Full details on KUCCPS Placement process for University & College Students

Media Team @Educationnewshub.co.ke | April 19, 2024 | KUCCPS News Portal | No Comments

THE KENYA UNIVERSITIES AND COLLEGES CENTRAL PLACEMENT SERVICE (KUCCPS)

PLACEMENT PROCESSING

Preamble…………………………………………………………………………………… 4
Online Registration of Institutions………………………………………………….. 4
- Registration Process…………………………………………………………….. 4
- Membership Fee………………………………………………………………….. 5
- Payment Mode……………………………………………………………………… 6
- Validation of Institutions………………………………………………………… 6
- Feedback……………………………………………………………………………. 6
Declaration of Capacities for Registered Institutions………………………… 7
- Programme Information Requirements……………………………………. 7
- Validation of Programmes……………………………………………………… 7
- Programme Codes and Abbreviations……………………………………… 8
- Similar Programmes……………………………………………………………… 8
- Clustering……………………………………………………………………………. 8
- Minimum Admission Requirement per programme ctuster s

3.7 Programme Cut-Off Points…………………………………………………….. 8

Application by Applicants…………………………………………………………….. 8
- Applicant Eligibility………………………………………………………………… 8
- Applicant Choices…………………………………………………………………. 9
- Information Dissemination……………………………………………………… 9
- Programme Cut-Off Poi……………………………………………………… 9
- Application Process Support………………………………………………… 10
- Affirmative Action Admission Crltena……………………………………….. 10
  - Overall gender affirmative………………………………………………. 10
  - Minority and Marginalized groups affirmative……………………. 10
  - Applicants with disabilities……………………………………………… 10
- Mode of Communication………………………………………………………. 11
- Application Fee…………………………………………………………………… 11
- Second Revision…………………………………………………………………. 11
- Application Reports………………………………………………………….. 11
Placement of Applicants……………………………………………………………… 11
- Apportionment of Applicants…………………………………………………. 11

Kenya Universities and Colleges Central Placement Service 2014

Communication to Applicants…. 12
Placement Reports……………………………………………………………………………………………. 12

1. Preamble

The Kenya Universities and Colleges Central Placement Service (Placement Service) has been established as a Body Corporate under Section 55 of the Universities Act, 2012 with the following functions;

To co-ordinate the Placement or the Government Sponsored Students to Universities and Colleges.
Disseminate information on available programmes, their costs, and the areas of study prioritized by the Government.
Collect and retain data relating to University and College placement.
Develop career guidance programmes for the benefit or students.
Advise the Government on matters relating to University and College student

Pursuant to its placement function. the Placement Service Board has developed a placement policy that will guide the placement of students to universities and colleges. Guided by the Placement Policy, this document outlines the Placement Process to be used by the Placement Service. The following activities are described in detail:

Online Registration or Institutions
Declaration or Capacities by the Registered Institutions
Application of Applicants
Placement of Applicants

2. Online Registration of Institutions

The Placement Service will register all Universities and Colleges which are eligible for placement of Government sponsored students.

Registration Process

Institutions that exist in the database will be required to formalize their registration onllne and provide or update the following information:

Institution Details:
- Physical Address of the institution

Email address of the institution
Website of the institution where applicable
Telephone/Mobile Number
Registering Body/Authority

Contact Person Details:
- Names
- Postal Address of the contact person
- Email Address of the contact person
- Telephone Number
- Mobile Number
System User:
- names
- Email Address

An email will be sent to the system user provided above with an activation link to enable them to log in once they click on it.

For the institutions that do not exist in our database, they will fill in a request form by providing the following Information:

the name of the institution
the abbreviation of the institution
the ownership type (public, private)
the Institution type (university, TVET, Medical Training College, national polytechnic. teacher training college, university)
the charter/registration year
contact details

This Information will be reviewed and validated with the regulatory bodies and a reply will be relayed back to the Institution via email and SMS. If accepted, they will follow the normal registration process as above.

Annual Membership Fee

Institutions willbe required to pay an annual KUCCPS membership fee as follows:

How to check KUCCPS 2024 placement results and admission letters for 2023 KCSE candidates, all applicants

How to check kuccps degree and diploma placement 2024

Kuccps 2024 placement results through SMS and online

3. Declaration of Capacities for Registered Institutions

For any programme to be eligible for receiving application and placement of the Government sponsored student ii must be approved by the respective regulatlng agency and be offered exclusively by the eligible University or college. Institutions successfully registered with the Placement Service online will provide their programme information and declare capacities available in their respective institutions for government sponsorship. The Placement Service shall then publicize the declared capacity received.

Programme Information Requirements

Institutions will be required to provide the following information for each of their programmes within 14 days of registration:

Programme name
Delivery mode (fulltime or part time}
Minimum admission requirements
KCSE Admission requirement
Regulatory Body
Examining Body
Professional Body
Programme Costs (Tuition Cost. Other Costs)
Campus where the programme is offered
Programme Capacity

Validation of Programmes

After institutions have submitted their programme information, it will be validated against the regulatory bodies.

Programme Codes and Abbreviations

Programmes will be assigned program codes and given abbreviations to identify them. The program code will be 7 digits ( 4 digits for the institution code and 3 digits for the programme).

Similar Programmes

Grouping of similar programmes shall also be approved by the KUCCPS Board.

