiating the review of the Internal Audit  policy  documents  to  conform  with the prevailing professional standards and regulations;

 

• Ensuring that audit activities are carried out as per the  professional  guidelines and audit policies;
• Initiating development of new initiatives aimed at improving internal audit
• Operational efficiencies and managing the risk-based annual  audit  work  plans to cover all activities of the
• Co-ordinating the review of audit programs to ensure that they test the  relevant internal controls and are in compliance  with  the  international  auditing standards;
• Interacting with senior management to ensure their involvement in agreeing with the audit recommendations for areas of high risk;
• Examining and evaluating the adequacy, effectiveness and reliability of the
• Council’s financial and operating systems;
• Coordinating and ensuring quality control of the audit activities to ensure that the audit objectives are met and that the audit professional standards are maintained at all times;
• Coordinating and conducting audits (where necessary) and hold all entry and exit audit meetings/sessions of each audit assignment with the auditees;
• Evaluating the risk management processes and giving reasonable assurance tothe management and the Council that all key business risks are being  mitigated to acceptable
• Coordinating audit efforts with the external auditors to avoid duplication;
• Preparing audit findings, recommendations and management comments and present to the management and audit committee
• Designing a follow-up mechanism on all audits done to ensure that the agreed audit recommendations are implemented within the given
• Managing the   audit   team   performance   through                performance         planning, coaching, mentoring and
• Managing the training of the audit team to ensure they develop the skills and competencies required for professional career
• Nurturing the team-building spirit among the auditors and implementing succession planning in the

 

Person Specifications

For appointment to this grade, an officer must have:

• At least twelve (12) years cumulative relevant work experience, five  (5)  of which should have served at management level;
• Masters’ Degree  in  any  of   the   following:   Auditing,   Business Administration majoring in Finance or Accounting or its equivalent from a recognized institution;

 

• Bachelors’ Degree in Commerce, Business Administration, Business Management (Accounting Option) or equivalent qualification from a recognized Institution;
• Management Course lasting not less than four (4) weeks from a recognizedinstitution;
• Membership of the Institute of Internal Auditors (IIA) and Institute of Certified Public Accountants of Kenya (ICPAK);
• Certified Information Systems Auditor (CISA);
• Demonstrated merit in work performance;
• Proficiency in computer application;
• Fulfil the requirements of Chapter Six of the Constitution for successful applicants.

 

Key Competencies, skills and attitudes

• Integrity;
• Strategic thinking;
• Analytical skills;
• Communication and reporting skills;
• Managerial skills and ability to lead teams;
• Mentoring, coaching and leadership skills;
• Interpersonal and negotiation skills;
• Team player; and
• Self-motivated

 

3. ASSISTANT DIRECTOR, INFORMATION & COMMUNICATION TECHNOLOGY OFFICER, KNEC GRADE 4

 

• Job Specifications

The duties and responsibilities of the officer will entail: –

• Providing leadership in formulation and implementation ICT strategies;
• Ensuring adherence to ICT policies procedures and standards;
• Overseeing ICT programs and activities;
• Managing, coordinating and supervising ICT functions in the unit/division;
• Establishing mechanisms for disaster recovery and business
• Drawing ICT budget and procurement plans;
• Coordinating systems development, implementation and maintenance;
• Liaising with users to ensure that their ICT needs are met;
• Reviewing and evaluating feasibility studies and reports for implementation;
• Supervising and managing ICT projects within the planned time deadlines and budget projections;
• Coordinating information systems security audits, reporting and making recommendations to strengthen ICT security systems;
• Preparing work   plans,   conducting   staff                performance   appraisal     and submitting performance reports;
• Developing and implementing measures for staff capacity building;
• Facilitating procurement of ICT equipment and services;

 

(b)     Person Specifications

For appointment to this position, an officer must have:

• At least ten (10) years cumulative relevant work experience, four (4) of which should have served at management level;
• Masters degree in Computer Science or its equivalent from a recognized institution;
• Bachelors degree in any of the following disciplines: Computer Science, Information Communication Technology, Electronics Engineering or other ICT related disciplines with a bias in computer science from a recognized institution;
• Certification in the following; Cisco Certified Network Associate (CCNA), Microsoft Certified Systems Engineer (MCSE), Microsoft Certified Systems Developer (MCSD), Certified Information Systems Auditor (CISA) and Oracle certification;
• Management Course lasting not less than four (4) weeks from a recognized institution.

 

• Demonstrated merit in work performance;
• Membership to a professional body;
• Proficiency in computer application;
• Fulfil the requirements of Chapter Six of the Constitution for successful applicants.

