How to complete the new students and 2024 form ones’ admission process by updating their Bio data on NEMIS

The admission process of the 2024 form ones shall be considered complete once their Bio Data has been updated on the National Education management Information System, NEMIS.

Once the learner is admitted (See the admission procedure here: NEMIS guide on how to admit new students/ form ones), you will have to then update their details on the NEMIS. The Ministry of Education requires schools to update the Bio data for students in order to:

  1. Enable registration of the learner for the National Hospital Insurance Fund, NHIF, services.
  2. Facilitate disbursement of the Free Secondary Education, FSE, funds for the learner.
  3. Help the Ministry in tracking the learner.

For complete information on all schools in Kenya, including best private and public schools, please visit this link: Schools Portal; Complete guide to all schools in Kenya


  1. Visit the NEMIS portal at
  2. Log onto the system by using the official log in credentials; User Name and Password.
  3. Once logged in, click on ‘Form one Admission/ Reported List’
  4. The ‘REPORTED STUDENT LIST’ will be displayed.
  5. Click on ‘BIO DATA’ to update the details for each learner.
  6. Fill in the Basic, Contact and Special Needs Details for the learner. Save the changes.
  7. Repeat procedure 5 and 6; until details for all the admitted learners are captured.
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The ‘LEARNER’ tab, on the NEMIS window, can also be used to carry out the following learner related operations:

  1. PENDING REGISTRATION: View a list of learners whose Registration is pending. These are learners whose details have not been entered as required i.e missing some information like their photographs.
  2. VIEW MY LEARNERS: A menu used to view the list of all learners whose details have been fully updated on the NEMIS system.
  3. LIST OF ADMISSION REQUESTS: Shows the list of admission requests as uploaded onto the NEMIS system for approval by the Ministry of Education’s field officers.
  4. LIST OF PROCESSED ADMISSION REQUESTS: To display the list of learners whose admission requests have been approved by the Ministry of Education’s Field officers.
  5. RECEIVE LEARNER: Used to admit a continuing learner; who has transferred from another school.
  6. RELEASE LEARNER: Used to transfer a learner to join another school after the transfer has been granted by the Education Ministry’s Field Officers.
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