Clustering

Programmes will then be grouped into clusters by KUCCPS.

The Weighted cluster formula will then be used to calculate the weighted cluster points for each applicant for each cluster developed above.

Minimum Admission Requirement per programme cluster

The KUCCPS Board shall approve the minimum admission requirements for each programme cluster developed.

Programme Cut-Off Points

Cut-Off points for each programme in universities/colleges shall be determined by KUCCPS based on applicants’ choices and their performance in the relevant subject clusters. Previous cut off points where applicable will be provided as a guide to applicants.

4. Application by Applicants

Applicant Eligibility

For a candidate to be eligible to apply for placement, the following conditions will apply:

A Kenyan Citizen governed by Chapter Three of the Constitution of Kenya and the Kenya Citizenship Act Cap 170.
Sponsorship will be eligible to the immediate KCSE applicants preceding the selection for placement provided that each cohort of KCSE applicants shall be considered after their results are released.

The minimum admission requirement to apply for degree programmes will be C+. However, the overall KCSE cut-off point for admission to degree programmes will be determined by the total capacity declared by universities.

The minimum admission requirement to apply for a diploma will be C-.

The Placement Service will consider the KCSE Examination result of 2013 as the immediate applicants for placement.

Applicant Choices

Applicants with an overall grade of C+ and above will be allowed to make a maximum of 8 choices of both degree and diploma programmes

Ii. Applicants with an overall grade of C- and above but below C+, will be allowed to make a maximum of 6 choices from diploma programmes.

iii. Choices 1(a), 1(b) and 1(c) must be similar programmes while Choices 2, 3, 4 5 and6 canbe any other programmes for both degree and diploma programmes.

Information Dissemination

The following information will be disseminated to applicants through the website:

Available programmes
Programme requirements in form of subject clusters

Similar programmes

Previous programmes cut off points if applicable
Applicants computed weighted cluster points
The formula for determining the weighted cluster points

List of current counties
List of postal codes

Application manual

Programme Cut-Off Points

The actual cut-off points for degree and diploma programmes in Universities and Colleges will be determined by the available capacities of the degree and diploma courses respectively.

Application Process Support

Support shall be provided In the following two ways:

Online support via email, SMS and telephone
Field support centers in selected member institutions

Affirmative Action Admission Criteria

Overall Gender Affirmative

Lowering by up to 2 points on the overall cut-off point for degree programmes for female applicants.

Lowering the specific programme cut-off points by up to 2 points subject to attaining of a representation of a third for either gender and not exceeding the declared capacity of the programme by more than 10%.
- Minority and Marginalized Groups Affirmative

The minority and marginalized groups are as contained in the Commission for Revenue Allocation (CRA) policy for identifying marginalized areas

L Lowering by up to 5 points on overall cut-off points for degree programmes.

ii. Lowering the specific programme cut-off points by up to 2 points subject to attaining 10% representation.

Applicants with Disabllltles

An application form to be completed by applicants with disabilities will be provided as a download on the KUCCPS website (http://kuccps.uonbi.ac.ke) and must be certified by:

the head of the school
a registered medical practitioner

the National Council for Persons With Disabilities (NCPWD)

These application forms will be considered by the KUCCPS Board. The affirmative action will be by:

placing all degree applicants with overall grade of C+ and above and have visual or hearing impairment subject to meeting the minimum admission requirements for their degree choices.
lowering by 3 points below the overall cut-off point for degree programmes for applicants with physical impairment subject to meeting the minimum admission requirements for their degree choices.

Mode of Communication

Emails, SMS and the website will be used to provide feedback to applicants

Application Fee

The application fee is Kshs. 500 per candidate at school level and Kshs 1000 at first revision. However, a candidate who did not apply in school will pay Kshs. 1500 during First Revision. Payment will be done via the KUCCPS MPESA utility account. Reversals will be done If the amount is paid to an invalid index number.

Second Revision

A fee of Kshs 1000 will be charged for second revision. Only applicants that were not placed after first revision will be allowed to apply during second revision.

Application Reports

The following reports will be required:

Application Summary Report – A report of applicants by county
List of programmes per institution and the applicants that have applied

5. Placement of Applicants

Apportionment of Applicants

The number of applicants to be placed in a given programme shall be done by merit and according to the candidate’s preferred choices.
Only applicants who meet the minimum admission requirements for the

programme applied for shall be considered for placement.

Applicants who meet the requirements but do not apply or are not placed in any of their preferred choices after second revision will be offered placement In any unfilled programmes.

Iv. Affirmative action criteria will be applied at the end of the placement process.

The KUCCPS Board will give final approval of the placement of applicants after the end of the process.

Communication to Applicants

Dates for the revision of choices will be announced through the mainstream media and the website.
Successful applicants will be notified via SMS and through the website.

Unsuccessful applicants will be informed through the website upon enquiry.

Placement Reports

The reports required include:

Consolidated admitted applicants list per programmes admitted and per institution showing applicants choice no and cluster point, affirmative admission
Address list – For each programme, applicants placed and their contacts Institution placement list- list of placed applicants per programme
School list- List of applicants Placed per KCSE centre
Placement summary – list of programmes per institution, applicants applied and those placed

Full details on KUCCPS Placement process for University & College Students

Table of Contents

1. Preamble