 

(c)      Key Competencies, skills and attitudes

• Integrity;
• Analytical skills;
• Project Management Skills
• Communication and reporting skills;
• Interpersonal skills;
• Team

 

4.  PRINCIPAL INFORMATION & COMMUNICATION TECHNOLOGY OFFICER,

KNEC GRADE 5

 

 

• Job Specifications

The duties and responsibilities of the officer will entail: –

• Coordinating systems analysis, design and requirement definition;
• Overseeing implementation and maintenance of Information
• Coordinating timely implementation and maintenance of systems;
• Designing, implementing and maintaining Local Area Network (LAN) and Wide Area Network (WAN);
• Coordinating backups and ensuring the security of information resources;
• Overseeing system and database
• Overseeing ICT equipment maintenance;
• Preparing reports for ICT equipment maintenance;
• Preparing work plans, conducting staff performance appraisal and submitting performance reports;
• Developing and implementing measures for staff capacity building;
• Delivering feasibility and cost-benefit analysis aspects to enhance overall ICT systems improvement;
• Identifying areas of ICT process improvement;

 

• Liaising with end-users to determine future ICT requirements;
• Preparing reports on the health status of the various ICT resources;
• Establishing and implementing practices for the monitoring of information systems’ logical and physical security to minimize the risk of equipment and data loss, theft, or tampering;
• Developing, implementing and maintaining the organization’s security architecture to provide an effective platform to protect the organizations assets;
• Undertaking investigations and report on security breaches and incidents to guide the refinement of practices and processes and reduce the likelihood and impact of security-related incidents;
• Performing regular security reviews and compliance testing to ensure adherence to adopted security

 

(b)         Person Specifications

For appointment to this position, an officer must have:

• At least eight (8) years cumulative relevant work experience, three (3) of which should have served at the supervisory level;
• Masters degree in Computer Science or its equivalent from a recognized institution;
• Bachelors degree in any of the following disciplines: Computer Science, Information Communication Technology, Electronics Engineering or other ICT related disciplines with a bias in computer science from a recognized institution;
• Certification in the following; Cisco Certified Network Associate (CCNA), Microsoft Certified Systems Engineer (MCSE), Microsoft Certified Systems Developer (MCSD), Certified Information Systems Auditor (CISA) and Oracle certification;
• Management Course lasting not less than four (4) weeks from a recognized institution.
• Demonstrated merit in work performance;
• Membership to a professional body;
• Proficiency in computer application;
• Fulfil the requirements of Chapter Six of the Constitution for successful applicants.

 

(c)      Key Competencies, skills and attitudes

• Integrity;
• Analytical skills;
• Project Management Skills
• Communication and reporting skills;
• Interpersonal skills;
• Team

 

 

5.  PRINCIPAL ACCOUNTANT, KNEC GRADE 5

 

• Job Specifications

The duties and responsibilities of the officer will entail:

• Receiving, reviewing and forwarding monthly and quarterly reports by the set timelines;
• Ensuring that financial statements are produced on time as per all the relevant legislation and financial regulations;

 

• Reviewing responses to audit queries and ensuring timely response to the queries raised;
• Implementing ISO procedures and work instructions;
• Preparing all foreign payments as per existing contracts or invoices submitted; obtaining the best foreign exchange spot rates;
• Verifying payment vouchers;
• Verifying imprest accounted for and follow-up of outstanding imprests;
• Ensuring timely and accurate payments of claims;
• Keeping abreast with tax legislation and advise management;
• Ensuring timely processing of fuel requests for running national examinations;
• Requisition bank for blank cheque books, record in register issue the same; custodian of all blank cheques;
• Preparing revised estimates and draft annual budget; ensure budget compliance; receive, review and forward monthly and quarterly reports by the set timelines;
• Regularly reviewing internal control procedures and ensuring that the existing internal control procedures are adhered to;
• Maintaining project accounts as per donors’ requirements and PFMA Act;
• Implementing ISO procedures and work instructions;
• implementing the revenue collection system and making proposals for its continuous improvement;
• Advising management on the valuation and revaluation of fixed

 

(b)     Person Specifications

For appointment to this grade, an officer must have:

• At least eight (8) years cumulative relevant work experience, three (3) of which should have served at the supervisory level;
• Masters Degree in any of the following: Economics, Commerce (Finance Option) Business Administration, Business Management, Finance, Accounts; or its equivalent from a recognized institution;
• Bachelors Degree in any of the following disciplines: Finance, Accounts Commerce (Finance Option), Business Administration, Business Management, Economics or its equivalent from a recognized institution;
• Certified Public Accountant CPA (K) or Association of Certified Chartered Accountant (ACCA);
• Registered member with the Institute of Certified Public Accountants of Kenya (ICPAK) in good standing;
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Demonstrated merit in work performance;
• Proficiency in computer application;

 

• Fulfil the requirements of Chapter Six of the Constitution for successful applicants.

