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Education Ministry; 5,397 schools yet to upload 2020 form one selection lists on Nemis

Education Ministry; 5,397 schools yet to upload 2020 form one selection lists on Nemis
About 5,397 schools are yet to upload their 2020 from one selection lists onto the National Education Management Information System, Nemis. This is according to the latest data from the Education Ministry. This mostly affects the Sub County and Private schools whose selection was done manually. The list detailing the school’s name and location indicates that the schools are yet to upload their selection lists onto their Nemis accounts in readiness for the admission exercise in January 2020. The Education Ministry has set reporting date for the 2020 form ones to secondary schools to be between January Monday 13th to Friday 17th. This will be about one week after the other students would have reported back to school for the new year.

PROCEDURE FOR ADMITTING LEANERS THROUGH NEMIS

The admission of the 2020 form ones in all private and public Secondary schools shall be, exclusively, done via the Education Ministry’s National Education Management Information System (NEMIS).

For complete information on all schools in Kenya, including best private and public schools, please visit this link: Schools Portal; Complete guide to all schools in Kenya

Required Documents

Here is the complete list of items required for admitting a new student/ form one via the National Education Management Information System, NEMIS:
  1. The admission letter.
  2. The learner’s index number, in full.
  3. The Learner’s Birth Certificate.
  4. The learner’s Unique Personal Identifier, UPI.
  5. The learner’s Contact details: Home county, Home Sub- County, Postal address, E-mail address and Phone Number.
  6. Learner’s passport size photograph.
  7. Learner’s special needs; if any.
  8. Mother’s details: ID Number, Name, E-mail and mobile number.
  9. Father’s Details: ID Number, Name, E-mail and mobile number.
  10. Guardian’s Details: ID Number, Name, E-mail and mobile number.

Here are links to the most important news portals:

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The Admission process

Students will present their letters upon arrival for admission. The schools will then verify the existence of their names in the system. The form ones who report to Secondary schools, as placed by the Ministry, will undergo the following admission process:
  1. The form one reports to the school where placed by the NEMIS system and presents the admission letter that must be downloaded from the Education Ministry’s portal at http://www.education.go.ke/index.php/online-services/form-one-selection. (This is applicable to National, Extra County and County Schools)
  2. The admission letter is received by the principal or any other individual as may be delegated by the principal.
  3. The Principal or delegated individual will then log onto the NEMIS system by using a smartphone, tablet or computer that has been connected to the internet (Since the admission process can only be executed online). Log onto the NEMIS system by using the official Ministry’s links: http://nemis.education.go.ke/ or http://nemissystem.education.go.ke/
  4. Once logged in (by entering the User Name and Password which is at the disposal of the Principal), Click on the tab indicated as ‘LEARNER’.
  5. From the drop down list, select Admit/Capture request.
  6. On the new window, type in the Kenya Certificate of Primary Education, KCPE, index number on the search UPI/INDEX box and click on search.
  7. The NEMIS system will automatically load, and display, the student’s details showing that the learner is selected to join the school. In case the learner has not been selected to join the school, please advise him/ her to go to the school where the placement has been effected as shown on the NEMIS system or get help from the local Education office. If the student is selected to join the school, then click on ‘ADMIT’.
  8. Fill in the required information to successfully complete the admission process.
  9. Repeat steps 1 to 8, above, for all the 2020 form ones selected to join the school.
  10. You can confirm whether the learners have been captured correctly by Selecting ‘View my Learners’ from the ‘LEARNER’ tab
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The ‘Learner’ Tab on NEMIS

The ‘LEARNER’ tab, on the NEMIS window, can also be used to carry out the following learner related operations:
  1. PENDING REGISTRATION: View a list of learners whose Registration is pending. These are learners whose details have not been entered as required i.e missing some information like their photographs.
  2. VIEW MY LEARNERS: A menu used to view the list of all learners whose details have been fully updated on the NEMIS system.
  3. LIST OF ADMISSION REQUESTS: Shows the list of admission requests as uploaded onto the NEMIS system for approval by the Ministry of Education’s field officers.
  4. LIST OF PROCESSED ADMISSION REQUESTS: To display the list of learners whose admission requests have been approved by the Ministry of Education’s Field officers.
  5. RECEIVE LEARNER: Used to admit a continuing learner; who has transferred from another school.
  6. RELEASE LEARNER: Used to transfer a learner to join another school after the transfer has been granted by the Education Ministry’s Field Officers.

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HOW TO UPDATE THE LEARNER’S BIO DETAILS.

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  1. Visit the NEMIS portal at http://nemis.education.go.ke
  2. Log onto the system by using the official log in credentials; User Name and Password.
  3. Once logged in, click on ‘Form one Admission/ Reported List’
  4. The ‘REPORTED STUDENT LIST’ will be displayed.
  5. Click on ‘BIO DATA’ to update the details for each learner.
  6. Fill in the Basic, Contact and Special Needs Details for the learner. Save the changes.
  7. Repeat procedure 5 and 6; until details for all the admitted learners are captured.

Here are links to the most important news portals:

The ‘LEARNER’ tab, on the NEMIS window, can also be used to carry out the following learner related operations:
  1. PENDING REGISTRATION: View a list of learners whose Registration is pending. These are learners whose details have not been entered as required i.e missing some information like their photographs.
  2. VIEW MY LEARNERS: A menu used to view the list of all learners whose details have been fully updated on the NEMIS system.
  3. LIST OF ADMISSION REQUESTS: Shows the list of admission requests as uploaded onto the NEMIS system for approval by the Ministry of Education’s field officers.
  4. LIST OF PROCESSED ADMISSION REQUESTS: To display the list of learners whose admission requests have been approved by the Ministry of Education’s Field officers.
  5. RECEIVE LEARNER: Used to admit a continuing learner; who has transferred from another school.
  6. RELEASE LEARNER: Used to transfer a learner to join another school after the transfer has been granted by the Education Ministry’s Field Officers.

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