 

 

(c)      Key Competencies, skills and attitudes

• Integrity;
• Analytical skills;
• Communication and reporting skills;
• Mentoring, coaching and leadership skills;
• Interpersonal and negotiation skills;
• Team

 

 

6.  PRINCIPAL HUMAN RESOURCE MANAGEMENT OFFICER, KNEC GRADE 5

 

• Job Specifications

The duties and responsibilities of the officer will entail:

 

(i)	Providing input in the development of human resource	management
	strategies, policies and procedures;
(ii)	Processing the payroll and employee benefits administration;
(iii)	Managing employee discipline and industrial relations;
(iv)	Handling employee relations;

• Carrying out job analysis and advice on review of career guidelines;
• Providing professional advice on human resources matters at the Council;
• Assisting in the provision of   secretariat services to the Human Resource Advisory Committee;
• Coordinating monitoring and evaluation of the effectiveness of training and development programs;
• Ensuring compliance with human resource-related statutory obligations;
• Maintaining and updating staff skills inventory;
• Administering staff separation;
• Analysis and advising on staffing levels, succession planning and emerging trends on human resource management;
• Participating in staff recruitment, selection and separation processes;
• Preparing and implementing induction and on-boarding

 

(b)         Person Specifications

For appointment to this grade, an officer must have:

• At least eight (8) years cumulative relevant work experience, three (3) of which should have served at the supervisory level;

 

• Masters Degree in Human Resource Management, Business Administration with a Human Resource Management or equivalent qualification from a recognized Institution;
• Bachelors Degree in Human Resource Management or equivalent qualification from a recognized Institution; OR Bachelors Degree in Social Sciences/Business Administration/Commerce with Diploma (KNEC) in Human Resource Management or equivalent qualification from a recognized Institution;
• Higher Diploma in Human Resource Management from a r ecognized institution
• Management Course lasting not less than four (4) weeks from a recognized institution;
• Membership to the Institute of Human Resource Management;
• Demonstrated merit in work performance;
• Proficiency in computer application;
• Fulfil the requirements of Chapter Six of the Constitution for successful

 

(c)      Key Competencies, skills and attitudes

• Integrity;
• Analytical skills;

• Communication and reporting skills;
• Interpersonal and negotiation skills;
• Team

 

7.  ICT OFFICER, KNEC GRADE 7

 

• Job Specifications

 

The duties and responsibilities of the officer will entail: –

• Designing, developing, testing and implementing of software solutions as per user requirements;
• Providing technical expertise for requirements analysis to enhance the quality of system design;
• Installing, configuring and maintaining ICT systems;
• Liaising with vendors on installation, configuration and maintenance of applications, network systems and infrastructure;
• Providing user support and training;
• Maintaining and configuring systems and databases;
• Devising and implementing measures to enhance safety, security and accountability for ICT systems and infrastructure;
• Undertaking repairs and maintenance of ICT equipment and associated peripherals;
• Drawing specifications for ICT equipment;
• Receiving, verifying and installing ICT equipment;
• Analyzing and reporting on the performance of assigned systems and applications to guide owners in the development of business cases for necessary upgrades;
• Developing, reviewing and maintaining support documentation to assist end-users with restoring services;
• Liaising with internal and external stakeholders to provide technical support while monitoring, analyzing and reporting on systems performance;
• Contributing to building capacity within the ICT technical team and ensuring effective knowledge sharing and
• Monitoring and reporting on the performance of network, system and application security solutions to highlight areas of non-compliance and inform the development of improved practices and processes;
• Managing the allocation of access privileges of users to ensure appropriate security settings are applied as per organization policies and application owner-defined parameters;
• Investigating security breaches to guide the refinement of information security policies and practices;
• Providing virus protection defenses, reviewing information systems for breaches in security and securing servers from unauthorized use;

 

• Monitoring data transactions in and out of a network

 

(b)     Person Specifications

For appointment to this position, an officer must have:

• At least four (4) years cumulative relevant work experience;
• Bachelors Degree in Computer Science, Information Communication Technology, Electronics Engineering or any other ICT related disciplines with a bias in computer science from a recognized
• Demonstrated competence and merit in work performance;
• Proficiency in computer applications;
• Fulfil the requirements of Chapter Six of the Constitution for successful applicants.

(c)      Key Competencies, skills and attitudes

• Integrity;
• Analytical skills;
• Communication and reporting skills;
• Project management skills;
• Interpersonal skills;
• Team

 

8.  MANUSCRIPTS OFFICER, KNEC GRADE 7

 

• Job Specifications

The duties and responsibilities will entail:

• Typesetting examination/assessment manuscripts allocated by Assistant Director, Manuscripts Services;
• Effecting changes or corrections on examination/assessment manuscripts marked by examination officers after proofreading;
• Maintaining a record of all work allocated and completed;
• Providing input in the preparation of divisional budgeted work plans;
• Formatting the examination/assessment manuscripts;
• Ensuring security and confidentiality of examination/assessment

 

(b)     Person Specifications

For appointment to this grade, an officer must have:

• Bachelors Degree in Education ( Business Studies) from a recognized institution from a recognized university; OR
• Bachelors Degree in a relevant discipline and a Post Graduate Diploma in Education from a recognized university; OR
• Bachelors Degree in Business Studies (Secretarial Studies) from a recognized university;
• Proficiency in computer applications;
• Fulfil the requirements of Chapter Six of the Constitution for successful applicants.

 

(c)      Key Competencies, skills, and attitudes

• Integrity;
• Time management;
• Communication skills;
• Team player;
• Interpersonal skills;

 

9.  ACCOUNTANT, KNEC GRADE 7

 

• Job Specifications

 

The duties and responsibilities of the officer will entail:

• Reconciling and preparing timely reports on all revenues due and collected;
• Monitoring the fees collection bank accounts;
• Posting receipt journals/vouchers;
• Implementing QMS procedures and work instructions;
• Maintaining bank account details for all contracted professionals;
• Reconciling the system and manual cash books;
• Preparation of the monthly expenditure and quarterly treasury performance reports;
• Preparing tax records and dispatching income tax certificates to customers;
• Filing PAYE, withholding tax and vat returns;
• Ensuring timely response to all audit queries;
• Maintaining investments register;
• Preparing weekly, monthly quarterly annual revenue reports;
• Collating estimates for fees and non-fees income, and preparing monthly bank reconciliation;
• Maintaining imprest ledger and records, report outstanding imprest;

 

• Timely processing and management of fuel requests for running national examinations cost and project

 

(b)         Person Specifications

For appointment to this grade, an officer must have:

• Bachelors Degree in any of the following disciplines: Finance, Accounts Commerce (Finance Option), Business Administration, Business Management, Economics or its equivalent from a recognized institution;

(ii)	Certified Public Accountant CPA (K) or Association of Certified	Chartered
	Accountant (ACCA);
(iii)	Member of ICPAK;
(iv)	Demonstrated merit in work performance;
(v)	Proficiency in computer application;
(vi)	Fulfil the requirements of Chapter Six of the Constitution for

 

(c)      Key Competencies, Skills and Attitudes

• Integrity;
• Communication and reporting skills;
• Interpersonal skills;
• Attention to detail;
• Team player

 

10.  LEGAL OFFICER, KNEC GRADE 7

 

• Job Specifications

Duties and responsibilities will entail:

• Researching and obtaining information on case files
• Drafting correspondence with external advocates;
• Compiling schedule of legal risks;
• Compiling contract documentation for preparation and related documents within the Council;
• Assisting external counsel in handling cases filed against the Council and attending court
• Assisting in responding to correspondences and issues arising out of court matters;
• Assisting in preparation of contracts within the Council;
• Assisting in preparation of Council papers;
• Reviewing invoices issued by external

 

(b)       Person Specifications

 

For appointment to this grade, an officer must have:

• At least 4 years cumulative relevant work experience
• Bachelors Degree in Law (LLB) from a recognized Institution
• Postgraduate Diploma in Law;
• Member of the Law Society of Kenya;
• Valid and current Practicing Certificate from the Law Society of Kenya;
• Demonstrated merit and competence in work performance;
• Proficiency in computer
• Fulfil the requirements of Chapter Six of the Constitution for successful applicants.

 

(c)      Key Competencies, skills and attitude

• Report and Minutes writing skills
• Communication skills;
• Interpersonal and negotiation skills;
• Team

 

11.  SUPPLY CHAIN MANAGEMENT OFFICER, KNEC GRADE 7

 

• Job Specifications

Duties and responsibilities at this level will entail:

• Implementing measures to enhance efficiency and effectiveness in Stores Management;
• Carrying out annual and periodic stocktaking;
• Setting up accurate inventory control systems to maintain optimum stock levels;
• Maintaining inventory in good condition for continual usage;
• Advising and employing best storage methods;
• Maintaining and updating all inventory records;

• Receipting of all inventory and raising inventory receipt documents;
• Ensuring safety, security and cleanliness in the warehouse;
• Assisting in preparation of disposal documents;
• Initiating documentation for payment of suppliers for services rendered;
• Maintaining a register of return stores and lists of items awaiting

 

(b)     Person Specifications

For appointment to this grade, an officer must have:

• Bachelor’s Degree in Procurement and Logistics Management, Commerce, Business Administration (Supplies Management Option) or equivalent qualification from a recognized institution; OR Bachelor’s degree plus a post Graduate Diploma in Supplies Management/Logistics and Procurement Management from a recognized institution;
• Member of Kenya Institute of Supplies Management (KISM) of good standing;
• Demonstrated merit in work performance;
• Proficiency in computer application;
• Fulfil the requirements of Chapter Six of the Constitution for successful applicants.

 

(c)       Key Competencies, skills and attitudes

• Integrity;
• Planning skills;
• Communication and reporting skills; (iii)Interpersonal skills;
• Team

 

 

 

 

12.  ICT ASSISTANT, KNEC GRADE 9

 

• Job Specifications

The duties and responsibilities will entail:

 

• Developing, testing and implementing software applications according to instructions and specifications;
• Providing end-user support and training;
• Maintaining and repairing computer hardware and optical mark reader equipment;
• Monitoring the performance of systems and assisting with the identification of potential issues and proposing solutions;
• Reporting any incidences and faults; and
• Contributing to the development of reference materials and assisting ICT end-users with the maintenance of documentation on system configurations and technical

 

(b)     Person Specifications

For appointment to this grade, an officer must have:

• Diploma in  Computer   Science/Information Communication Technology, Electronics Engineering or its equivalent from a recognized institution;
• Fulfil the requirements of Chapter Six of the Constitution for successful applicants.

 

(c)      Key Competencies, skills and attitudes

• Communication and reporting skills;
• Interpersonal skills;
• Team player;
• Integrity;
• Result

 

13.  ACCOUNTS ASSISTANT, KNEC GRADE 9

 

• Job Specifications

 

The duties and responsibilities of the officer will be to assist in:

 

• Preparing journals/vouchers and payments;
• Responding to queries from contracted professionals;
• Maintaining voucher movement registers;
• Verifying and batching invoices and payment vouchers;
• Reconciling vendor statements;
• Maintaining project files, records;
• Delivering and collecting instructions to and from the
• Preparing bank and fees reconciliation

 

(b)         Person Specifications

 

For appointment to this grade, an officer must have:

 

• Diploma in Accountancy or its equivalent from a recognized institution;

 

(ii)	Certified Public Accountant CPA (K) or Association of Certified	Chartered
	Accountant (ACCA);
(iii)	Member of ICPAK;
(iv)	Demonstrated merit in work performance;
(v)	Proficiency in computer application;
(vi)	Fulfil the requirements of Chapter Six of the Constitution for

 

(c)      Key Competencies, Skills and Attitude

 

• Integrity;
• Planning skills;
• Communication and reporting skills;
• Interpersonal skills;
• Team player

 

14.         APPLICATION PROCEDURE

 

Interested and suitably qualified candidates should fill and submit the Application for Employment Form KNEC 2A – (External applicants) and Application for Employment Form KNEC 2B – (Internal applicants), an application letter, accompanied by certified copies of academic and professional certificates, detailed curriculum vitae giving details of daytime telephone contact, e-mail address, current remuneration (enclose copy of your latest pay slip), names and valid current contacts of three referees, on or before 21st November, 2023 to the address below:

 

The Chief Executive Officer Kenya National Examinations Council

New Mitihani House, South C P.O Box 73598-00200 NAIROBI

 

• NOTES:

 

• The Council will only contact the shortlisted candidates and canvassing will result in automatic disqualification;

 

• Successful applicants offered employment will be required to submit clearance under Chapter Six (6) of the Constitution of Kenya;

 

• KNEC Grade 2 and Grade 3 positions are on 5 year contract terms of service

and renewal is subject to performance;

 

• KNEC is an Equal opportunity Employer and People Living with Disability, and female candidates are encouraged to

 

For more details regarding the vacant positions, please visit

– www.knec.ac.ke